Student who have been accepted for enrollment or who are enrolled at least half-time in an accredited high school, college, professional, technical, vocational, or trade school pursuing a qualifying degree or certificate.
Only experience and education obtained by 03/31/2023 will be considered.
As a Student Trainee (Admin Support) your duties may include, but are not limited to, the following:
Operates a personal computer to type a wide variety of materials such as letters, reports, forms applying proper format, arrangement, and processing procedures.
Supports the administration of financial assistance processes by preparing documents and compiling budget and fiscal data from financial management reports for the supervisor of the assigned office.
Files correspondence, varied reports and records, and maintains file directives, administrative and/or technical guides/references, and office materials or publications as required.
Reviews incoming correspondence, reports, and work requests to determine suspense requirements and proper routing from personal determinations or as otherwise indicated.
Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
Suitability for employment, as determined by background investigation
May be required to successfully complete a probationary period
Must meet Pathways eligibility requirements
Selectee will be required to sign a Pathways Agreement form
Valid state issued driver's license may be required
Males born after 12-31-1959 must be registered for Selective Service
Qualifications
Only experience and education obtained by 03/31/2023 will be considered.
OPM's Qualification standard: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/final-groupcoveragequalificationstandardforpathwaysprogramschedule-20d.pdf. Applicants meet the following eligibility requirement, and provide documentation such as a copy of your official transcript and/or veteran's documentation by the closing date of the announcement to be considered:
To be eligible for a Pathways Program internship program, you must meet the following requirements:
You must be a student accepted for enrollment or enrolled in a degree or certificate program on at least a half-time basis and in good standing who will be continuing education into the next semester or have received a notice of acceptance for enrollment. (You are required to submit a copy of your transcript or notice of acceptance.)
Enrollment must be with an accredited educational institution or state-approved home school. These may include high schools, colleges, universities, technical, trade, vocational, or business schools, and state approved home school secondary and post-secondary programs.
Qualifying certificate programs are post-high school programs equivalent to at least one academic year of full-time study that is part of an accredited college-level, technical, trade, vocational, or business school curriculum.
Educational institutions must be accredited by organizations recognized by the U.S. Department of Education. To see if your school is accredited, please visit: http://www.ope.ed.gov/accreditation/
Pathways Student Intern: The Department of the Interior Internship Program (Pathways) is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with opportunities to work in agencies and explore Federal careers while still in school.
Special Provisions for Interns with Previous Related Education or Experience: Previous education and/or experience may be evaluated to determine the highest grade level for which the individual is qualified.
Current students in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.
Applicants meet the following eligibility requirement, and provide documentation such as a copy of your official transcript and/or veteran's documentation by the closing date of the announcement to be considered:
In order to qualify for this position you must possess both the Basic Requirement and Minimum Qualification.
Basic Requirement:
Currently accepted for enrollment or enrolled on at least a half-time basis in an accredited college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate in an academic field related to the duties of this position. This enrollment will continue during employment.
Minimum Qualification [GS-03]
Completed 1 academic year of post-high school education. An academic year of undergraduate education is defined as 30 semester hours, 45 quarter hours or the equivalent in an accredited college or university. OR
Completed 6 months of general experience that demonstrates ability to perform the work of the position. General experience is (1) any type of work that demonstrated your ability to perform the work of the position, or (2) experience that provided a familiarity with administrative support related work. OR
A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement.
Minimum Qualification [GS-04]
6 months general experience and 6 months specialized experience. General experience is defined as (1) any type of work that demonstrates the applicant's ability to perform the work of the position, or (2) experience that provided a familiarity with the subject matter or processes of the broad subject area of the occupation. Specialized experience is defined as experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to grade GS-03 in the Federal service. Specialized experience may include: Assisting reviewing and filing correspondence, reports and records, and various office materials and publications; Using a personal computer to type a wide variety of materials; Compiling data for preparation of reports or other material; Receiving visitors and telephone callers; Communicating with others. OR
Completed 2 full academic years of post-high school study or an associate's degree. OR
A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.
PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Additional information
To register or verify your registration go to the Selective Service System at: Link
Pathways Intern -The Department of the Interior Internship Program (Pathways) is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with opportunities to work in agencies and explore Federal careers while still in school and while getting paid for the work performed.
