The position is located in the Office the Chief Executive Officer (CEO), U.S. Agency for Global Media (USAGM). The Chief Executive Office is responsible for managing and overseeing two networks and three grantee networks and open technology fund. The incumbent serves as the Executive Assistant to the CEO and manages the CEO's schedule, providing the coordination and administrative support essential to the smooth and efficiency of the front office operations.
Summary
The position is located in the Office the Chief Executive Officer (CEO), U.S. Agency for Global Media (USAGM). The Chief Executive Office is responsible for managing and overseeing two networks and three grantee networks and open technology fund. The incumbent serves as the Executive Assistant to the CEO and manages the CEO's schedule, providing the coordination and administrative support essential to the smooth and efficiency of the front office operations.
This announcement is open to all current Federal Competitive Service, Career and Career-Conditional employees. Applicants who have non-competitive eligibility, such as, Schedule A disability, Peace Corps or VISTA, reinstatement eligibles, etc. AND those eligible under the Veterans Employment Opportunity Act (VEOA) or Interchange Agreements with other Merit Systems may also apply.
Please note that this position will close after the 75th application has been received. As an Executive Assistant, you will be responsible for duties to include, but are not limited to:
Responsible for managing the CEO's schedule; providing the coordination and administrative support essential to the smooth and efficiency of the front office operations to include, establishing and maintaining schedules, drafting executive and congressional correspondence, and gathering briefing materials.
Assisting with governance, strategy, and operational issues, in charge of domestic and international travel activities.
Ensuring that budget, office equipment and office supplies are adequate to accomplish the CEO's goals and performs special projects and other administrative support essential to the smooth and efficient operation of the CEO Office's operations.
Provides high quality analytical support of research activities in support of the CEO and Office of the CEO (assembles, edits, and executive summarizes background material pertinent to the CEO's meetings, activities); maintains well-organized reports and research notes and ensures easy availability to the CEO.
Drafts responses to inquiries, requests for information, and requests for action, and develops new methods for coordinating the administrative work of a complex operations with various areas that require intricate administrative controls to accomplish the work of the organization.
Keeps CEO informed on critical issues that require the CEO's attention affecting the organization and shares information, as appropriate with management and leadership.
Collaborate with executive leaders and project stakeholders to assist with identification of project requirements, coordination of activities and resources across the CEO's office operations, monitoring of progress, and achievement of objectives.
Drafts briefing documents for CEO and management staff and works with the front office to develop and maintain briefing documents.
Maintains liaison with individuals inside and outside the agency to ensure the proper application of established processes and methods.
Reads and responds to communications with high-level international, federal, state, and local officials or representatives of the media industry and general public regarding issues of interest or concern.
Facilitates the implementation and/or dissemination of procedural and policy changes through effective written and oral communication and accurately conveys the intent and expectation of the CEO to internal and external stakeholders.
Provides administrative support for the CEO and keeps the CEO and staff advised of any changes in USAGM program, organizational policy, procedures, and front office priorities in connection with the work and uses knowledge of the substantive work of the organization in accepting, declining and/or adjusting appointments requests in conjunction with CEO and office staff. Develops and maintains long-range calendars.
Coordinates communication and meeting efforts with senior level executives from local, state, federal, and international organizations.
Reviews correspondence requiring the signature of the CEO for format, style, content, and possible sensitivity; assist in formatting, preparation, and proof-reading of highly confidential documents, and in the compilation, interpretation and presentation to support key issues under review by the CEO.
Receives and screens all telephone calls and high-ranking visitors from various communities, to include, other government agencies, congressional offices, and media representatives.
This is a non-critical sensitive position. If selected, this position requires the completion of the SF-86. Position requires a Secret Clearance.
Suitability Determination: If selected, you may be subject to a background investigation to establish your suitability for federal employment. The background investigation may include, among other aspects, a review of your credit and legal history.
This position is not covered by a union agreement.
The full performance grade level for this position is GS-12.
If you are a male applicant who is born after 12/31/59, you are required to be registered for the Selective Service.
Qualifications
A. To qualify for the GS-9, applicant must have at least one year of specialized experience or equivalent experience to the GS-07 grade level in the Federal government or private sector, performing duties such as:
Applying routine administrative practices.
Providing administrative support to the functions of the Office.
