A.  TECHNICAL OVERSIGHT                                                

Provides technical guidance and administrative oversight over professional, technical, skilled and unskilled employees utilizing direct and/or indirect supervision of subordinate supervisors and employees.  

Ensures adequate staffing, effective training and appropriate supervision is maintained throughout and in compliance with established personnel administration in order to meet mission requirements.

Assigns work, defines priorities, selects and recommends applicants for hire, evaluates performance, recommends pay adjustments/awards, provides or recommends training, approves and/or disapproves leave requests, initiates corrective actions, and recommends formal corrective/disciplinary actions as warranted.

Analyzes manpower problems including making recommendations for reduction or increasing staff levels based on studies.

Creates, shapes, and maintains a positive work environment through policy, communication, training, education, enforcement and assessment.

Assumes the duties of the manager within the department in his or her absence.

Serves as an approving official for Government Purchase Card (GPC) transactions.

Serves as Department representative for the liaisons with professional associations, private organization, command interest groups (ombudsman, advisory boards) and provides information regarding the department and expertise as appropriate.

Assists managers in the development and completion of business plans, financial reports, presentations, correspondences, grants and data calls.

Ensures compliance with all regulatory guidance for the use of appropriated and non-appropriated funds.

Ensures compliance with maintenance, security and safety of records, reports, files and information relating to MWR and CYP and ensures applicable assets and interests are protected.

B.  ADMINISTRATION                                                                   

Assists the MWR Director in the management, control, development, coordination and execution of assigned programs.

Serves as the principal advisor and authority on matters impacting MWR programs.

Provides advice, guidance and recommendation to the MWR Director.

Works with managers and the MWR Director on site unique policies pertaining to operations of MWR activities.

Ensures the overall achievement of the most equitable, fair, cost efficient and effective approaches to operating the various activities and programs.

Integrates plans into non-appropriated fund annual budgets.

Plans and submits division financial (appropriated and non-appropriated funds) budgets to the MWR Director for approval and operates within those parameters, unless otherwise directed.

Responds personally to complex and delicate problems having implications on overall policies and procedures.

Formulates and monitors application of policies for administration and management of MWR facilities and services.

Plans, organizes and develops department internal control systems for cash and merchandise and ensures they are in effect.

Assists managers in planning and forecasting operational requirements in addition to performance of all program delivery.

Documents deficiencies and operational problems and initiates corrective action and management strategies.

Reviews and analyzes programs continuously, conducts activity visits to ensure activities maintain equitable and consistently high standards of performance and customer service in the management and operation of their programs.

Aggressively works towards the achievement of meeting program standards and achieving accreditation status.

Identifies, on a continual basis, areas for potential improvements or more efficient services and establishes objectives toward that end.

Works with the MWR Director to prepare long range plans to ensure supplies, equipment, funds and facilities are available to efficiently operate programs.

Provides advice to the MWR Director on future requirements for additional equipment and facilities.

Executes studies to evaluate the adequacy of current equipment, facilities and services.

Assists in the development of standards and specifications for new or renovation type construction projects.

Serves as the Contracting Officer’s Representative in overseeing of minor and major construction, renovation and alteration projects to ensure completion in compliance with contracts or project milestones, when needed.

Ensures compliance with comprehensive fire, safety, sanitation, security, environmental and occupational health programs.

Keeps the MWR Director fully informed of overall accomplishments, deficiencies and the status of on-going programs and special projects assigned.

Analyzes budget execution to ensure maximum benefit is received from financial resources without sacrificing efficiency or violating established resource management system procedures.

Analyzes financial data, reviews budgets, and submits reports and recommendations.

Ensures all staff adheres to authorized methods of acquisition.

Assumes the duties of the MWR Director in his or her absence.

Conditions of employment

• Must provide proof of U.S. Citizenship or U.S. National
• May be required to complete a financial disclosure report to verify that no conflict, or an appearance of conflict, exists between your financial interest and this position
• A valid State driver's license is required to operate motor vehicles
• Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer
• May be required to pass pre-employment examination

Qualifications

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.  All non-government positions identified on your resume must include complete address and to and from dates.  Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.

Qualifying experience must have been equivalent to the next lower level in the normal line of progression.

Specialized experience must demonstrate the following:

Extensive knowledge of MWR mission, vision, functions.

Ability to develop a thorough understanding of the MWR Director’s philosophies, priorities, preferences, and objectives in order to conduct in-depth, comprehensive analysis relating to actions, projects, and programs; provide recommendations; and make decisions from an overall executive standpoint.

Knowledge of the goals, principles and techniques of recreation program delivery.

Knowledge and skill in applying analytical and evaluative methods and techniques.

Ability to plan, conduct and document a variety of comprehensive studies and reports.

Knowledge of MWR organizational structure and relationships, in order to support numerous management programs, and to integrate, fully coordinate, balance, and monitor a wide variety of complex projects, actions, and initiatives for the MWR Director.

Ability to assess, coordinate, evaluate, and integrate the work of others into products that effectively reflect the MWR Director’s position on a wide variety of management and mission-related issues.

Knowledge of effective group relationships and interpersonal skills.  

Ability to deal with a variety of people in structured and unstructured situations.

Ability to define, develop, discuss, and coordinate difficult problems, tactfully and with much flexibility.

Skill in written and oral communication to provide information papers, documentation of analysis, reports, and correspondence, and to participate in briefings, conferences, and operational meetings.

As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.

ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.

Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your experience is subject to evaluation and verification against the information in your resume.  The numeric rating you receive is a self-assessment only and is based on your responses to the questionnaire.  Do not overstate or understate your level of experience and capability.  If a determination is made that you rated yourself higher than is supported by your resume, or if your resume lacks sufficient information, you will be rated accordingly or may be considered ineligible.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skill, and ability, related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of knowledge, skills, and abilities will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.