If you would like to be a part of a federal organization dedicated to serving our nation and those who defend it, consider a career with the Department of Defense Office of Inspector General (DoDIG). The agency promotes integrity, accountability and improvement of critical DoD programs and operations to support mission accomplishment and to serve the public interest. The OIG offers the full range of federal benefits (see link below) and a flexible work schedule, depending on position requirements.
This position is within the Department of Defense (DoD), Office of Inspector General (OIG), Office of the Mission Support Team (MST), Chief of Staff (CoS) and is located in Alexandria, VA. The incumbent assists the Administrative Officer (AO) with performing management advisory services related to manpower, human resources, resources management, equipment management, space utilization, travel, security, budget, purchases, and records management.
**The January 23, 2017, Presidential Memorandum, entitled "Hiring Freeze", ordered government agencies (including DoD Office of Inspector General) to freeze all hiring of federal civilian employees. In an effort to ensure DODIG is best positioned to resume hiring after the hiring freeze expires and the Office of Management and Budget (OMB) issues its plan to reduce the size of the federal government's workforce, DODIG will continue its recruitment efforts (post job vacancy announcements, evaluate and screen applicants, interview, etc.). NO EMPLOYMENT POSITIONS WILL BE FILLED UNTIL RESOLUTION OF THE HIRING FREEZE, or the position qualified for a hiring exemption pursuant to OMB guidance. We appreciate your patience and understanding in this process.**
Summary
If you would like to be a part of a federal organization dedicated to serving our nation and those who defend it, consider a career with the Department of Defense Office of Inspector General (DoDIG). The agency promotes integrity, accountability and improvement of critical DoD programs and operations to support mission accomplishment and to serve the public interest. The OIG offers the full range of federal benefits (see link below) and a flexible work schedule, depending on position requirements.
This position is within the Department of Defense (DoD), Office of Inspector General (OIG), Office of the Mission Support Team (MST), Chief of Staff (CoS) and is located in Alexandria, VA. The incumbent assists the Administrative Officer (AO) with performing management advisory services related to manpower, human resources, resources management, equipment management, space utilization, travel, security, budget, purchases, and records management.
**The January 23, 2017, Presidential Memorandum, entitled "Hiring Freeze", ordered government agencies (including DoD Office of Inspector General) to freeze all hiring of federal civilian employees. In an effort to ensure DODIG is best positioned to resume hiring after the hiring freeze expires and the Office of Management and Budget (OMB) issues its plan to reduce the size of the federal government's workforce, DODIG will continue its recruitment efforts (post job vacancy announcements, evaluate and screen applicants, interview, etc.). NO EMPLOYMENT POSITIONS WILL BE FILLED UNTIL RESOLUTION OF THE HIRING FREEZE, or the position qualified for a hiring exemption pursuant to OMB guidance. We appreciate your patience and understanding in this process.**
Assists the AO in formulating, justifying, and executing the annual administrative budget, which includes monies for equipment, supplies, services, publications, magazines, training costs, and any projected building renovations.
Serves as one of the Property Accountability Officers for accountable property, maintains required controls and records, and conducts or oversees inventory in accordance with applicable policy and regulations.
Maintains the calendars for the CoS and/or Deputy CoS; schedules meetings, interviews, teleconferences, and video teleconferences; and coordinates conference room reservations.
Assists the AO with serving as liaison for human resources and manpower matters by maintaining a close working relationship with human resources specialists.
Males born after 12/31/1959 must be registered for Selective Service
Other Position Requirements
Position has been designated as Noncritical Sensitive; incumbent is required to obtain and maintain a Secret security clearance.
The incumbent of this position is required to submit to urinalysis to screen for illegal drug use prior to appointment and is subject to random drug testing for the duration of service with the DoD OIG.
If you have not previously successfully completed a probationary period with the federal government in a similar position, you will be required to serve a two-year probationary period.
The incumbent must adhere to the DoD Standards of Conduct.
Qualifications
For the GS-9 level:
You must have (A) at least 52 weeks of specialized experience at the GS-07 level in the federal service or an equivalent level. Specialized experience is defined as: utilizing administrative policies to provide technical and administrative support to an office; applying technical procedures relating to budget, training, travel, property, and supply; preparing and reviewing correspondence, documents, and reports to ensure accuracy of grammar and format and compliance with relevant policies; analyzing and verifying data and producing reports to perform tasks related to budget, training, travel, time and attendance, and other administrative areas; using Microsoft Office and automated systems used for budget, training, travel, time and attendance and other administrative areas, and preparing electronic mail, correspondence, and spreadsheets; and working with all levels of management and staff to coordinate work and provide information; or (B) at least a Master's degree or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree, or an L.L.B. or J.D. that is related to the work of this position and provided the specific knowledge, skills and abilities to perform successfully the duties of this position; or (C) a combination of the specialized experience and graduate education to meet the minimum qualifications.
