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Administrative Assistant

Department of the Navy
Commander, Navy Installations
CNREURAFCENT Navy Region Europe, Africa, Central N94
This job announcement has closed

Summary

This position is located in the Fleet and Family Readiness (N9) Navy Region Europe, Africa, Central (EURAFCENT) office. Incumbent performs a wide variety of administrative support duties under the general supervision of the N9 Director. Performs a variety of miscellaneous duties and responsibilities which provides continuity and efficiency of administrative office operations and procedures.

Overview

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Reviewing applications
Open & closing dates
10/18/2024 to 10/31/2024
Salary
$41,966 to - $54,557 per year
Pay scale & grade
NF 3
Location
1 vacancy in the following location:
Naples, Italy
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
None
Job family (Series)
Supervisory status
No
Security clearance
Other
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Financial disclosure
No
Bargaining unit status
No
Announcement number
EUR25-038
Control number
814303100

This job is open to

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Military spouses

Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.

Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.

Clarification from the agency

AREA OF CONSIDERATION: Local U.S. Citizens that are 1) Current permanent NAF/APF employees; or 2) Spouses of active-duty military members; or 3) Family members of active-duty military member; or 4) Family members of DoD civilians.

Duties

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Performs a wide range of administrative support services assisting in supporting Navy Region Europe Fleet and Family Readiness programs to include: Family Readiness (FFSP), Fleet Readiness (MWR, CYP, Food & Beverage), and Housing on matters relating to program management.

Assists with development/reviews/interpretations/drafts and recommends revisions to regulations, directives, memoranda and policy on administrative functions including determining the extent the organization is affected and advises operating officials. Drafts policy statements on administrative functions that are subject to review and approval of the supervisor. Disseminates information to N9 staff concerning policies, plans, procedures, methods and actions of an administrative nature.

Prepares correspondence covering subject of an administrative nature, both internal and external. Maintains control of action correspondence; performs follow-up action to ensure timely reply/action. Receives and logs outgoing correspondence, reviewing it for correct format, punctuation, spelling, grammatical accuracy, factual correctness, enclosures, dates, signatures, complete addresses, etc. Responds personally to non- technical, but substantive, requests for information involving directorate programs and functions, project assignments, internal procedures and relationships, and current work status.

Compiles and prepares a wide variety of continuing or one-time special statistical and narrative reports from records maintained. Provides assistance in developing statistical data and special reports, compiling/preparing drafts and finalizing technical papers and/or similar instructional materials in support of program specialties. Effectively enhances the ability of the office to support overall mission requirements through developing methods for automating adm1nistrati·1e data collection requirements and reports considering the interrelationships of reports and multiple uses data. Determines L:n:: uesL .software type for each requirement: (sucn r.1s <1ar,H,r.1sP.s nr spreadsheet). Determines data categories to be established, sorting and calculating functions to be performed, and procedures for entering and retrieving data. Uses graphics software to provide charts, and graphs for view graphs or paper presentations for briefings.

Establishes and maintains office technical and administrative files in accordance with applicable regulations. Maintains the office reference material consisting of directives, regulatory guidance and publications. Composes non-technical written correspondence from a short phrase or idea, verbal instruction or rough notes.

Receives and screens calls and visitors to the office, receiving and reviewing all incoming correspondence and preparing replies to general inquiries and routine actions. Screens out those requiring the supervisor's personal attention and refers the remainder to other staff members based on subject matter. Receives, distributes and dispatches all office mail to include special handling, such as certified, registered or express mail. Determines requirements for forms, publications and printing and independently prepares/processes the appropriate documents. Initiates requisitions for supplies and material and work requests for maintenance.

Prepares a variety of materials using both an electronic typewrite and computer keyboard wherein the work requires competitive level proficiency in typing as well as knowledge of office hardware and software systems. Materials produced include correspondence, technical reports, briefings, tables, forms, and viewgraphs. Uses automated data processing equipment and off-the-shelf software programs such as Microsoft Word, Excel and Power Point to prepare, in final form, a variety of narrative and tabular materials such as correspondence, reports, charts, graphics, regulations, staff studies, flyers, brochures and other handouts. Ensures documents meet criteria contained in administrative guidance and checks for correct format, grammar, spelling, punctuation, capitalization, etc. prior to releasing document for signature and/or distribution.

Requirements

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Conditions of employment

  • Incumbents must satisfactorily complete all background checks, including a fingerprint check, a National Agency Check with Inquiries (NACI).
  • Male candidates born after December 31, 1959, and at least 18 years of age, are required to certify that they have registered with the Selective Service System (Attach proof of registration).

Qualifications

Knowledge of administrative support functions and skill in planning, organizing and interpreting a wide range of administrative requirements.

Knowledge of programs of the division as relates to clerical and administrative support functions.

Ability to write, using proper grammar, spelling, punctuation, etc., to properly prepare correspondence.

Knowledge and skills to develop and coordinate the work of the office with other offices, including advising professional staff and clerical staff on new procedures or regulations, and information to be provided for use in conferences

Ability to use office automation systems and to use several types of software for various office needs.

Ability to prepare and apply knowledge of software functions to produce a wide range of documents often requiring complex formats.
Knowledge of organizational functions and procedures of the unit to perform such duties as distribute and control mail, refer phone calls and visitors, and provide general nontechnical information.

Ability to operate an electric typewriter, word processor, or other office automation equipment. A fully qualified typist is required.





Additional information

Note: The NATO Status of Forces Agreement (SOFA) between Italy and the United States prohibits the hiring of any person who holds Italian citizenship and is considered a Dual National by the Italian Government into any U.S. position. Those U.S. citizens who are considered "ordinarily resident" in Italy are also ineligible for employment by U.S. commands and activities in Italy. Contractors and their family members are also ineligible as they do not have civilian component status.

Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Participation in the Direct Deposit/Electronic Fund Transfer is required. Salary is commensurate with experience and/or education.

The Department of the Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MWR_Recruitment@fe.navy.mil to ensure proper consideration is given.

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.

Salary - Plus Non-Taxable Post Allowance

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

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