The Senior Level Executive Librarian leads and manages the National Gallery of Art’s Library Division (PL), exercising responsibility for library collection development, maintenance, user access, budget, personnel management, policy administration, and overall operational effectiveness. Serves as leader in formulating and realizing the Library’s strategic goals, including comprehensive digitization. The Executive Librarian reports to the Collections, Exhibitions and Programs Officer (P).
Summary
The Senior Level Executive Librarian leads and manages the National Gallery of Art’s Library Division (PL), exercising responsibility for library collection development, maintenance, user access, budget, personnel management, policy administration, and overall operational effectiveness. Serves as leader in formulating and realizing the Library’s strategic goals, including comprehensive digitization. The Executive Librarian reports to the Collections, Exhibitions and Programs Officer (P).
As the Executive Librarian, you will be responsible for the following:
Planning and Program Evaluation. Is responsible for formulating and implementing the division’s short and long-range strategic plans. Consults with the Collections, Exhibitions and Programs Officer collaborates with senior library managers and other staff to frame appropriate plans for library operations, and to ensure efficient and timely implementation of programs. Assures that ambitious goals and appropriate policies, guidelines, and procedures are set in place to accomplish program
Collection Development, Management, and Access. Incumbent is responsible for directing the acquisition, cataloguing, organization, and preservation of the Library’s collections on the history of art and related fields and is responsible for articulating the Library’s acquisitions, cataloging, security, and preservation policies and practices in support of research on art history and related fields.
Development Initiatives. Plans and manages the Library’s fundraising initiatives, including corporate, foundation, and individual prospect identification, cultivation, and solicitation. Seeks grant funds for special projects as required.
Technology Initiatives. Initiates and develops digital strategies to further the DL mission and to improve library services for the user community.
Financial Management. The incumbent makes annual recommendations to the Collections, Exhibitions and Programs Officer and Treasurer on the federal and private operating budgets for the division and on the allocation of space, time, staff, and equipment.
Personnel Management. Incumbent ensures the proper management of the PL staff, which is comprised of thirty-nine employees, including three managers overseeing Administration and Technical Services, Reader Services, and Library Image Collections, respectively, and their staffs of librarians, cataloguers, technicians, museum specialists, information technology specialists, administrative and clerical assistants, student aides, and volunteers.
Communications, Customer Service, Collegiality, and Public Contact. Represents the Library and its resources to a variety of constituencies, both internal and external.
Only U.S. citizens may apply for employment consideration.
This employer participates in the e-Verify program.
Males must abide by Selective Service registration requirements
See "Other Information" section regarding Selective Service requirements.
All required documents must be submitted by 11:59PM EST on closing date.
Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.
Qualifications
All applicants must have 1 year of experience. Experience is directly related to the duties and responsibilities of this position, referenced in the technical qualifications, that equipped the candidate with the scope and level of knowledge, skills, and abilities to successfully perform the work. This level of responsibility is typically found at the GS-15 or equivalent level in the Federal Government. Eligibility will be based upon a clear showing that the applicant has had professional training and experience of the scope, level and quality sufficient to carry out the responsibilities of the position effectively. You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.
MANDATORY TECHNICAL QUALIFICATIONS (MTQs): Address each of the following MTQ's separately. MTQ Statements must provide specific examples that address relevant experience, accomplishments and evidence that you possess demonstrated superior technical and senior professional qualifications. Please note that the MTQs must be addressed individually and in narrative form. (Please see 'Required Documentation' section for more information)
(Maximum of 2 pages per MTQ):
Knowledge of planning and program evaluation.
Knowledge of collection development, management and access for an art research library.
Knowledge of the development for strategic initiatives for a library for a major art research organization.
Knowledge of technological initiatives for an organization’s library.
Knowledge of financial management.
Knowledge of personnel management.
Knowledge of communications, customer service, collegiality, and public contact.
Note: Your experience must be detailed in your resume and MTQ responses to receive full credit.
Mandatory Technical Qualification Statements - MSWord or PDF document. The Qualification Statement must be formatted using size 12 font, with 1-inch margins and should not exceed two (2) pages for each mandatory qualifications statement. Do not use/list a Social Security Number on this document. When uploading to your USAJOBS account, select “Qualification Statement” as the document type.