For the GS-11 level:
You must have (A) at least 52 weeks of specialized experience at the GS-09 level in the federal service or an equivalent level. Specialized experience is defined as: initiating and managing administrative support functions; serving as a human resources liaison, to include human capital planning and management; drafting personnel actions and awards; correspondence control; reconciling financial data and generating ledgers to monitor budget, to include annual budget and quarterly updates; identifying and recording training opportunities, resolving Defense Travel System issues/inquiries for personnel; using software applications such as e-mail, desktop publishing, calendars, spreadsheets, databases, and graphics programs; managing office equipment and supplies; evaluating operating procedures, administrative controls, and report systems to develop or improve work processes; and using agency IT systems, to include Microsoft Office, SharePoint, Defense Agencies Initiative (DAI) timekeeping, Defense Civilian Personnel Data System (DCPDS), Defense Property Accountability System (DPAS), and Defense Audit Management Information System (DAMIS); or (B) (1) a Ph.D. or equivalent doctoral degree, (2) completed 3 full years of progressively higher level graduate education leading to such a degree, or (3) earned an LL.M. that is related to the work of this position and provided the specific knowledge, skills and abilities to perform successfully the duties of this position; or (C) a combination of the specialized experience and graduate education to meet the minimum qualifications.
Candidates will be further evaluated on the level and quality of their experience and possession of the following relevant competencies in order to determine the level of your qualifications. These competencies include:
Knowledge of policies and procedures governing human resources management, office administration, budget, manpower, management programs, and property accountability
Knowledge of management principles, practices, methods, and techniques
Knowledge of agency structure, mission, functions, goals, objectives, strategic plan, programs, key personnel, and lines of authority
Knowledge of Department of Defense and agency long-term initiatives that affect manpower and funding
Ability to analyze and measure the effectiveness, efficiency, and productivity of administrative programs and develop recommendations for improvement
Ability to perform independent studies to evaluate procedures/processes
Ability to communicate effectively orally and in writing
Ability to interact with civilian senior officials and high-ranking military personnel
All qualification and time-in-grade (if applicable) requirements must be met by the closing date of this announcement.
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Additional information
Position(s) may be filled by displaced Department of Defense (DoD) employees through the Priority Placement Program.
This job opportunity announcement may be used to fill additional vacancies within 90 calendar days of the initial issue date of the referral list.
If applicable, you may apply under the appropriate Special Appointment Authority and be considered for non-competitive appointments.
Veterans' Employment Opportunities Act (VEOA) and Veterans' Recruitment Appointment (VRA): See Veterans Guide for definition. Submit a copy of your most recent DD-214 (member 4) showing length of active duty, character of service and type of discharge. Disabled Veterans: See Veterans Guide for definition. Submit a copy of your most recent DD-214 (member 4) showing length of active duty, character of service and type of discharge and a VA Certification Letter. Family Members Eligible under Executive Order 12721: Submit a SF-50, Notification of Personnel Action, from the position and any other documentation proving eligibility. Interchange Agreements: Submit a SF-50, Notification of Personnel Action, or equivalent document providing information pertinent to your appointment eligibility for the position to which you are applying. Military Spouse: Submit a copy of the spouse's PCS orders or VA certification of disability or death of service member, along with any other documentation proving eligibility such as a most recent SF-50, Notification of Personnel Action. NAF/AAFES Interchange Agreement: Submit a SF-50, Notification of Personnel Action, from the position and any other documentation proving eligibility. Severely Disabled (Schedule A): Submit proof of disability in the form of written certification from a licensed medical professional, OR a licensed vocational rehabilitation specialist, OR any Federal agency, State agency, or agency of the District of Columbia or a U.S. territory that issues or provides disability benefits. Reemployed Annuitants: DoD policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available on http://www.dtic.mil/whs/directives/corres/pdf/1400.25-V300.pdf. Interagency Career Transition Assistance Program (ICTAP): Provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Applicants must be well-qualified, which is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position established by the Best Qualified category definition.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Working for OIG offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits and participation in the Federal Employees Retirement System. Explore the major benefits offered to most Federal employees at http://www.usa.gov/Federal-Employees/Benefits.shtml.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your application package to ensure that you meet basic qualification requirements. If you meet basic qualifications, your personal, educational and work experience, will be evaluated against your responses to the questionnaire. You will be assessed to the extent to which you posses the competencies listed in the "Qualifications" section above and ultimately placed into one of three quality category levels: Best Qualified, Highly Qualified and Qualified. Applicants will receive further consideration in accordance with category rating procedures.