Student Interns must continue to meet the Pathways Program requirements throughout the duration of the appointment. Incumbents will be required to provide proof of continued enrollment and good standing (as Defined by the educational institution), each semester or grading period throughout the internship program.
Interns may be non-competitively converted to a term, career-conditional or career appointment within 120 days following successful completion of all their educational and work requirements in accordance with 5 CFR 362.204.
An agency is not required to convert any individual in a Pathways position to a position in the competitive service, whether upon completion of degree requirements or otherwise. Conversion to a competitive service position is not a guarantee.
Telework:
This position is suitable for telework and may be allowed to telework with supervisory approval.
Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Fish & Wildlife Service offices in the local commuting area.
Note on Expanded Telework Posture: Due to COVID-19, the USFWS is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement in accordance with the Department's reentry procedures provided by your Servicing Human Resources Office. At that time, you may be eligible to request to continue to telework one or more days per pay period depending upon the terms of the Department of the Interior's telework policy.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the basic qualification requirements listed on this announcement. If you meet the basic qualifications your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience which resulted in you being listed in the highest quality category, you may lose consideration, or be assigned to a lower quality category for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Communicating with others.
Ability to use office automation systems.
Knowledge of various software and functions.
Ability to produce a wide range of documents.
If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 showing you were honorably discharged. If you are claiming 10-point veterans' preference, you must attach an SF-15," Application for 10-Point Veterans' Preference" in addition to the proof required by that form.
Unranked list: Applicants who meet basic eligibility criteria are listed by veterans' preference category: 10 percent or more compensable disabled veterans, 10-point preference eligible veterans, 5-point preference eligible veterans and non-preference eligible veterans. Agencies must consider the candidates in the highest preference group first. Agencies cannot select non-preference eligible veterans until the preference eligible veterans are exhausted or the agency has gone through the proper pass over procedures with respect to the remaining preference eligible veterans
§ 302.302 Examination of applicants.
(a)Eligibility. An evaluation of the qualifications of applicants for positions covered by this part may be conducted at any time before an appointment is made. The evaluation may involve only determination of eligibility or ineligibility or may include qualitative rating of candidates. If the evaluation involves only basic eligibility numerical scores will not be assigned and eligible candidates will be referred in accordance with the procedures described in paragraph (b)(5) of § 302.304.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must submit a complete Application Package which includes:
Resume:You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, and description of job duties. Include name and address of employer, supervisor name and telephone number. Additional information on what to include can be found here. Your experience needs to address every required qualification. Note: Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package.
Other supporting documents:
Cover Letter, optional
You MUST submit CURRENT proof of enrollment and education or proof acceptance of enrollment. Degree Audits or Unofficial Transcripts are acceptable.
Official or unofficial College Transcript(s). Education must be accredited by an accrediting institution recognized by the U.S. Department of Education. A copy of your official transcripts will be required if you are selected. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
If applicable, documentation/proof that you are eligible Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Review the Appointment Eligibility Criteria: The eligibility section of the application process is designed to allow you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the appointment eligibilities that you selected "YES" to. You must provide proof of your eligibility as required by appointment eligibility to be considered.
Resume or Application. At a minimum, your resume MUST contain job title (include job series and grade, if federal), duties, starting and ending dates (month/day/year), hours worked per week, and salary. USAJOBS has a template to ensure a complete resume.
You must also complete the online application and assessment questionnaire and submit the documentation specified in the Required Documents section below.
DEADLINE DATE: A complete application package must be received by 11:59 PM (EST) on 03/31/2023 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is received. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
You will be considered for all eligibilities for which you select "yes" and submit the required documents and supporting documentation (e.g. DD 214, Schedule A letter, etc.). The supporting documentation you submit will be used to determine your eligibility. Please review the list of documentation provided in the eligibilities language to ensure you provide the appropriate information.
Please note, your eligibility will be based solely on the selections you have indicated "yes" in this section. You must provide the supporting documentation to support your claim to be considered. You may choose more than one eligibilities in this section.
