This position is part of the Haskell Indian Nations University, Bureau of Indian Education, Department of the Interior. As a Grants Management Specialist (Land Grant) you will perform pre-award, award, post-award, and close-out functions in support of financial assistance programs involving discretionary and mandatory funding with various legal authorities, statutory requirements and various recipients including non-profits, educational, local/state governments, and tribal entities.
Summary
This position is part of the Haskell Indian Nations University, Bureau of Indian Education, Department of the Interior. As a Grants Management Specialist (Land Grant) you will perform pre-award, award, post-award, and close-out functions in support of financial assistance programs involving discretionary and mandatory funding with various legal authorities, statutory requirements and various recipients including non-profits, educational, local/state governments, and tribal entities.
Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Term - 2 Years. This is a term position expecting to last at least 2 years. If warranted, the agency has the option of extending term appointments up to the 4-year limit in accordance with 5 CRF 316.301(a).
INDIAN PREFERENCE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (25 USC 5116 (reclassified from 472)). Verification Form BIA 4432 must be submitted with the application if claiming Indian Preference. Indian preference eligibles may be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).
As a Grants Management Specialist (Land Grant), GS-1109-9/11, your typical work assignments may include the following under supervision:
Ensures that business management systems are compliant with regulatory requirements.
Determines any risk mitigation required to protect Federal interest.
Prepares award documents for execution and ensures necessary approvals as required by DOI regulations and designates a qualified Grants Officer's Technical Representative (GOTR).
Administers grants and agreements by monitoring performance, progress and cost, protecting the Government's rights, enforcing all terms and conditions and ensuring that all actions are properly completed.
Provides direction and guidance to the GOTR or technical representative and recipient throughout the life of the agreement.
Monitors the objective review process of recipient's technical proposals and advises independent review panels, as necessary.
Receives, reviews, and evaluates all applications for assigned programs to ensure that proposals/agreements conform to law, regulations, Bureau and DOI policy.
Be sure to read the 'How to Apply' and 'Required Documents' Sections.
U.S. Citizenship is required.
A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
As a condition of employment, you will be required to serve a 2-year trial or 1-year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated.
If you are a male applicant born after 12/31/1959, you are required to register under the Military Selective Service Act and the Defense Authorization Act of 1986, in order to be eligible for appointment to this agency.
Driving Requirement (Required only at time of appointment): Incumbent may be required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver's license is required.
Term appointments do not confer competitive/permanent status (5 CFR part 316).
Qualifications
Applicants must meet the qualification requirements contained in the OPM Standards. For this position, they are listed below.
SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.
GS-9: 1-year of specialized experience that equipped me with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-07 grade level in the Federal service. Examples of specialized experience include reviewing land grants and agreements and/or acquisition proposals to ensure alignment with statutes, regulations, and agency policies; preparing financial and programmatic reports, analyzing performance data, and conducting audits; reviewing reimbursement requests, approving expenditures, and tracking budgets to prevent overspending; monitoring the recipients through review of performance reports, and financial status; developing programs that create local and regional opportunities to address youth, family, community, natural resource, and environmental issues; preparing and disseminating educational materials and marketing information in support of program initiatives through area-wide events, workshops, field days, websites, newsletters, and other mass media methods.
OR
Successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related to this position. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1-year of full-time study requirement.
OR
Combination of specialized experience (as described above) and graduate level education (as described above). When combined together, the total meets 100% of the total requirements for the position. To compute, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond one year by 18. Add the two percentages. The total percentage must equal at least 100% to qualify.
GS-11: 1-year of specialized experience that equipped me with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-09 grade level in the Federal service. Examples of specialized experience include monitoring land grant agreements to assess compliance with regulatory, policy, and reporting requirements; conducting standard grant close-out processes, including the preparation of final assessments of compliance and agency requirements for disposition of property, financial and accounting reconciliation, and resolution of any adverse audit findings; reviewing reimbursement requests, approving expenditures, and tracking budgets to prevent overspending; monitoring the recipients through review of performance reports, and financial status; writing and managing grants, contracts, and other funds that will support land grant programming; developing programs that create local and regional opportunities to address youth, family, community, natural resource, and environmental issues; preparing and disseminating educational materials and marketing information in support of program initiatives through area-wide events, workshops, field days, websites, newsletters, and other mass media methods; collaborating with land grant institutions and USDA agricultural research service (ARS) or an ARS facility.