Providing administrative advice and recommendations on matters pertaining to administrative processes and policies.
Experience preparing routine formal and informal correspondence, reports and briefings documents for office staff.
OR
B. Have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree.
OR
C. A combination of education and experience as described in both A and B.
To qualify for the GS-11, applicant must have at least one year of specialized experience or equivalent experience to the GS-09 grade level in the Federal government or public or private sector performing duties such as:
Applying established administrative practices to operations.
Representing senior leadership at internal activities.
Providing administrative leadership to the functions of the Office.
Providing technical advice and recommendations on matters pertaining to administrative processes and policies.
Experience preparing formal and informal correspondence, reports and briefings documents for senior level officials.
OR
Ph.D. or equivalent doctoral degree in a related field of study at an accredited college or university.
OR
Three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree in a related field of study.
OR
A combination of experience and education.
To qualify for the GS-12, applicant must have at least one year of specialized experience or equivalent experience to the GS-11 grade level in the Federal government or public or private sector performing duties such as:
Applying new administrative practices to operations where precedents do not exist.
Representing senior leadership at internal or external activities.
Providing managerial/administrative leadership to the functions of the Office.
Providing expert technical advice and recommendations on matters pertaining to organizational processes, procedures, and policies.
Experience writing, preparing, and evaluating formal and informal correspondence, reports, briefings, and analytical documents for senior level officials.
Education
To qualify for the GS-9 based on education, applicant must have master's or equivalent graduate degree.
or
2 full years of progressively higher-level graduate education leading to such a degree.
or
LL.B. or J.D. in a related field.
To qualify for the GS-11 based on education, the applicant must have aPh.D. or equivalent doctoral degree.
or
3 full years of progressively higher-level graduate education leading to such a degree.
or
LL.M., in related field.
Additional information
1. Candidates MUST meet all qualification requirements by closing date.
2. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency. For Military Selective Service Act requirement information, please visit https://www.sss.gov.
3. Your application to this vacancy announcement will only allow consideration for this announcement. We cannot electronically or manually move your application to corresponding announcements if applicable.
4. Additional vacancies not reflected in the announcement that occur after the opening date of the vacancy announcement for position(s) identical (same grade, series and title) to the original vacancy may be filled from the selection certificate during the validity of the certificate.
You will be evaluated for this job based on how well you meet the qualifications above.
Once your resume or application is submitted, a review of your qualifications will be made to ensure you meet the job requirements and competencies required for this position.
Competencies:
Administration and Management
Analytical Ability
Manages and Organizes Information
Oral Communication
Organizational Awareness
Writing
Possession of competencies may be addressed in a cover letter and/or resume. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your score can and will be adjusted to more accurately reflect your qualifications. Please follow all instructions carefully. Errors or omissions may affect your rating.
All applicants are required to submit the following supporting document type(s):
Applicants may also submit the following supporting document type(s), which may not be required for all applicants:
Although the required documents listed in this announcement only indicate that a resume is required, other documents is required in specific circumstances. All required documents must be submitted before the closing date of this vacancy announcement.
1. Merit promotion applicants must meet time-in-grade requirements as defined in 5 CFR 300, subpart F. Your latest SF-50 must be submitted for proof of time-in-grade.
2. If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 80 or above on the rating criteria for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.
3. Current and reinstatement eligible applicants must submit a Personnel Action (SF-50) indicating grade, competitive service, and career or career-conditional tenure.
4. Current status candidates must submit a copy of their latest Performance Appraisal.
5. If education is a requirement or there is an option to use education for qualification purposes, you must submit your unofficial transcripts with your application package at the time of applying or before the closing date of this vacancy announcement. If selected for the position, you will be required to submit official transcripts before your Enter on Duty date.
6. Applicants applying under Schedule A Disability must submit an appropriate letter from a physician.
7. Applicants applying under Peace Corps or VISTA eligibility must submit a letter supporting eligibility.
8. Applicants applying under Veterans Employment Opportunity Act of 1998 must submit a DD-214 stating discharge type. If you are still on active duty, you may submit a statement of service from your Personnel Command which states the date you entered active duty, the date you are separating, and the campaign medals you have received.
