This position is with the Office of Inspector General, Human Resources Division, in Herndon, Virginia. The OIG's Human Resources (HR) Division is a small, team-oriented office which provides the full range of HR services to the OIG's 260 employee workforce. If selected
as the Human Resources Assistant, you will be responsible for providing administrative and clerical assistance for processing personnel actions, recruitment and placement, employee benefits, payroll and various other HR services.
Summary
This position is with the Office of Inspector General, Human Resources Division, in Herndon, Virginia. The OIG's Human Resources (HR) Division is a small, team-oriented office which provides the full range of HR services to the OIG's 260 employee workforce. If selected
as the Human Resources Assistant, you will be responsible for providing administrative and clerical assistance for processing personnel actions, recruitment and placement, employee benefits, payroll and various other HR services.
Current or former career or career-conditional Federal employees in the competitive service; VEOA; Interchange agreement; Non-Competitive special hiring authority; Current or former time-limited employees eligible under the Land Management Workforce Flexibility Act; eligible Military Spouses; Peace Corp/Vista and CTAP/ICTAP eligible's
As a Human Resources Assistant, GS-0203-7/8, you will perform the following major duties:
Review personnel requests to determine the nature of staffing action and source of candidates researching and utilizing various staffing guidelines and resources (e.g. merit promotion plan, applicant supply file, outside sources, and/or certificates).
Provide technical assistance to HR specialists, by conducting preliminary analysis of recruitment/placement requests for individual and/or group personnel actions for a wide range of administrative, technical (information technology), legal, auditor and law enforcement occupations.
Process personnel actions (e.g., appointments, reassignments, promotions, awards, benefits, retirements) and other personnel actions for adherence to appropriate processing personnel actions legal authorities and qualification guidelines.
Perform miscellaneous clerical work such as preparing biweekly reports, arranging for job interviews and preemployment examinations; and sending notification letters. Clerical work includes assistance in the maintenance of employee Official Personnel Folders (OPF) and the filing of other related personnel documents.
Conduct onboarding and new employee orientation for new hires, assists employees in completing forms related to their appointments.
Research and resolve payroll issues including the processing of multiple corrections.
Successful completion of a background investigation.
May be subject to initial and random drug testing.
May be required to complete a one year probationary period.
OGE-450, Confidential Financial Disclosure Report may be required.
Time-in-grade requirement - Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.
Qualifications
All qualification requirements must be met by the closing date of this announcement.
Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date.
Minimum Qualifications GS-7:
One year (52) weeks equivalent to the GS-6 level in the Federal service performing all of the following:
Providing technical and administrative support for various human resources areas (e.g. employee benefits, training, retirement, payroll, personnel action processing, recruitments etc.)
Initiating and determining appropriate legal authorities and Nature of Action codes on a variety of personnel actions (e.g. new hires, benefit changes, promotions, within grade increases, awards, terminations, accessions, reassignments etc.), AND
Uploading and verifying the accuracy of personnel documents in an electronic personnel system.
Minimum Qualifications GS-8:
One year (52) weeks equivalent to the GS-7 level in the Federal service performing all of the following:
Providing technical assistance to HR Specialists during the recruitment process (e.g. drafting vacancy announcements, evaluating applicant eligibilities or qualifications, or issuing certificates).
Performing onboarding processing using internal and external HR software or systems (e.g. preparing job offers and appointment documents, checking e-Verify, etc.); AND
Monitoring and resolving system and data errors in a personnel or payroll system.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
There is no educational substitute for these grade levels in the 0203 occupational series.
Additional information
Applicants must meet initial and periodic suitability determinations based on favorable background investigations and updates.
Additional selections may be made within 90 days from the closing date of this vacancy announcement.
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 80 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Applicants will be evaluated based on their possession of the following competencies:
Knowledge of, and skill in preparing and presenting information.
Knowledge of administrative regulations, practices, and procedures relating to personnel, payroll, procurement and property, travel and records management to oversee implementation of the above administrative functions
Skill in applying HR rules, procedures, and operations sufficient to process a wide variety of human resources actions/transactions and/or non-standard HR support
Knowledge and understanding of similarities and differences in various office automation software programs in order to integrate their use to achieve the best desired product
After the closing date of the announcement, we will review your resume per Category Rating or Numerical Scoring procedures to ensure that qualification and eligibility requirements are met. If we use the Category Rating procedure, and it is determined that you meet the minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Well Qualified, or Qualified based on the degree that your application demonstrates possession of:
Knowledge of, and skill in applying, an extensive body of HR rules, procedures, and operations concerning recruitment and placement sufficient to screen applications to determine if they meet minimum requirements for initial entry onto an applicant supply file.
