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Administrative Support Assistant

Department of the Interior
Bureau of Land Management
This job announcement has closed

Summary

Explore a new career with the BLM - where our people are our greatest natural resource.

Positions are located in the following locations:
Information about Kanab and the surrounding area can be found here.
Information about Fillmore and the surrounding area can be found here.
Information about Monticello and the surrounding area can be found here.

We expect to fill three vacancies at this time; however, additional positions may be filled from this announcement if they become available.

Overview

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Hiring complete
Posted 06/13/21
Location
Work site options
Telework eligible
Yes—as determined by the agency policy.
Relocation expenses reimbursed
No
Salary
$39,311 - $51,103 per year
Pay scale & grade
GS 6
Promotion potential
None
Pay scale and grade determines the salary of the job.
Work schedule
Full-time
Travel Required
Occasional travel - You may be expected to travel for this position.
Appointment type
Permanent
Occupations and job series
Supervisory status
No
Federal service type
This job is in the Competitive Service
Drug test
No
Security clearance
Not Required
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Jobs require a background check and some require a security clearance. The type depends on the job.
Background check type
Announcement number
UTMP-21-11141227-SN
Control number
604608700

Duties

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  • Greet visitors and provide basic guidance on programs and direct visitors and/or questions to the appropriate staff member when necessary.
  • Serve as clerical point of contact on specific resource program(s) such as grazing, administration, environmental planning, cultural resources.
  • Prepare travel documents (authorizations and vouchers) in the automated travel system. Assists travelers with travel arrangements and assist in resolving recurring travel issues.
  • Answers incoming telephone calls, determines the identity and nature of calls, answers caller's questions or directs the caller to the appropriate staff member.
  • Issues Christmas tree, wood, mineral, recreation as well as other permits. Sells maps and brochures. Maintains files of permits issued/sold.
  • Serve as collections officer. Process monies received through the mail and over-the-counter through the Bureau's Collections and Billings System.
  • Purchase office and miscellaneous supplies using simplified acquisition procedures.
  • Serves as back-up timekeeper/payroll, assists staff with time and attendance records in the automated payroll system.
  • Process daily incoming and out-going mail, receives, date stamps and distributes hardcopy mail.
  • Prepare, edit, and finalize correspondence for office supervisors and managers. Performs various clerical support functions such as photocopying, filing, typing forms, etc.
  • Provide one-on-one training on limited administrative procedures and practices.
  • Inventories and monitors office supplies and supplies for office copiers.
  • Perform administrative tasks using word processing, spreadsheets, data base management, and graphics software.
  • Maintain the central filing system (official records, directives, BLM Manuals and Technical References).

Requirements

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Conditions of employment

  • U.S. Citizenship is required.
  • Be sure to read the "How to Apply" and "Required Documents" Sections.
  • You cannot hold an active real estate license: nor can you have an interest or hold stocks in firms with interest in Federal Lands.
  • Direct Deposit Required.
  • Appointment will be subject to a favorably adjudicated background/suitability investigation/determination.
  • Your resume must contain enough information to show that you meet the qualification requirements as defined in the announcement. In addition, your responses to the questions must adequately reflect in your resume.
  • This position may require you to wear an officially-approved uniform while in a duty status.
  • May require a one year probationary period.

Qualifications

In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements - please be sure to include this information in your resume. No assumptions will be made about your experience.

You must possess one (1) full year of specialized experience at or equivalent to the GS-05 level that is equivalent in difficulty and complexity as indicated by the following examples: clerical duties such as establishing and maintaining office files and records; opening, logging, and determining the distribution of mail; entering, retrieving, and correcting data in an automated data management systems (data entry/coding); reviewing documents to ensure compliance and accuracy; performing cashier duties such as receiving monies due, issuing change and receipts, and generating bills; and utilizing computer software and office machines to complete daily tasks.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must meet all qualification requirements within 30 days of the closing date of the announcement.

Federal employees in the competitive service are also subject to the Time-In-Grade requirement in accordance with 5 CFR 300.604. If you are a current Federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must have completed a minimum of 52 weeks at the next lower grade level.

Physical Demands: Work is typically sedentary. Some work may require periods of walking, standing, bending, or driving a motor vehicle. The incumbent may frequently lift relatively light boxes, materials, and supplies and/or carry file folders, copied materials, books, and other similar materials

Work Environment: Work is typically located in an adequately lighted, heated, and ventilated office environment. The work environment may involve everyday risks or discomforts that require normal safety precautions typical of such places as offices, mail distribution centers, meetings and training rooms, libraries or motor vehicles.

Additional information

DOI uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit E-Verify.

Career Transition Assistance Plan (CTAP)/lnteragency Career Transition Assistance Program (ICTAP): These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well qualified for the position with a score of 90 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: CTAP or ICTAP

Males born after 12/31/59 must be registered for Selective Service

Travel and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.

BLM may use certain incentives, currently offered by the Federal government, to attract high quality applicants.

Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how your application materials reflect the qualification requirements of this position.

After the vacancy announcement closes, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online questionnaire will be used to measure the degree to which your background matches the requirements for this position. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. The best qualified candidates will be identified for referral to the hiring manager and may be contacted for an interview.

Your answers to the online questionnaire will be used to evaluate your competencies in the following areas:

  • Accountability
  • Applies Technology to Tasks
  • Arithmetic/Mathematical Reasoning
  • Attention to Detail
  • Customer Service
  • Flexibility
  • Integrity/Honesty
  • Interpersonal Skills
  • Learning
  • Self-Management
  • Stress Tolerance
  • Teamwork
  • Writing
Judgement
Reading
Reasoning

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

In the evaluation process, due weight will be given to job related experience, education, training, incentive awards and performance appraisals. Applicants must have a performance rating of at least the equivalent of fully successful to be eligible for promotion or placement. Applicants may provide a copy of a performance appraisal of record dated within the last 18 months. If the applicant is unable to provide a performance appraisal of record dated within the last 18 months, the applicant may provide a written explanation as to why.

Bureau of Land Management

The BLM manages 245 million surface acres. This land, known as the National System of Public Lands, is primarily located in 12 Western States, including Alaska. We are a small bureau with a big and complex job, determining the best combination of uses for public lands based on good science and input from the public both in local communities and across the country. The BLM's multiple-use mission is to sustain the health, diversity, and productivity of the public lands for the use and enjoyment of present and future generations.

Agency contact information

Sheramie Nelsen
Phone
(801) 539-4188
Email
smnelsen@blm.gov
Address
BLM Utah State Office
BLM Utah State Office, UT-953
400 West 200 South
Suite 500
Salt Lake City, UT 84101
US

Visit our careers page

Learn more about what it's like to work at Bureau of Land Management, what the agency does, and about the types of careers this agency offers.

https://www.blm.gov/

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