Best-Qualified: This highest category will be used for those candidates who possess the type and quality of experience that substantially exceeds the minimum qualifications of the position, including all selective placement factors and appropriate quality ranking factor(s), as determined by the job analysis.
Highly-Qualified: This higher category will be used for those candidates who possess the type and quality of experience that exceed the minimum qualifications of the position, as determined by the job analysis.
Qualified: This lowest category will be used for those candidates that meet the minimum qualifications of the position and are proficient in some, but not all, of the requirements of the position. Candidates may require extensive training and/or orientation in order to satisfactorily perform the duties of the position.
During further evaluation, you may be asked to provide additional information or participate in other methods of assessment, such as structured interviews. Individuals who are subject matter experts in the requirements of this position may participate in further evaluations.
Your responses will be carefully reviewed and must be supported by factual information in your resume. Inflating or otherwise enhancing your qualifications and errors or omissions may result in lowering your self-rated level or loss of further consideration.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Working for OIG offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits and participation in the Federal Employees Retirement System. Explore the major benefits offered to most Federal employees at http://www.usa.gov/Federal-Employees/Benefits.shtml.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Resume showing relevant experience (cover letter optional). Resume should include the following: where you worked, job title, duties and accomplishments, employer's name and address, supervisor's name and phone number, starting and end dates (Mo/Yr), hours per week and salary;
If qualifying based on education, provide an official or unofficial transcript. Document must have name of college/university to prove accreditation. If selected, an official transcript will be required prior to your entrance on duty;
Completed assessment questionnaire;
Copy of your most recent SF-50, Notification of Personnel Action, if applicable, which documents current Competitive (#1 on block 34 of SF-50) position occupied. If the position currently occupied is Excepted Service (#2 on block 34 of SF-50), you must provide an SF-50 that provides proof that you've held a permanent position with career or career-conditional status, unless your Excepted Service appointment qualifies you for appointment through an interchange agreement or miscellaneous authority. If currently occupying an excepted service VRA, provide an SF-50 documenting your current Veterans Recruitment Appointment.
To claim veterans' preference and/or veterans' appointment eligibility, submit a DD-214 indicating the most recent dates of service, character of service and type of discharge. To claim 10% or more disability, submit a VA certification letter in addition to a DD-214 (If selected, a completed SF-15 will be required prior to your entrance on duty.). Future military retirees can submit a "Statement of Service" only if retirement DD 214 or proof of transitional leave is not yet available. The "Statement of Service" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin, your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable).
Any additional documentation that would provide proof of your eligibility category for which you are applying. Required documents are listed next to the eligibility category in the "Other Information" section.
To claim ICTAP eligibility, you must submit one of the following as proof of eligibility for this program: a separation notice, a SF-50 documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. Section 8337(h) or Section 8456. Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Submission of a resume alone is NOT a complete application. This position may require the completion of additional form/s and/or supplemental materials. Failure to provide the required information and/or materials will result in your application not being considered for employment.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must provide a complete Application Package. See required documents below.
Click ‘Apply Online' to create an account or log in to your existing USAJOBS account. 1. Follow the prompts to complete the assessment questionnaire and upload required documents. 2. Please ensure you click the Submit My Answers button to submit your application. 3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.
To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 1925533. Fax your documents to 1-478-757-3144.
You are highly encouraged to establish a USAJOBS account and submit your application package online so that you can receive status updates. If you cannot apply online:
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.
PLEASE NOTE:
In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one. This issue has been identified and will be resolved as soon as possible.
When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible.
This announcement will close after 100 applications are received or on the scheduled closing date, whichever occurs first.
It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the end of the closing date. Uploaded documents may take up to one hour to clear the virus scan.