9. Applicants applying for consideration under an Interchange Agreement with Other Merit Systems must submit a recent SF-50 or other personnel action (e.g., Post Office, Non-appropriated fund), reflecting status as a current employee under an approved system.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you cannot complete the Application Package online, please contact the Human Resource Specialist listed in this vacancy announcement.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents and any appropriate Accepted Documents.
To begin, click Apply in the announcement; then, choose to create a new USAJOBS account or Sign-in into your existing account.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package.
You will have the opportunity to upload additional documents to include in your application before submitting it. Your uploaded documents may take several hours to clear the virus scan process.
After completing the questionnaire and uploading appropriate documents, click the Submit Application to submit your application package.
It is applicant's responsibility to verify that information entered in the profile is accurate and all required documents are uploaded and submitted before 11:59 PM (EST) on 08/21/2023 of the announcement to receive consideration.
Human Resources will not modify or change any part of your application. If a document is not in legible format, applicant will not be able to view it in Application Manager which means applicant must again upload the documentation to the system by the closing date of this announcement.
To verify your application is complete, log into your USAJOBS account. The page will display the positions for which you've applied as well as the status of each application.
To return to an incomplete application, log into your USAJOBS account and click on the plus sign (+) next to the job title to expand information about the job. Next click on Update Application to complete the application process.
Note: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described previously. Please carefully review the complete job announcement, including the Required Documents, Other Information, and How to Apply sections of the announcement.
Application packages will NOT be accepted via mail or e-mail. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement.
Once the online questionnaire and application package is received, you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
All applicants are required to submit the following supporting document type(s):
Applicants may also submit the following supporting document type(s), which may not be required for all applicants:
Although the required documents listed in this announcement only indicate that a resume is required, other documents is required in specific circumstances. All required documents must be submitted before the closing date of this vacancy announcement.
1. Merit promotion applicants must meet time-in-grade requirements as defined in 5 CFR 300, subpart F. Your latest SF-50 must be submitted for proof of time-in-grade.
2. If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 80 or above on the rating criteria for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.
3. Current and reinstatement eligible applicants must submit a Personnel Action (SF-50) indicating grade, competitive service, and career or career-conditional tenure.
4. Current status candidates must submit a copy of their latest Performance Appraisal.
5. If education is a requirement or there is an option to use education for qualification purposes, you must submit your unofficial transcripts with your application package at the time of applying or before the closing date of this vacancy announcement. If selected for the position, you will be required to submit official transcripts before your Enter on Duty date.
6. Applicants applying under Schedule A Disability must submit an appropriate letter from a physician.
7. Applicants applying under Peace Corps or VISTA eligibility must submit a letter supporting eligibility.
8. Applicants applying under Veterans Employment Opportunity Act of 1998 must submit a DD-214 stating discharge type. If you are still on active duty, you may submit a statement of service from your Personnel Command which states the date you entered active duty, the date you are separating, and the campaign medals you have received.
9. Applicants applying for consideration under an Interchange Agreement with Other Merit Systems must submit a recent SF-50 or other personnel action (e.g., Post Office, Non-appropriated fund), reflecting status as a current employee under an approved system.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you cannot complete the Application Package online, please contact the Human Resource Specialist listed in this vacancy announcement.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents and any appropriate Accepted Documents.
To begin, click Apply in the announcement; then, choose to create a new USAJOBS account or Sign-in into your existing account.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package.
You will have the opportunity to upload additional documents to include in your application before submitting it. Your uploaded documents may take several hours to clear the virus scan process.
After completing the questionnaire and uploading appropriate documents, click the Submit Application to submit your application package.
It is applicant's responsibility to verify that information entered in the profile is accurate and all required documents are uploaded and submitted before 11:59 PM (EST) on 08/21/2023 of the announcement to receive consideration.
Human Resources will not modify or change any part of your application. If a document is not in legible format, applicant will not be able to view it in Application Manager which means applicant must again upload the documentation to the system by the closing date of this announcement.
To verify your application is complete, log into your USAJOBS account. The page will display the positions for which you've applied as well as the status of each application.
To return to an incomplete application, log into your USAJOBS account and click on the plus sign (+) next to the job title to expand information about the job. Next click on Update Application to complete the application process.
Note: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described previously. Please carefully review the complete job announcement, including the Required Documents, Other Information, and How to Apply sections of the announcement.
Application packages will NOT be accepted via mail or e-mail. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement.
Once the online questionnaire and application package is received, you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