Knowledge and understanding of similarities and differences in various office automation software programs in order to integrate their use to achieve the best desired product.
Customer Service - Works with clients and customers (general public, internal employees, other Government agencies, and organizations outside the Government) to assess their needs, provide information or assistance, resolve problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services
Note: If a determination is made that qualifications and/or experience have been inflated, your score will be adjusted to more accurately reflect your abilities. You are required to select eligibility and submit supporting documents. Applicants who disqualify themselves will not be evaluated further.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
All documentation, applicable to you, must be submitted by the closing date of this announcement. Failure to submit the required documents will disqualify you from further consideration for this position.
Resume (required) - Your resume must sufficiently describe how your experience fully meets the specialized experience requirements as stated in this announcement for each grade level(s) you are applying (see "Qualifications" section). Your resume must also support your responses to the assessment questionnaire. Credit will be given for paid and unpaid experience. We cannot assume you have performed the experience required for this position regardless of your employment history or academic career. We strongly recommend you use the USA Jobs online Resume Builder to submit a resume. If you choose to use your own formatted resume, you must ensure it contains all of the following for each experience/position listed: job title, name of employer, beginning and ending dates of employment (month/day/year format), hours worked per week, detailed description of duties performed, and if a Federal position, series and grade or equivalent. We will not access web pages linked on your resume to determine your qualifications. Do not include a photograph or video of yourself, or any sensitive information.
SF-50 Notification of Personnel Action - Documenting proof of competitive status, tenure, position, grade level, and step. Please do not submit award SF-50s as they do not provide the needed information.
Performance Appraisal and Awards - While not required, due weight will be given to appraisals and awards submitted during the interview/selection process conducted by the hiring manager. Such documents will not be used in determining if you meet the experience requirements.
CTAP/ICTAP Eligibility - Such as a RIF separation notice, certificate of expected separation, SF-50 Notification of Personnel Action stating you were separated by RIF, OR a letter from your agency documenting your priority consideration status.
Veteran's Preference Documentation -If applying under VEOA, you must include your DD-214 member 4 copy, SF-15, and VA letter (if applicable). If you are still on active duty, you may submit a statement of service from your unit which states the date you entered active duty and the date you are separating. Your separation date must be within 90 days of the closing date of this announcement.
Former Peace Corp and VISTA volunteers - If you are applying under this eligibility you MUST indicate on your application the special program and submit proof of eligibility with your application. Individuals who are eligible for consideration will be considered non-competitively for this vacancy.
Interchange Agreement/Miscellaneous Authorities Not Regulated by U.S. OPM/Special Hiring Authorities - If you are applying for this position based on eligibility under the Interchange Agreement or Miscellaneous Authorities Not Regulated by U.S. OPM, or Special Hiring Authorities you MUST select the appropriate eligibility and submit proof to be considered.
Military Spouse - If applying as a Military Spouse Eligible under E.O. 13473 and you are a spouse of a member of the armed forces on active duty, the spouse of a 100 percent disabled member of the armed forces, and/or the spouse of a deceased member of the armed forces you must submit acceptable documentation of your appointment eligibility which may include the following:
A copy of the service member's permanent change of station orders, the specific location to which the member is assigned, reassigned, or transferred to permanent change of station orders, and the effective date of the permanent change of station; and
Verification of the marriage to the service member if not listed on orders (i.e., a marriage license or other legal documentation verifying marriage);
Verification of the member's 100 percent disability; and/or
Verification of the member's death while on active duty.
To apply for this job opportunity, you must submit a complete application package including a resume and an on-line application through the Office of Personnel Management's (OPM) application system, USAJOBS. This information will be transferred to the DOI OIG's Automated Application System. You have until 11:59 p.m. Eastern Time (ET) 08/27/2021 to complete the following application process:
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
You may update your application documents and some questions related to your personal information at any time during the announcement open period. However, you will not be able to make changes to questions related to assessing the minimum qualifications and competencies (knowledge, skills, abilities and other characteristics) mentioned in the "How You Will Be Evaluated" section above. To make an allowed update to your application, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/
DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.