Education
Additional information
The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
• Some positions may require completion of a probationary period of up to 1 (one) year.
• AN EXTERNAL SELECTED CANDIDATE MUST BE FINGERPRINTED AND RECEIVE A BACKGROUND INVESTIGATION, RESULTING IN A SATISFACTORY SUITABILITY DETERMINATION BEFORE BEING HIRED FOR THIS POSITION.
• All males born after December 31, 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal Government.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Applications will be evaluated against the resume and mandatory qualifications requirements. The candidate's total background, including experience, education, awards, self-development and training will be reviewed in determining the degree to which he/she possesses each of the qualification requirements. You will not be considered for this position if you fail to submit qualification statements specifically addressing each mandatory technical qualifications requirement. Please do not say "see resume." Failure to meet any one of the mandatory qualifications requirements will eliminate a candidate from further consideration. A preliminary review will be made by NGA Human Resources. Candidates will be evaluated for this position by a screening panel composed of a diverse mix of senior level executives and/or equivalent selected for organizational and/or functional backgrounds relevant to this position. The panel discusses each application and reaches consensus as to the Best Qualified, Well Qualified, Qualified or Not Qualified candidates. Only the individuals in the Best Qualified category will be referred to the hiring official for interview.
If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Please carefully review the following list to determine what documentation you need to submit.
Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.
ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.
Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
It is important that your resume is complete and thorough. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.
Mandatory Technical Qualification Statements - MSWord or PDF document. The Qualification Statement must be formatted using size 12 font, with 1-inch margins and should not exceed two (2) pages for each mandatory qualifications statement. Do not use/list a Social Security Number on this document. When uploading to your USAJOBS account, select “Qualification Statement” as the document type.
If specific educational requirements are indicated for this vacancy or you desire to submit transcripts :Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.
Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action).
To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
Full position title;
appointment type;
occupational series;
pay plan, grade, and step;
tenure code; and
service computation date (SCD).
Applicants claiming CTAP/ICTAP Eligibility (Displaced Federal employees) must also submit:
Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position you will be separated from. OR
Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50. OR
Disability Annuity Termination: Notification from OPM of disability annuity termination AND Notification of Separation OR SeparationSF-50. OR
Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456.: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.
Applicants claiming VETERANS PREFERENCE must also submit:
A copy of your DD-214, member copy 4; OR
Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days; OR
Veterans claiming 10 Point Preference, must also submit: SF-15 AND ALL documents indicated on the form as proof of type of preference.
Please do not submit any additional information not requested above. Extraneous materials WILL NOT be considered.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this position, you must submit your complete application, including all required supporting documentation (see "Required Documentation" section) no later than 11:59pm U.S. Eastern Time on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish! Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish and submit your application before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference.
Steps to submit a complete application:
You must have an active USAJOBS account and be logged in.
You must have a completed resume associated with your USAJOBS account.
Once you are logged in and all of your application materials are ready, click on the 'Apply Online' button to get started.
You will be given the option to include your resume, documents, and demographic information from your USAJOBS profile. You will then be transferred to the National Gallery of Art's application tracking system. If you select documents from your USAJOBS account, you MUST complete the download process in a later step or your USAJOBS documentation WILL NOT be transferred! See Step 6.
You must respond to all applicant assessment questions, carefully following all instructions provided.
You will then be asked to upload additional supporting documentation. If you selected documents from USAJOBS prior to being transferred to our application system (Step 4), you will need to click the "USAJOBS" link to complete the transfer process. These documents ARE NOT automatically transferred! It is ultimately your responsibility to make sure that all required documents are either faxed, uploaded, or transferred from USAJOBS successfully. If you are unsure whether your documents went through, please contact the Agency Contact listed on the announcement BEFORE the vacancy closes.
IMPORTANT: In the final step of the application process you will be shown a copy of your resume and all the information you entered during the application process. You must click the 'Finish' button at the bottom of this final page and receive confirmation that your application has been received.If you do not click 'Finish', your application will not be received!
If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your evaluation rating may be adjusted accordingly.
Steps to modify or withdraw your application:
Return to USAJOBS and log in to your account.