This Pathways intern position may be converted to a term, career, or career conditional position, upon successful completion of the program. Conversion is neither mandatory nor guaranteed and would need to occur within 120-calendar days of successful completion of degree requirements.
Applicants that will not be able to meet the minimum requirements listed below will be ineligible for conversion.
To be eligible for possible conversion to a term or career conditional position, the intern MUST:
Complete at least 640 hours of work experience acquired through the Internship Program prior to completing degree requirements.
Successfully complete their degree or certificate requirements.
Meet the qualification standards for the position to which the Intern will be converted, including any minimum education requirements.
Meet agency-specific requirements as specified in the Participant's Agreement.
Performance must be rated at least at a fully successful level.
Must be a U.S. citizen.
Be recommended for conversion by the supervisor.
Note: Pathways participants who successfully complete the program may be placed into any position that they meet the requirements for, regardless of grade level or series. Interns must meet the qualification requirements for the position to which converted.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Division of Human Resources
Division of Human Resources
5275 Leesburg Pike, MS-BPHC
Falls Church, VA 22041
US
Next steps
Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful. After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted.
You will be notified if this job is filled or canceled. Timelines for this process vary widely.
You may check the status of your application at any time by logging in to your USAJobs Account.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must submit a complete Application Package which includes:
Resume:You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, and description of job duties. Include name and address of employer, supervisor name and telephone number. Additional information on what to include can be found here. Your experience needs to address every required qualification. Note: Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package.
Other supporting documents:
Cover Letter, optional
You MUST submit CURRENT proof of enrollment and education or proof acceptance of enrollment. Degree Audits or Unofficial Transcripts are acceptable.
Official or unofficial College Transcript(s). Education must be accredited by an accrediting institution recognized by the U.S. Department of Education. A copy of your official transcripts will be required if you are selected. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
If applicable, documentation/proof that you are eligible Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Review the Appointment Eligibility Criteria: The eligibility section of the application process is designed to allow you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the appointment eligibilities that you selected "YES" to. You must provide proof of your eligibility as required by appointment eligibility to be considered.
Resume or Application. At a minimum, your resume MUST contain job title (include job series and grade, if federal), duties, starting and ending dates (month/day/year), hours worked per week, and salary. USAJOBS has a template to ensure a complete resume.
You must also complete the online application and assessment questionnaire and submit the documentation specified in the Required Documents section below.
DEADLINE DATE: A complete application package must be received by 11:59 PM (EST) on 03/31/2023 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is received. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
You will be considered for all eligibilities for which you select "yes" and submit the required documents and supporting documentation (e.g. DD 214, Schedule A letter, etc.). The supporting documentation you submit will be used to determine your eligibility. Please review the list of documentation provided in the eligibilities language to ensure you provide the appropriate information.
Please note, your eligibility will be based solely on the selections you have indicated "yes" in this section. You must provide the supporting documentation to support your claim to be considered. You may choose more than one eligibilities in this section.
This Pathways intern position may be converted to a term, career, or career conditional position, upon successful completion of the program. Conversion is neither mandatory nor guaranteed and would need to occur within 120-calendar days of successful completion of degree requirements.
Applicants that will not be able to meet the minimum requirements listed below will be ineligible for conversion.
To be eligible for possible conversion to a term or career conditional position, the intern MUST:
Complete at least 640 hours of work experience acquired through the Internship Program prior to completing degree requirements.
Successfully complete their degree or certificate requirements.
Meet the qualification standards for the position to which the Intern will be converted, including any minimum education requirements.
Meet agency-specific requirements as specified in the Participant's Agreement.
Performance must be rated at least at a fully successful level.
Must be a U.S. citizen.
Be recommended for conversion by the supervisor.
Note: Pathways participants who successfully complete the program may be placed into any position that they meet the requirements for, regardless of grade level or series. Interns must meet the qualification requirements for the position to which converted.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Division of Human Resources
Division of Human Resources
5275 Leesburg Pike, MS-BPHC
Falls Church, VA 22041
US
Next steps
Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful. After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted.
You will be notified if this job is filled or canceled. Timelines for this process vary widely.
You may check the status of your application at any time by logging in to your USAJobs Account.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
