This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/608890600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
The primary purpose of this position is to serve as the Executive Assistant (EA) to the Medical Center's Deputy Chief of Staff. It is the incumbent's responsibility to relieve the Deputy Chief of Staff, to the maximum extent possible, of the administrative and management responsibilities for clinical service lines.
07/27/2021 to 08/16/2021
$77,488 - $100,739 per year
GS 12
No
Occasional travel - You may be expected to travel for this position.
No
Permanent
Full-time
Competitive
None
No
No
CBST-11184653-21-MAJ
608890600
Current or former competitive service federal employees.
Current excepted service federal employees.
Current federal employees of this agency.
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Family members of a federal employee or uniformed service member who is or was, working overseas.
Certain current or former term or temporary federal employees of a land or base management agency.
- Advises the Deputy Chief of Staff on activities, operations, conflicts and issues.
- Acts for the Deputy Chief of Staff in administrative matters, including supervision of all administrative functions within the office of the Deputy Chief of Staff.
- Makes proposals based on research, analysis and observation to modify or change policies and processes, as well as initiate suggestions for new policies designed to enhance the efficiency of Medical Center operations.
- Coordinates the activities of clinical services with assessing and measuring productivity on a quarterly basis, including performing needs assessments for the hiring of additional providers (permanent staff, contract or fee).
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Deputy Chief of Staff, including those of a sensitive or confidential nature.
- Develops comprehensive reports, studies business plans, and prepares presentations in support of the Deputy Chief of Staff.
- Incorporates administrative matters between patient care and administrative services to ensure understanding and compliance with policies and procedural interpretations as established by VACO and top management.
- Participates in the overall planning for the Medical Center's operation. This includes budget planning, staff requirements, space assignments, equipment, and projects for specialized medical problems, and the incumbent is charged with the responsibility for coordinating and reconciling needs of administrative and clinical services.
- Leads and/or actively participates in and manages a variety of special projects requested by top management, some which may have organizational or network impact and may range from Strategic Analytics for Improvement and Learning (SAIL), patient and family- centered care/experience, to continuous process improvement.
- Functions on behalf of the Deputy Chief of Staff as well as the Executive Steering Committee's Clinical Council and formulates policies and develop or coordinates directive material implementing these policies.
- Advises and assists management on effective administration and management techniques for the professional services and assumes responsibility for day- today operation and administration.
- Coordinates multi-disciplinary projects involving more than one service, program, or operational area, and makes recommendations for improvements to reduce costs and increase efficiency and effectiveness without compromising customer service.
- Coordinates, with clinical service chiefs and the office of Quality Safety Value on accreditation and survey matters and reports, such as the Joint Commission, IG, NRC, and CAP.- Establishes, revises, and reviews policies, procedures, objectives, and organizational design to eliminate work problems or barriers.
- Works in close relationship with the Director, Associate Director, Assistant Director, Chief of Staff, Deputy Chief of Staff and Associate Director for Patient Care Services to assure all programs contribute maximally to the basic mission of the System.
- Provides service chiefs, program managers, supervisors and staff with direction and advice regarding VHSO policies, procedures, and guidelines.
- Manages and/or prepares responses to organization correspondence. Reviews and edits outgoing correspondence by clinical services prior to the signature of the Deputy Chief of Staff and/or Medical Center Director.
- Collaborates with discipline specific leaders to ensure professional collaboration that supports appropriate professional practice standards.
- Resolves problems for professional services regarding eligibility for appointments, American Board requirements, etc., prior to referral to Human Resources & Workforce Development Service or to VA Central Office.
- Communicates directly, and on behalf of the Deputy Chief of Staff, with service chiefs, program managers, executives, external review boards, Veteran and political organizations, and others on matters related to Deputy Chief of Staff's programmatic initiatives.
- Represents the managed functions and/or the Office of the Deputy Chief of Staff (either directly or in conjunction with the Deputy Chief of Staff) at conferences, meetings and briefings with a variety of VHSO staff, Veteran Support Organizations, local and political representatives, external review boards, and more.
Work Schedule: Monday - Friday, 8:00am to 4:30pm; subject to change based on the needs of the agency
Compressed/Flexible: Not Available
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Health System Specialist/PD031670
Relocation/Recruitment Incentives: Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
To apply for this position, you must provide a complete Application Package which includes:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 08/16/2021 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/11184653.
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/608890600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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