Clarification from the agency

This position is open to all applicants with the right to work in the United States.

1. Works closely with the Director in the overall planning, direction, and management of the Museum's programs and operations. In concert with the Director and Chief Curator, sets priorities, plans, and implements programs, develops and manages resources, supervises staff, and oversees the administration of the Museum. Serves as principal advisor to the Director on long and short-range program planning and allocation of Museum resources. Takes lead in the development of resource plans and policies regarding budget formulation and personnel allocation.

2. Oversees the following departments: Exhibitions Planning, maintaining exhibitions schedules and budgets, and coordinating touring exhibitions; Collections Management, supervising the maintenance of Collection including registration, conservation, and digitization; Public Engagement, overseeing development and coordination of public outreach programs and visitor/volunteer services; and Exhibitions Design and Special Projects, coordinating the fabrication and installation of exhibitions and managing of capital improvement efforts.

3. Supervises assigned staff in the areas of financial management and administration, personnel and revenue generation, physical plant and safety, security, custodial, and visitor operations, performing the full range of supervisory responsibilities. Supports diversity in hiring practices, training and development and daily supervision. In areas of service provision by or overlap with Smithsonian central offices such as Smithsonian Enterprises for the shop and Smithsonian Facilities for physical plant, security, custodial, and safety, coordinates needs, operational assessments and appropriate matters with relevant offices and liaisons.

4. Oversees and manages all financial management activities relating to the programs and operations of the Museum. Directs, manages, and provides policy guidance and oversight of financial management personnel, activities, and operations. Serves as principal advisor to the Director and other management officials of the Museum on all financial matters relating to the operations of the Museum.

5. Together with the Director, Coordinates the activities of the Board of Trustees, working closely with the Board, and various other committees to develop a strategic plan, broad operating objectives and policies.

6. Responsible for the oversight of all revenue-producing activities of the Museum, including product development, museum shops, concessions (restaurants), facilities and space rental for outside-sponsored activities, etc. Serves as principal advisor to the Director in matters related to museum business activities.

7. Working in concert with the Director, coordinates planning, logistics and relevant programmatic support with the Chief Curator or senior staff in areas of exhibitions, collections management, acquisition and conservation, web content and publications and education and public programs, to support and implement new program initiatives of the Museum. Works with Director, Chief Curator and other senior staff to develop budgets and plans for exhibitions, publications and programs, for acquisitions, collection management and conservation consistent with HMSG mission, goals and projected resources.

8. Ensures compliance with all Smithsonian policies and directors and ensures coordination with central Smithsonian offices with regard to congressional relations, Regents matters, personnel, contracting, accounting, management and budget, facilities services, sponsored projects, and others. Works with Director to alert the Office of the Under Secretary for Museums and Culture of any issues, anomalies or concerns that may affect the proper functioning and reputation of the HMSG and/or the Smithsonian.

9. Oversees and coordinates the activities of the Administrative Office responsible for budget formulation and execution, financial management, human resources management, and procurement. Works with the Director in the formulation and presentation of the Museum’s annual operating budgets. Sets or recommends priorities for annual budget call. Develops justifications and supporting documents for budget submission, and recommends strategy for budget presentation. Assures that adequate controls are exercised so that expenditures remain within the approved budget.

10. Develops and issues operating plans, procedures and instructions. Furnishes policy guidance and direction to subordinate supervisors and assures that they carry out their supervisory responsibilities effectively.

11. Serves as Acting Museum Director as designated.

Conditions of employment

• Pass Pre-Employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer

For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution's Frequently Asked Questions. 

Qualifications

BASIC QUALIFICATIONS
Applicants must clearly demonstrate the necessary level of managerial and leadership skills and competence to perform successfully in this position. This includes a degree in an applicable subject matter field, or a combination of education and appropriate experience that provides knowledge comparable to that normally acquired through successful completion of a four year course of study in an applicable subject matter field.

SPECIALIZED EXPERIENCE
In addition, applicants must have one year of specialized experience at or equivalent to the GS-15 level. Specialized experience is defined as the demonstrated leadership skills in managing the financial and administrative functions of a museum or cultural organization. 

The applications that meet the basic qualifications will be evaluated further against the following criteria:

1. Demonstrated leadership and familiarity with museum management, including management of functions such as exhibitions, collections management, conservation, and public programs.  

2. Leadership experience at the managerial level that includes goal setting, planning and implementing programs, establishing metrics and reporting protocols, and fostering institutional morale.  

3. Skill in executive level budgeting and resource management, including managing relationships across large, multi-tiered organizations. 

4. Demonstrated experience developing and maintaining complex international partnerships, interfacing and partnering with individuals, artists, and other cultural organizations, both in the United States and around the world.

5. Demonstrated abilities in managing complex, multi-year Facilities Capital and construction projects to include architects, engineers, project managers, and design managers. Describe how you are able to build functional teams, establish consensus and support of internal and external stakeholders.

6. Skill in leading and managing a multi-disciplined and culturally diverse workforce, including fostering teamwork and high morale; attracting, retaining and motivating employees; and implementing EEO/Affirmative Action policies and programs.         

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The qualifications listed in this document will be used along with your resume, and your responses to the questions posed in the electronic application process to determine the candidates who will move forward in the evaluation process.  When crafting your responses to the questions, please provide concise, detailed information on your background and experience.

Important Note:
Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency.  If a determination is made that you have rated yourself higher than supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to the major duties and qualifications criteria listed for this position.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid work on the same basis as for paid experience.  Part-time experience will be credited on the basis of time actually spent in appropriate activities.  To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the average number of hours per week spent in such employment on your online resume.