OR
Successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to a Ph.D. or LL.M., if related to this position.
OR
Combination of specialized experience (as described above) and graduate level education (as described above). When combined together, the total meets 100% of the total requirements for the position. To compute, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond one year by 18. Add the two percentages. The total percentage must equal at least 100% to qualify.
All qualification requirements must be met by the closing date of this announcement.
Other Significant Facts:
The incumbent may be required to obtain and maintain Grants Management certification from an approved organization. The incumbent may be appointed as a Grants Officer with the authority to sign awards, modifications, terminations, and other actions associated with Financial Assistance instruments within the prescribed limits of their appointment documentation.
Education
This position does not have a positive education requirement at this grade level. Therefore, no transcripts are required unless you are using education to meet the minimum qualification requirements.
EDUCATION: Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, credit hours, major, and grade-point average or class ranking, degree and date awarded. All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education (DOE).
Applicants are responsible for providing documentation that the educational requirements have been met. To qualify based on education you must submit a legible copy of your transcripts. Official transcripts are required upon selection if you qualified based on education. Education must have been obtained from an accredited or pre-accredited institution recognized by the U.S. DOE (click here) in order for it to be credited towards qualifications.
Education completed in foreign colleges or universities may be used to meet the above requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the U.S. (click here).
Additional information
Initial appointments to the competitive or excepted service: The probationary or trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider:
Your performance and conduct;
The needs and interests of the agency;
Whether your continued employment would advance organizational goals of the agency or the Government; and
Whether your continued employment would advance the efficiency of the Federal service.
Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary or trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Bargaining Unit Status: Position is covered by Bargaining Unit/Union - Federation of Indian Service Employees, American Federation of Teachers Local 4521.
Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) Documentation: The CTAP/ICTAP provides placement assistance (click here for more details, here for DOI's policy) to permanent Federal civilian employees who are surplus, displaced, or involuntarily separated. Applicants claiming eligibility must submit a 1) copy of their most recent performance appraisal, 2) proof of eligibility, 3) most current SF-50 noting position, grade level, and duty location with their application. To be considered, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry.
Veterans' Preference: If you are a Veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 (member 4 copy) or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15 plus the proof required by that form.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. To determine if you are minimally qualified, your resume and supporting documentation will be compared to your application to determine your level of experience.
Please follow all instructions carefully, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessments, which may include a medical examination, drug test, physical readiness test, written examination, and structured interview. These assessments measure the critical competencies that are required to successfully perform the job.
This position requires successful completion of the following assessment: Structured Resume Review. This assessment measures the critical competencies that are required to successfully perform the job in the following areas:
Decision Making, Financial Analysis, Grants Management, and Grants Policies and Procedures
Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you inflated your qualifications and or experience, you may lose consideration. Errors or omissions may affect your qualification. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action.
If you meet the minimum qualifications requirements for this position, your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are: Best Qualified, Well Qualified, or Qualified. Within each of these categories, applicants eligible for veteran's preference will receive selection priority over non-preference eligibles.
Best Qualified: Applicants that possess all of the job related competencies identified as important for successful job performance.
Well Qualified: Applicants that possess a majority (i.e., more than half but not all) of the job related competencies needed for successful job performance.
Qualified: Applicants meet the basic eligibility and minimum qualification requirements but do not meet the definition of Best Qualified or Well Qualified as described above.
Indian Preference candidates not within reach on a Delegated Examining certificate of eligibles may be appointed using the Excepted Service Schedule A hiring authority.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must submit a complete Application Package which includes:
1.Resume which includes a list of all significant jobs held and duties performed, dates specified in month and year format, and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. If military or civilian, please include your rank and/or grade. For more information seeHow do I write a resume for a federal job?
Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications.
2. Complete all required assessments.
3. All other supporting documents (if applicable) such as:
If claiming Indian Preference, Form BIA 4432. The form must be completed by the appropriate official with the Federally recognized tribe where the applicant is enrolled as a member. No other form will be accepted.
If claiming Veterans' Preference, you must submit your preference eligibility documents or certification of expected discharge or release from active duty.
If you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 (member 4 copy) or other proof of eligibility.
If you are claiming 10-point veterans' preference, you must also submit an SF-15 plus the proof required by that form including your DD-214 (member 4 copy), SF-15 and VA letter, or other proof of eligibility.
CTAP/ICTAP Documentation, if applicable. 1) Proof of eligibility (e.g., Certification of Expected Separation, Reduction-In-Force (RIF) Separation Notice, or Notice of Proposed Removal); 2) SF-50 that documents the RIF separation action; and 3) most recent performance appraisal.
College transcript(s), if applicable. Copy of undergraduate education transcripts. Unofficial college transcripts are acceptable but official college transcripts will be required before entrance on duty.
FORMER FEDERAL EMPLOYEES: Are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government and are required to submit a copy of the applicable SF-50 regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment. Learn more about buyouts.
NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education as applicable. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE AND/OR EMPLOYMENT STATUS.
To verify the status of your application, log into your USAJOBS account, all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
If you are unable to apply online, require reasonable accommodation in the application process, or an applicant with a disability, please contact John Chiu at 909-847-4734 or john.chiu@bie.edu for alternate application instructions.
Notification to Applicants:
Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies within the same occupational series, grade, full performance level and in the same geographic location(s), including within the same metro/commuting area. Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration.
Additional selections may be made from this announcement if identical vacancies occur within 90 days from the closing date.
Haskell Indian Nations University
155 Indian Ave, Box #5021
Lawrence, KS 66046
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified by email of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must submit a complete Application Package which includes:
1.Resume which includes a list of all significant jobs held and duties performed, dates specified in month and year format, and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. If military or civilian, please include your rank and/or grade. For more information seeHow do I write a resume for a federal job?
Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. Headers may be slightly larger but must remain legible. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications.
2. Complete all required assessments.
3. All other supporting documents (if applicable) such as:
If claiming Indian Preference, Form BIA 4432. The form must be completed by the appropriate official with the Federally recognized tribe where the applicant is enrolled as a member. No other form will be accepted.
If claiming Veterans' Preference, you must submit your preference eligibility documents or certification of expected discharge or release from active duty.
If you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 (member 4 copy) or other proof of eligibility.
If you are claiming 10-point veterans' preference, you must also submit an SF-15 plus the proof required by that form including your DD-214 (member 4 copy), SF-15 and VA letter, or other proof of eligibility.
CTAP/ICTAP Documentation, if applicable. 1) Proof of eligibility (e.g., Certification of Expected Separation, Reduction-In-Force (RIF) Separation Notice, or Notice of Proposed Removal); 2) SF-50 that documents the RIF separation action; and 3) most recent performance appraisal.
College transcript(s), if applicable. Copy of undergraduate education transcripts. Unofficial college transcripts are acceptable but official college transcripts will be required before entrance on duty.
FORMER FEDERAL EMPLOYEES: Are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government and are required to submit a copy of the applicable SF-50 regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment. Learn more about buyouts.
NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education as applicable. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE AND/OR EMPLOYMENT STATUS.
To verify the status of your application, log into your USAJOBS account, all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
If you are unable to apply online, require reasonable accommodation in the application process, or an applicant with a disability, please contact John Chiu at 909-847-4734 or john.chiu@bie.edu for alternate application instructions.
Notification to Applicants:
Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies within the same occupational series, grade, full performance level and in the same geographic location(s), including within the same metro/commuting area. Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration.
Additional selections may be made from this announcement if identical vacancies occur within 90 days from the closing date.
Haskell Indian Nations University
155 Indian Ave, Box #5021
Lawrence, KS 66046
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified by email of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
