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Grants Management Specialist

Department of Health and Human Services
National Institutes of Health
The National Institute of Neurological Disorders and Stroke (NINDS).
This job announcement has closed

Summary

Several institutes at the National Institutes of Health (NIH) including The National Institute of Neurological Disorders and Stroke (NINDS), The National Cancer Institute (NCI), and The National Institute of Mental Health (NIMH), are hiring Grants Management Specialist.

Overview

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Hiring complete
Open & closing dates
01/30/2023 to 02/05/2023
Salary
$54,727 to - $126,742 per year
Pay scale & grade
GS 9 - 12
Locations
Montgomery County
Many vacancies
NIH - US Locations
Many vacancies
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
13
Job family (Series)
Supervisory status
No
Security clearance
Other
Drug test
No
Position sensitivity and risk
Moderate Risk (MR)
Trust determination process
Announcement number
NIH-SR-MP-23-11791277
Control number
701577600

Duties

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  • Participate in the planning and business management of the full range of assigned grants and renewal applications.
  • Participate in the negotiation of the budget, award period, and terms and conditions for grant awards.
  • Advise applicants and grantees on financial and management issues relevant to their applications.
  • Provide assistance in the administration of the portfolio including setting appropriate work priorities.
  • Ensure that the awardee is in compliance with established administrative and financial policies, procedures, and sound business practices.
  • Process a full range of grant/agreement applications used to determine the selection of grant/agreement awards.
  • Provide advice, interpretation, and guidance on statutes, regulations, policies, and procedures as they relate to the award program.
  • Provide guidance and/or training to lower-graded grants management staff.

Requirements

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Conditions of employment

  • U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
  • Employment is subject to the successful completion of the pre-appointment process (i.e., background investigation, verification of qualifications and job requirements, completion of onboarding forms, submission of required documents, etc.)
  • Males born after December 31, 1959 must be registered with the Selective Service.
  • Applicants must meet all qualifications requirements within thirty (30) calendar days of the closing date of this announcement, including time in grade.
  • If you qualify based upon education, please supply transcripts.

Qualifications

In order to qualify for a Grants Management Specialist, GS-1109-9, you must:
A. have completed a Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D., if related;
OR
B. have 1 year of specialized experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: assisting in coordinating simple funding actions that begin the grant/agreements awards process; providing assistance in the administration of the grants portfolio; assisting with activities related to monitoring grants, including receiving and reviewing progress reports; assisting with preparation for on-site visits; and preparation of various reports;
OR
C. have a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.
In order to qualify for a Grants Management Specialist, GS-1109-11, you must:
A. have completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M., if related;
OR
B. have 1 year of specialized experience equivalent to at least the GS-09 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: reviewing grant applications that are limited in functional scope and complexity for adequacy, accuracy, and compliance with requirements; interpreting routine grants related policies and procedures; monitoring grantees' continuing operations to ensure compliance with the terms and conditions of the grant award; providing information to applicants and grantees on the grants process, regulatory requirements, and issues surrounding individual applications;
OR
C. have a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.
In order to qualify for a Grants Management Specialist, GS-1109-12, you must: have 1 year of specialized experience equivalent to at least the GS-11 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: administering a grants portfolio and signing off on standard grants mechanisms; monitoring grantees' continuing operations to ensure compliance with terms and conditions of the grant award; negotiating, preparing, and administering grants and agreements; providing fiscal and administrative review of grant applications; participating in the negotiating, awarding and obligating of grant funds.

Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/11791277

Education

If you qualify based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education.

Additional information

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

  • A one-year trial/probationary period may be required upon selection/ placement.
  • If selected, you will be required to complete a Confidential Financial Disclosure Report, OGE Form 450 to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information is required annually. For information, visit the NIH Ethics website: https://ethics.od.nih.gov/topics/fd.html.
  • This position is designated as a "non-emergency/teleworker" position and the selected candidate will be considered a "non-emergency/teleworker" employee. In the event of a closure, you must be available to telework or request leave.
  • A newly appointed or reappointed employee may receive service credit for prior work experience or active duty uniformed service that otherwise would not be creditable for the purpose of determining his or her annual leave accrual rate. All creditable service must be directly related to the duties of the position being filled and decisions to allow for such credit must be finalized prior to the selectee's entrance on duty. Recipients will be determined on a case-by-case basis based on organizational need, specific case justification, and budget limitations.
  • Some positions in this announcement are eligible for non-local remote work. Please select the "Location Negotiable" or "All-NIH Locations" location when applying if you wish to be considered for non-local remote work. All other location(s) are not eligible for non-local remote work. Non-local remote is a position designation where little to no onsite presence is required (e.g., once or twice annually). You may work anywhere in the U.S., including any of the territories. Worksites outside of the U.S. are prohibited. Your pay is determined by the geographically defined pay locality applicable to your approved worksite (e.g., home residence). Reporting to an NIH location may also be required during the onboarding process. Visit NIH's Remote Work page for more information and requirements.
  • At the supervisor's discretion, this position may offer work schedule flexibilities: telework (work from home on a regular basis or ad hoc basis but reports to the office at least once a week/two days a pay period), and compressed schedules.
  • PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps should apply online to this announcement to receive consideration.
  • Veterans' Preference applies only to Schedule A (disability appointment) and Veterans Recruitment Appointments (if applicable).
  • The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.
  • The NIH maintains a tobacco free work environment and campus.
  • Must be able to perform the essential duties of the position, with or without reasonable accommodation.
  • Visit our Applicant FAQs page for helpful information on the application process.
  • Visit our Total Compensation page and this sample for a detailed look into the benefits, awards, leave, retirement, and other incentives employees may receive as part of a rewarding work environment.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

  • Factor 1: Ability to plan and manage grant activities.
  • Factor 2: Knowledge of grant regulations, policies, and procedures.
  • Factor 3: Ability to analyze and evaluate financial data.
  • Factor 4: Ability to provide applicants, grantees, and staff information on grants programs and policies.


Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.

To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Ensure you support your self-ratings by the information you provide in your application. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as having knowledge of your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin prior to receiving an offer. To be considered well qualified for the purposes of the Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP), you must substantively exceed the basic qualifications by scoring at least an 85 on the assessment and meet all eligibility, physical, medical, suitability, and all other requirements.

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