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    This position is located in the Preparation Section, Manuscript Division, Special Collections Directorate, Library Services.

    This is a supervisory, non-bargaining unit position.

    The position description number for this position is 111416.

    This position requires occasional Saturday service in the Manuscript Reading Room.

    The salary range indicated reflects the locality pay adjustment for the Washington, D.C. metropolitan area.

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    As part of one of the largest manuscript repositories in the United States and in the world, the Preparation Section is key to the Manuscript Division's mission of preparing for reader use material that encompasses the breadth and chronology of American history, including the papers of presidents, cabinet members, Supreme Court justices, writers, scientists, inventors, business leaders, reformers, and prominent non-governmental organizations.  The Assistant Head of the Preparation Section works under the general direction of the Head of the Section and is responsible for directing and training a group of employees in the processing of collections, housing and storing them, keeping records, providing reference assistance to the public, and handling and/or declassifying classified documents while complying with all applicable federal regulations. The incumbent must have strong managerial and interpersonal skills and comprehensive knowledge of the principles and practices of archives.

    Directs the daily operations of staff in the processing of archival materials according to established procedures. Performs extensive research in published sources to fill in significant gaps in information relating to the organization, description, and preservation of archives. Makes recommendations relating to the bibliographic and documentation systems of the Division, including those made available on the Internet or by other electronic means. Reviews for accuracy and relevance all categories of Division records and their dissemination within the Library and to the public.

    Responsible for the physical restoration/preservation of all manuscripts/other materials in the Division's custody. Effects the recommendations of supervisors and specialists concerning materials that are to be restored/preserved/bound, and the particular method to be employed.

    Schedules the flow of this work to the Conservation Office and provides instructions and follow-up as necessary. Recommends material for preservation reformatting and schedules and provides instructions for its reproduction. Manages the special equipment and supplies necessary to process and preserve collections. Assures the proper controls and conditions for the housing and storage of collection material.

    Under the direction of the Head of the Preparation Section, executes the plans/operations of the section in creating and maintaining a uniform system of archival and bibliographic controls over all manuscripts and other material in the custody of the Division, and devises, recommends, approves, and/or directs procedures for accessioning and technical processing, conservation, and preservation of such material.

    Assists the Head of the Section in maintaining physical security of the Division's collections, including classified material, equipment and space. Supervises the preparation and maintenance of official statistical work records in the section. Coordinates the preparation of registers, indexes, and other finding aids and controls that are developed in the Division.

    Provides expert advice on specialized preservation issues. Surveys internal collections, identifying and inventorying groups of materials. Analyzes, determines, and prioritizes preservation needs. Develops and proposes long-term strategies for the preservation of collections.

    Develops specifications and procedures for the preservation copying of originals, using standards developed in the archival preservation field. Monitors the quality and consistency of preservation and electronic copies to ensure adherence to established archival standards and specifications.

    Functions as a Division Security Officer, responsible for receiving, receipting for, and assuming full and complete custody of all classified materials in the Division under the conditions and safeguards stipulated by the Library and other Federal Agencies. Consults as appropriate with other security officers in the Division and the Library on matters affecting the performance of the Division's security duties.

    Serves as an official spokesperson for the Division and for the Library on matters relating to archival organization of classified and unclassified materials and the technical processes. Initiates, establishes, and maintains professional relationships with librarians and other specialists in order to share resources and information as well as to coordinate workflow within the library.

    Coordinates and reviews the preparation of registers, indexes, and other finding aids and controls developed in the Division. Works in close coordination with the specialists, the Head of Acquisitions and Outreach, the Head of the Reference and Readers Services Section, the Head of the Preparation Section, the other two Assistant Heads, and the Division Chief responsible for such technical matters as application of standards, the rules for entry and filing, and the maintenance and improvement of the Division's bibliographic and retrieval systems.

    Travel Required

    Not required

    Supervisory status


    Promotion Potential


  • Job family (Series)

    1420 Archivist

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/610189700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.