Human Resources Division
381 Elden St.
Suite 3000
Herndon, VA 20170
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After the closing date of the announcement, we will review your resume to ensure you meet the basic qualification requirements. You will be notified by email of your rating and/or referral of your resume to the hiring official. If further evaluation or interviews are required, you will be contacted. You will be informed of the outcome via e-mail. We expect to make a selection within 45 to 60 days of the closing date of the vacancy announcement.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
All documentation, applicable to you, must be submitted by the closing date of this announcement. Failure to submit the required documents will disqualify you from further consideration for this position.
Resume (required) - Your resume must sufficiently describe how your experience fully meets the specialized experience requirements as stated in this announcement for each grade level(s) you are applying (see "Qualifications" section). Your resume must also support your responses to the assessment questionnaire. Credit will be given for paid and unpaid experience. We cannot assume you have performed the experience required for this position regardless of your employment history or academic career. We strongly recommend you use the USA Jobs online Resume Builder to submit a resume. If you choose to use your own formatted resume, you must ensure it contains all of the following for each experience/position listed: job title, name of employer, beginning and ending dates of employment (month/day/year format), hours worked per week, detailed description of duties performed, and if a Federal position, series and grade or equivalent. We will not access web pages linked on your resume to determine your qualifications. Do not include a photograph or video of yourself, or any sensitive information.
SF-50 Notification of Personnel Action - Documenting proof of competitive status, tenure, position, grade level, and step. Please do not submit award SF-50s as they do not provide the needed information.
Performance Appraisal and Awards - While not required, due weight will be given to appraisals and awards submitted during the interview/selection process conducted by the hiring manager. Such documents will not be used in determining if you meet the experience requirements.
CTAP/ICTAP Eligibility - Such as a RIF separation notice, certificate of expected separation, SF-50 Notification of Personnel Action stating you were separated by RIF, OR a letter from your agency documenting your priority consideration status.
Veteran's Preference Documentation -If applying under VEOA, you must include your DD-214 member 4 copy, SF-15, and VA letter (if applicable). If you are still on active duty, you may submit a statement of service from your unit which states the date you entered active duty and the date you are separating. Your separation date must be within 90 days of the closing date of this announcement.
Former Peace Corp and VISTA volunteers - If you are applying under this eligibility you MUST indicate on your application the special program and submit proof of eligibility with your application. Individuals who are eligible for consideration will be considered non-competitively for this vacancy.
Interchange Agreement/Miscellaneous Authorities Not Regulated by U.S. OPM/Special Hiring Authorities - If you are applying for this position based on eligibility under the Interchange Agreement or Miscellaneous Authorities Not Regulated by U.S. OPM, or Special Hiring Authorities you MUST select the appropriate eligibility and submit proof to be considered.
Military Spouse - If applying as a Military Spouse Eligible under E.O. 13473 and you are a spouse of a member of the armed forces on active duty, the spouse of a 100 percent disabled member of the armed forces, and/or the spouse of a deceased member of the armed forces you must submit acceptable documentation of your appointment eligibility which may include the following:
A copy of the service member's permanent change of station orders, the specific location to which the member is assigned, reassigned, or transferred to permanent change of station orders, and the effective date of the permanent change of station; and
Verification of the marriage to the service member if not listed on orders (i.e., a marriage license or other legal documentation verifying marriage);
Verification of the member's 100 percent disability; and/or
Verification of the member's death while on active duty.
To apply for this job opportunity, you must submit a complete application package including a resume and an on-line application through the Office of Personnel Management's (OPM) application system, USAJOBS. This information will be transferred to the DOI OIG's Automated Application System. You have until 11:59 p.m. Eastern Time (ET) 08/27/2021 to complete the following application process:
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
You may update your application documents and some questions related to your personal information at any time during the announcement open period. However, you will not be able to make changes to questions related to assessing the minimum qualifications and competencies (knowledge, skills, abilities and other characteristics) mentioned in the "How You Will Be Evaluated" section above. To make an allowed update to your application, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/
DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.
Human Resources Division
381 Elden St.
Suite 3000
Herndon, VA 20170
US
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After the closing date of the announcement, we will review your resume to ensure you meet the basic qualification requirements. You will be notified by email of your rating and/or referral of your resume to the hiring official. If further evaluation or interviews are required, you will be contacted. You will be informed of the outcome via e-mail. We expect to make a selection within 45 to 60 days of the closing date of the vacancy announcement.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
