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Administrative Specialist

Department of Health and Human Services
National Institutes of Health
This job announcement has closed

Summary


The Comparative Medicine Branch (CMB) is seeking an Administrative Specialist to perform duties in the following areas: budgeting and financial management, procurement and contracting, personnel administration, travel, supply, and/or property management. The employee also performs office management and/or program support work. If you are a highly motivated individual with strong administrative experience and excellent communication skills, please apply today to join this amazing team!

Overview

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Hiring complete
Open & closing dates
03/20/2023 to 03/24/2023
Salary
$59,505 to - $77,354 per year
Pay scale & grade
GS 9
Location
1 vacancy in the following location:
Durham, NC
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
9
Supervisory status
Yes
Security clearance
Other
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Announcement number
NIH-NIEHS-MP-23-11880434
Control number
713625000

Duties

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  • Plan and accomplish special projects or assignments.
  • Research, compile, and summarize cost date in the formulation of the annual budget estimates.
  • Support procurement / contracting work and/or provides general administrative support related to office supplies, office property, or office moves/modifications.
  • Review cash award requests for completeness and compliance with policies, guidelines, and procedures.
  • Supervise property management and functions as the property custodian.
  • Coordinate many activities of the Laboratory/Branch/Office with the Division Director's Office.
  • Make travel arrangements for supervisor and staff, including preparing travel orders and vouchers and professional services contracts.
  • Coordinate the timely filing of annual and quarterly reports.

Requirements

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Conditions of employment

  • U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
  • Employment is subject to the successful completion of the pre-appointment process (i.e., background investigation, verification of qualifications and job requirements, completion of onboarding forms, submission of required documents, etc.)
  • Males born after December 31, 1959 must be registered with the Selective Service.
  • Applicants must meet all qualifications requirements within thirty (30) calendar days of the closing date of this announcement, including time in grade.

Qualifications

To qualify at the GS-09, you must meet one of the following:

A. Have completed a Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a
degree or an LL.B. or J.D., if related.
OR
B. Have 1 year of specialized experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: monitoring internal budget data; participating in the formulation of annual operating budgets; reconciling expenditures against allocated funding; serving as a purchase card holder; reviewing requisitions to determine that proper specifications or purchase descriptions are included in solicitation documents; participating with higher graded staff in the procurement of technical items.
OR
C. Have a combination of post baccalaureate education related to the position and experience that meets 100% of the qualification requirements for this position.


Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay.


Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/11880434

Education


If you qualify based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education.

Additional information


  • This position is designated as a "non-emergency/teleworker" position and the selected candidate will be considered a "non-emergency/teleworker" employee. In the event of a closure, you must be available to telework or request leave.
  • A one-year probationary period may be required upon selection/placement.
  • PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps should apply online to this announcement to receive consideration.
  • Veterans' Preference applies only to Schedule A (disability appointment) and Veterans Recruitment Appointments (if applicable).
  • The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.
  • The NIH maintains a tobacco free work environment and campus.
  • Must be able to perform the essential duties of the position, with or without reasonable accommodation.
  • Visit our Applicant FAQs page for helpful information on the application process.
  • Visit our Total Compensation page and this sample for a detailed look into the benefits, awards, leave, retirement, and other incentives employees may receive as part of a rewarding work environment.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

  • F1 Knowledge of budget processes, practices and procedures.
  • F2 Knowledge of contracting and procurement processes, practices, and procedures.
  • F3 Ability to perform administrative operational assignments.
  • F4 Ability to manage a wide variety of correspondence from within and outside of an organization.
  • F5 Ability to supervise, manage and lead others.




Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.

To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Ensure you support your self-ratings by the information you provide in your application. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as having knowledge of your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin prior to receiving an offer. To be considered well qualified for the purposes of the Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP), you must substantively exceed the basic qualifications by scoring at least an 85 on the assessment and meet all eligibility, physical, medical, suitability, and all other requirements.

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