Clarification from the agency

ALL STATUS (current/former federal employees, eligible veterans, special hiring authorities)

Videos

Logistics Management Specialist / PD#44223-A

Controls and coordinates the ordering, purchasing, dispensing and inventory management of stocked items, and buy-on-demand supplies required by the DLC. Performs full-spectrum multi-functional logistics activities, which include acquisition, operations management, warehousing, shipping and receiving, and supply data statistical analysis. Establishes and maintains supply accounting records that support commodity distribution operations to Veterans and medical centers on a national and international level. Monitors and analyzes all requests for new items to ensure compliance with established VA and Federal procurement guidelines. Tracks and trends demand requirements using statistical models and operations management equations (regression analysis, exponential smoothing etc. Analyzes inactive/long supply stock in order to determine if items should be deleted, maintained or excesses. Determine the appropriate source for replenishment of stock using cataloged sources of vendor information. Conduct warehouse inventory of stock on-hand. Searches and analyzes information in numerous reports and databases to resolve order or inventory discrepancies. Maintain a "first-in-first out inventory system ensuring correct stock locations and rotations. Process individual orders for receipt and direct shipment to Veterans and healthcare facilities worldwide. Ensures reorder points are nested within warehouse space limitations and aligned with current demands. Prepare product information in a logical format for a publicly facing catalog. Analyze usage patterns of inventoried items to determine the appropriate replenishment level. Evaluate seasonal demands or other situations impacting fluctuation in usage. Creates recurring reports as needed using Microsoft Excel to determine economic order quantities based off procurement lead times. Determine or report estimated annual usage requirements for commercial items. Utilize computer systems and programs for quality control, discrepancy analysis and resolution, and identifying correct stock locations. Review customer requests for new items to ensure compliance with established guidelines. Verify unusual customer requirements that deviate from normal patterns. Plan procurement actions to maintain effective customer support. Generate reports utilizing computer systems that maintain data on inventory products, purchase orders, contract and vendor files. Answer inquiries via e-mail or phone regarding supply management issues such as procedures, deliveries, line items, policies, regulations, or contract provisions. Expedite procurement actions when low or out-of-stock situations arise to minimize delays in shipments. Follow up on problematic order situations such as overages, shortages, or discrepancies in billing and payment for orders. Reconstructs procurement actions to resolve problems and initiate corrective action utilizing independent judgment. Initiate action to resolve discrepancies between merchandise received and product specifications or other contract/purchase order provisions. Dispose of excess supplies that cannot be effectively utilized in order to reduce inventory. Serve as the Contracting Officer Representative (COR) for numerous nation- wide commodity contracts that support the strategic procurement actions for VA Prosthetic and Sensory Aids Service. Serves as a Government Purchase Card holder. Facilitate the procurement of supplies and services that support the organizational mission.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/13/2022.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.


You may qualify based on your experience and/or education as described below:
Specialized Experience GS-07: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Entry level experience in the following: coordinating the supply process through the ordering, purchasing, dispensing, or managing inventory of stock items; generate specialized reports utilizing computer systems that maintain data on inventory products, purchase orders, contract and vendor files; create recurring reports using Microsoft Excel; maintain accounting records for stock levels in a computer system; adjust stock levels to avoid over-stock or out-of-stock situations; conduct warehouse inventory of stock on-hand; maintain a first-in-first out inventory system; coordinate receiving for incoming shipments; answers inquiries via e-mail or phone regarding supply management issues such as procedures, deliveries, line items, policies, regulations, or contract provisions; initiate corrective action to resolve discrepancies between merchandise received and product specifications or other contract/purchase order provisions;

OR One full year of graduate level education OR superior academic achievement

OR One full year of graduate level education OR superior academic achievement

You will be rated on the following Competencies for this position:
1. Administration and Management
2. Capacity Management
3. Customer Service
4. Analysis and Problem Solving

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work requires long periods of sitting with intense concentration. Work is primarily sedentary although some walking, stooping, bending, reaching, and carrying of loads weighing up to 20 pounds is required. The employee typically works indoors in an environment involving everyday risks or discomforts which require normal safety precautions typical of such places as offices or meeting rooms. Observance of normal safety practices with office equipment, avoidance of trips and falls, and observance of fire regulations is required. The area is adequately lighted, heated, and ventilated.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.