Clarification from the agency

WHO MAY APPLY: Open to the public.

• Prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
• Routinely composes non-technical correspondence, such as office procedures, requests for information concerning the organization’s programs, letters of acknowledgment, commendation, or notification.
• Develops standard or form letters for responding to inquiries and requests for information.
• Prepares one-of-a-kind reports from information in various documents, reading correspondence and reports to identify relevant items.
• Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.
• Independently consolidates and finalizes information for various reports in accordance with established reporting procedures and informs supervisor of important matters and deadlines.
• Anticipates need for information, gathers and summarizes information from files, and prepares material/documents for supervisor’s use in responding to inquiries, recognizing which information is, or is not, relevant to issue at hand.
• Explains reporting requirements and arranges with subordinate officials for the collection and submission of data.
• Signs routine correspondence of a non-technical nature in the supervisor’s name or in own name as secretary to the supervisor.
• Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for signature.
• Receives and screens publications, regulations, and directives and brings to the supervisor’s attention those elements affecting the supervisor’s area of jurisdiction; specifically indicating procedural changes and furnishing related materials.
• Establishes and monitors suspense dates and brings to supervisor’s attention those that cannot be met by requested date or when there is a conflict.
• Consolidates reports submitted by subordinate units and reviews outgoing correspondence prepared by others for procedural and grammatical accuracy, conformance with general policy, and factual correctness.
• Performs duties with the responsibility for extensive, formal internal and external coordination of the work of the office with the work of other offices and recognizes the need for such coordination in various circumstances.
• Advises secretaries in subordinate organizations concerning such matters as the information to be provided by the subordinate organizations for use in conferences or reports.
• Monitors visitors including general officers, distinguished Air Force and Department of Defense (DoD) visitors, members of Congress and Congressional representatives, foreign dignitaries, and high ranking personnel from other government agencies.
• Personally handles many matters and answers substantive non-technical requests for information which can be provided based on information from records and files or personal knowledge of the organization.
• Maintains supervisor’s calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office.
• Makes necessary arrangements such as location, time, contacts participants, ensures required materials and services are provided, attends the meetings, and reports on the proceedings.
• Performs other duties as assigned.

Conditions of employment

• If selected individual is in a Permanent status (Tenure 1 or 2) with the Missouri Army National Guard, that individual will retain their Permanent status.
• If selected individual is in an Indefinite status (Tenure 3) with the Missouri Army National Guard, that individual will retain their Indefinite status.
• Any other individual selected for this position will be Indefinite.
• Management has the right to convert this position to permanent status without re-advertising.
• Indefinite employment can be terminated with a 30 day notice.
• Advanced in hire rate may be granted to set pay above the minimum rate of the grade for a new employee if he/she possesses superior qualifications relevant to the positions' requirements and is essential to accomplish the agency's mission.
• Creditable Service for Annual Leave accrual may be granted to new employees if he/she possesses superior qualifications essential to the position; and which were acquired through performance in a non-federal or active duty uniformed service position.
• The duties performed in a non-federal or active duty uniformed service position must directly relate to the position to which appointed and such qualifications are necessary to achieve an important agency mission or performance goal to be eligible.
• United States Citizenship is required.
• Federal employment suitability as determined by a background investigation.
• Males born after 31 December 1959 must be registered for Selective Service.
• Participation in direct deposit is mandatory.
• Appointments of retired members of the Armed Forces as National Guard employees within 180 days of retirement requires a waiver approved by the Adjutant General of Missouri before an effective date can be established.

Qualifications

GS-07 SPECIALIZED EXPERIENCE: Must possess one year of specialized experience equivalent to at least the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector that demonstrates your ability to perform clerical or administrative duties; operate computer and automation systems; plan and coordinate meetings; plan and carry out assignments in accordance with established office policies and procedures; establish filing systems and filing material; search for and obtain requested information. The specialized experience must also demonstrate your ability to gather and analyze information; receive visitors and telephone calls; keep the supervisor's calendar; arrange conferences and meetings, etc.; review outgoing correspondence for format, grammar, spelling, punctuation; and make travel arrangements.

Must be able to type at least 40 words per minute based on a five minute sample with three or fewer errors.




ADDITIONAL CONDITION OF EMPLOYMENT:

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement Safer Federal Workforce Task Force 2 pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are:

a. Highly-Qualified: The numeric value rating normally ranges from 90-100 points. This higher numeric value group is applied for those candidates who possess the type and quality of experience that substantially exceeds the minimum qualifications of the position, including all selective placement factors and appropriate numeric ranking factor(s) as determined by the job analysis and crediting plan. To be Highly-Qualified, the candidates are considered, by the Human Resources Specialist (Staffing), as highly proficient and fully competent to effectively perform all the job requirements and can successfully perform in the position almost immediately, or with a minimum amount of training and/or orientation.

b. Well-Qualified: The numeric value group normally ranges from 80-89 points. This next lower numeric value group is used for those candidates that meet the minimum qualifications of the position and are proficient in most, but not all, of the requirements of the position. Candidates may require some training and/or orientation in order to satisfactorily perform the duties of the position.

c. Qualified: The numeric value group normally ranges from 70-79 points. This lowest group is for those candidates who meet the minimum qualifications of the position and are proficient in some, but not all, of the requirements of the position. Candidates will require extensive training and/or orientation in order to satisfactorily perform the duties of the position.