The purpose of this position is to provide administrative and office automation functions for the Child and Youth Programs (CYP).
The responsibilities of the CYP Branch (N96) includes Navy CYP Program Manager responsibilities for child development programs; youth and school-age care programs; child development homes; child and youth education services; community-based fee assistance; and other community recreation activities.
Summary
The purpose of this position is to provide administrative and office automation functions for the Child and Youth Programs (CYP).
The responsibilities of the CYP Branch (N96) includes Navy CYP Program Manager responsibilities for child development programs; youth and school-age care programs; child development homes; child and youth education services; community-based fee assistance; and other community recreation activities.
Salary is inclusive of locality pay based on duty location within CONUS
Pay scale & grade
NF 3
Location
2 vacancies in the following location:
Anywhere in the U.S. (remote job)
Remote job
Yes - Must reside within the continental United States (the 48 connected states and District of Columbia) and must reside within a 50 miles radius from a U.S. Navy military base.
Maintains required management information databases. Creates, formats, and consolidates reports. Reviews and verifies installation data submissions, inputs data, maintains updated information, and serves as the branch point of contact to work directly with installation points of contact to ensure timely report submissions.
Prepares final reports for Navy CYP, and applicable section heads. These reports are used to meet Navy, Department of Defense (DoD) and Congressional reporting requirements, develop program justification, and to make long and short-term management and funding decisions at headquarters, and at Echelon II and III commands. A representative sample of these consolidated reports includes Child Development Center, Child Development Homes, Youth and School Age annual program reports as required by the Department of Defense. Child Development Home subsidy and community-based providers, database reports (e.g., Child Development Home Management System). Programs usage and statistical data.
Creates procedures to facilitate efficient management of headquarters processes, procedures, and systems. Tracks initial reports, ensures command follow-up, and ensures efficiency in processing reports, data processing of claims and enrollment applications, resolving discrepancies, maintaining billing and payment history, and providing customer interface, field assistance and support.
Drafts routine replies to, or endorsements on correspondence pertaining to Child and Youth activities. Prepares briefing slides and/or presentations, prepares correspondence, and provides input for congressional and higher levels within DoD and government as well as to Navy major commands and commanding officers.
Advises supervisor and section heads on such matters as: procedures in the clearance of memos, past practices with respect to various reports, the general nature and history of recurring items, and the sources from which they can obtain a quick explanation on various matters.
Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
Must successfully obtain and maintain appropriate security clearance as needed.
Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required.
Must reside within 50 miles of a U.S. Naval Base.
Qualifications
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.
A qualified candidate possesses the following:
Two or more years(s) of specialized experience in management information systems and/or program administration in a business or operations setting.
Knowledge of the substantive programs of the Navy Family Readiness programs as they relate to the administrative support functions.Knowledge and ability to maintain and develop various administrative directives including the ability to detect and eliminate conflicting information, overlap and duplication and to simplify.Knowledge of DoD and DON technical rules, guidelines, regulations, and precedents related to administration and office automation.Knowledge of both standardized and specialized processes and procedures for evaluating administrative and office automation functions in order to carry out the more complicated and/or innovative projects assigned.Knowledge of grammar, spelling, capitalization, and punctuation to finalize written correspondence, reports, guidebooks, and other materials.Knowledge of the organizational structure and components of the United States Navy.Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook).Skill in information gathering techniques.Skill to organize and ensure accuracy, particularly with large amounts of data.Ability to analyze, verify, and correlate basic data to develop and prepare reports.Ability to determine best software to use to enter, maintain and retrieve data and to compile reports, produce charts and graphs, or monitor project or program status.Ability to design and set up procedures and format for obtaining and retrieving data in the form needed.Ability to prioritize projects and coordinate with Branch and section heads to meet numerous project deadlines on a variety of subjects.Ability to make decisions, resolve problems or discrepancies based on knowledge of rules, regulations, and procedures.Ability to communicate effectively both orally and in writing.
Education
This is not a positive education series.
Additional information
Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.
Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States.
This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement.
Resumes will be rated based on the information provided to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements.
Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume.
The selecting official may choose to conduct interviews.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
The following documents are required at the time of application:
Resume
Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s)
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free, and applicants are responsible for the cost of the selected service
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 07/19/2024 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12474420
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated.
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor.
The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
The following documents are required at the time of application:
Resume
Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s)
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free, and applicants are responsible for the cost of the selected service
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 07/19/2024 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12474420
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated.
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor.
The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
