This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/601696600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.
This National Guard position is for a SUPPORT SERVICES SPECIALIST with the CEIG, Position Description Number T5901800 and is part of the MA ANG 102nd IW, National Guard.
A Bargaining Unit position. The unit point of contact and contact phone for this position is: Lt Col Amalia McCaffrey; amalia.mccaffrey.3@us.af.mil
05/21/2021 to 06/21/2021
$59,498 - $77,346 per year
GS 9
1 vacancy in the following location:
Yes—as determined by the agency policy.
Not required
No
Permanent
Full-time
Excepted
None
No
No
MA-11120004-T5-21-102-21
601696600
1.Plans, directs, and coordinates the unit administrative functions. Directs forms management, documentation management, and publication management. Implements procedures for manual and electronic creation, control, coordination, dissemination, and disposal of administrative communications. Establishes and maintains offices of records. Creates manual and automated file plans. Applies file cutoff procedures and disposes of and retrieves records. Operates and manages AF Records Information Management System (AFRIMS). Operates and manages a records staging area for inactive records storage. Serves as the Records Custodian POCs and acts as a consultant to all other functional and documentation managers on how filing systems are maintained and the organizations requirements for retention or disposal of the records. Conducts staff assistance visits, reviews, and evaluates inspection findings, irregularities and deficiencies. Establishes internal processing procedures for receipt, suspense and redistribution of incoming communications plus monitors outgoing correspondence and reports. Receives, routes, controls, and distributes incoming and outgoing classified and unclassified mail and materials to include electronic messages; maintains and provides reference services from centralized files containing operational and policy material. Performs inspections and surveys of all offices of record, and insures compliance with the Air Force Documentation Program. Complies with Privacy Act, Controlled Unclassified Information and Freedom of Information Act procedures and provides assistance to ensure others comply. Manages unit PA, FOIA, and records management program and training. Operates Base Information Transfer System and Official Mail Center using manual and automated systems.
2. Manages forms development, design, control, storage and dissemination. Provides guidance and issues supplemental policies, plans, and procedures to ensure forms meet prescribed style, and format, in accordance with appropriate Air Force Instruction (AFI), United States Code and Public Law. Annually reviews all local forms to ascertain those no longer required or replaced by higher authority forms. Ensures that publications are issued in the appropriate publications media and proper formats prescribed in governing directives, and that supplements are issued if required. Ensures that local publications do not duplicate or conflict with higher authority issuances. Reviews drafts of publications for essentiality. Edits, numbers, and prepares local publications for reproduction. Prepares indexes of publications issued.
3. Maintains unit attendance records and the notification and counseling of military members concerning requirements and the consequences of failure to satisfactorily participate. Monitors unsatisfactory participation and notifies members of summary court martial. Manages unit workday program. Responsible for processing amendments and revocations to orders; along with, updating Air Force Reserve Orders Writing System. Initiates workday reports and manages orders publications procedures. This includes preparing, tracking, publishing, and distributing civilian and military travel orders, annual training orders, special training orders, and other orders to include special authorizations. Reconciles orders publication with the workday accounting program. Maintains orders files for all unit personnel. Advises the Unit Resource Advisor on the status of workday account balances.
4. Manages the unit's database and locator information of each unit member's home of record and phone numbers to ensure members are contacted quickly and effectively, when needed. Manages various unit programs such as, the Self-Inspection Program; Information Assurance Awareness Program to include its training as required; and the Government Travel Card program to include Computer Based Training.
5. Assists in planning, preparing, arranging and conducting official functions. Coordinates with Protocol and assists with Distinguished Visitor (DV) support and events: manages recognition/special ceremonies, schedules event locations, coordinates mementos, and manages guest list
6. Responsible for Unit Security Program. Set up and maintain the Unit Security Program. Monitor and use the Defense Information System for Security (DISS). Ensure timely submission of individual security clearance. Process outgoing and incoming visit requests, as well as brief members on foreign travel. Comply with all applicable directives from higher headquarters regarding the unit security program.
Performs other duties as assigned.
This job does not have an education qualification requirement.
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
You will be evaluated for this job based on how well you meet the qualifications above.
Please follow all instructions carefully. Errors or omissions may affect your eligibility. Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.
Resume with dates of experience (to include Months and Years of employment) and at least 5 bullets of work experience for the duties you performed. *REMINDER - ADD IN ANY TRADITIONAL GUARDSMEN EXPERIENCE*
OF 306 - *Please follow link to obtain OF 306: https://www.opm.gov/forms/pdf_fill/of0306.pdf (Important: OF 306 MUST BE signed and dated within 1 year of the closing date of this announcement or you will be found ineligible)
Reference Worksheet (MUST use this form) - *Please follow link to obtain Reference Worksheet: http://www.massnationalguard.org/assets/pre-employment-reference-check.pdf (Important: The attached Reference Worksheet MUST be used, and you MUST list 3 references)
Unofficial Transcripts, if used to qualify (An official transcript may be required before being hired.)
DD Form 214's are required for Veterans Preference Verification. (If applicable)
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11120004
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/601696600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.
The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your states and your community!