MST Chief of Staff
4800 Mark Center
Alexandria, VA 22350
Next steps
You will receive emails at various points in the evaluation process to notify you of: 1) receipt of your application; 2) after further evaluation, whether or not you are referred to the selecting manager for consideration and possible interview; and 3) the final disposition of your application when recruitment is complete.
To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.
If you submit a question to the OIG Recruiter, please include your name, the job title and the job announcement number to assist the specialists in providing a response in a timely manner.
Reasonable Accommodation: OIG provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the OIG recruiter. The decision on granting reasonable accommodation is made on an individual case basis. Equal Employment Opportunity: OIG is an equal opportunity employer. Selections for this position are based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other non-merit based factors. Privacy Act Notice (PL 93-579): The information requested here is used to determine qualifications for employment and is authorized under 5 U.S.C. 3302 and 3361. False Statements: Misrepresentation of your experience or education or otherwise providing false or fraudulent information may be grounds for not hiring you or for firing you after you begin work.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Resume showing relevant experience (cover letter optional). Resume should include the following: where you worked, job title, duties and accomplishments, employer's name and address, supervisor's name and phone number, starting and end dates (Mo/Yr), hours per week and salary;
If qualifying based on education, provide an official or unofficial transcript. Document must have name of college/university to prove accreditation. If selected, an official transcript will be required prior to your entrance on duty;
Completed assessment questionnaire;
Copy of your most recent SF-50, Notification of Personnel Action, if applicable, which documents current Competitive (#1 on block 34 of SF-50) position occupied. If the position currently occupied is Excepted Service (#2 on block 34 of SF-50), you must provide an SF-50 that provides proof that you've held a permanent position with career or career-conditional status, unless your Excepted Service appointment qualifies you for appointment through an interchange agreement or miscellaneous authority. If currently occupying an excepted service VRA, provide an SF-50 documenting your current Veterans Recruitment Appointment.
To claim veterans' preference and/or veterans' appointment eligibility, submit a DD-214 indicating the most recent dates of service, character of service and type of discharge. To claim 10% or more disability, submit a VA certification letter in addition to a DD-214 (If selected, a completed SF-15 will be required prior to your entrance on duty.). Future military retirees can submit a "Statement of Service" only if retirement DD 214 or proof of transitional leave is not yet available. The "Statement of Service" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin, your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable).
Any additional documentation that would provide proof of your eligibility category for which you are applying. Required documents are listed next to the eligibility category in the "Other Information" section.
To claim ICTAP eligibility, you must submit one of the following as proof of eligibility for this program: a separation notice, a SF-50 documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. Section 8337(h) or Section 8456. Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Submission of a resume alone is NOT a complete application. This position may require the completion of additional form/s and/or supplemental materials. Failure to provide the required information and/or materials will result in your application not being considered for employment.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must provide a complete Application Package. See required documents below.
Click ‘Apply Online' to create an account or log in to your existing USAJOBS account. 1. Follow the prompts to complete the assessment questionnaire and upload required documents. 2. Please ensure you click the Submit My Answers button to submit your application. 3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.
To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 1925533. Fax your documents to 1-478-757-3144.
You are highly encouraged to establish a USAJOBS account and submit your application package online so that you can receive status updates. If you cannot apply online:
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.
PLEASE NOTE:
In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one. This issue has been identified and will be resolved as soon as possible.
When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible.
This announcement will close after 100 applications are received or on the scheduled closing date, whichever occurs first.
It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the end of the closing date. Uploaded documents may take up to one hour to clear the virus scan.
MST Chief of Staff
4800 Mark Center
Alexandria, VA 22350
Next steps
You will receive emails at various points in the evaluation process to notify you of: 1) receipt of your application; 2) after further evaluation, whether or not you are referred to the selecting manager for consideration and possible interview; and 3) the final disposition of your application when recruitment is complete.
To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.
If you submit a question to the OIG Recruiter, please include your name, the job title and the job announcement number to assist the specialists in providing a response in a timely manner.
Reasonable Accommodation: OIG provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the OIG recruiter. The decision on granting reasonable accommodation is made on an individual case basis. Equal Employment Opportunity: OIG is an equal opportunity employer. Selections for this position are based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other non-merit based factors. Privacy Act Notice (PL 93-579): The information requested here is used to determine qualifications for employment and is authorized under 5 U.S.C. 3302 and 3361. False Statements: Misrepresentation of your experience or education or otherwise providing false or fraudulent information may be grounds for not hiring you or for firing you after you begin work.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