In the "My Account" screen, click "Application Status" in the left-hand column.
You will see a table list of all the jobs you've applied to, click on the title of the application you want to modify.
If the announcement is still open the button which normally says "Apply Online" will instead say "Edit Application", click that button. (If you wish to withdraw your application from consideration after the closing date, contact the HR Specialist listed on the announcement.)
You will be directed back to NGA's application tracking system where you can make changes, or you can click "Withdraw Application" to remove your application from being considered.
NEED HELP?
If you experience any difficulties with the application process (anything after you have clicked the 'Apply Online' button), please contact the Agency Contact listed on this announcement during normal business hours. If you are receiving any kind of error message, please be ready to provide a screenshot or at a minimum, the error message text and number.
If you are having trouble with USAJOBS (searching for jobs, account password/profile issues, or Resume Builder help, please visit the USAJOBS Resource Center or e-mail USAJOBS3.0@opm.gov. Regretfully, NGA cannot resolve issues with your USAJOBS account. We regret that we are unable to support any issue with USAJOBS, as this service is maintained by the Office of Personnel Management exclusively.
If you are experiencing a significant hardship which hinders your ability to apply online please contact the Agency Contact listed on this announcement during normal business hours to discuss your situation. Resumes and/or supporting documentation alone will not be considered without the inclusion of a hard copy application packet. The complete package is due no later than 5:30 PM Eastern Daylight Saving Time on the closing date of this announcement.
National Gallery of Art
4th and Constitution Avenue NW,
Washington, District of Columbia 20565
United States
Next steps
After each step in the recruitment process, your status will be updated in our application tracking system. Once this happens, if you have elected to receive e-mail updates, you will be notified through your USAJOBS registered e-mail address. If you have not elected e-mail updates, you can review your current application status in USAJOBS at any time. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible.
In addition to changing your status online, we will send you e-mail notifications at each major step in the process, to include: application received, eligible or not eligible, referred or not referred, selected or not selected.
We expect to make a selection within 30 to 90 days of the closing date of this announcement.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Please carefully review the following list to determine what documentation you need to submit.
Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.
ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.
Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
It is important that your resume is complete and thorough. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.
Mandatory Technical Qualification Statements - MSWord or PDF document. The Qualification Statement must be formatted using size 12 font, with 1-inch margins and should not exceed two (2) pages for each mandatory qualifications statement. Do not use/list a Social Security Number on this document. When uploading to your USAJOBS account, select “Qualification Statement” as the document type.
If specific educational requirements are indicated for this vacancy or you desire to submit transcripts :Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.
Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action).
To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
Full position title;
appointment type;
occupational series;
pay plan, grade, and step;
tenure code; and
service computation date (SCD).
Applicants claiming CTAP/ICTAP Eligibility (Displaced Federal employees) must also submit:
Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position you will be separated from. OR
Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50. OR
Disability Annuity Termination: Notification from OPM of disability annuity termination AND Notification of Separation OR SeparationSF-50. OR
Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456.: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.
Applicants claiming VETERANS PREFERENCE must also submit:
A copy of your DD-214, member copy 4; OR
Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days; OR
Veterans claiming 10 Point Preference, must also submit: SF-15 AND ALL documents indicated on the form as proof of type of preference.
Please do not submit any additional information not requested above. Extraneous materials WILL NOT be considered.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this position, you must submit your complete application, including all required supporting documentation (see "Required Documentation" section) no later than 11:59pm U.S. Eastern Time on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish! Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish and submit your application before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference.
Steps to submit a complete application:
You must have an active USAJOBS account and be logged in.
You must have a completed resume associated with your USAJOBS account.
Once you are logged in and all of your application materials are ready, click on the 'Apply Online' button to get started.
You will be given the option to include your resume, documents, and demographic information from your USAJOBS profile. You will then be transferred to the National Gallery of Art's application tracking system. If you select documents from your USAJOBS account, you MUST complete the download process in a later step or your USAJOBS documentation WILL NOT be transferred! See Step 6.
You must respond to all applicant assessment questions, carefully following all instructions provided.
You will then be asked to upload additional supporting documentation. If you selected documents from USAJOBS prior to being transferred to our application system (Step 4), you will need to click the "USAJOBS" link to complete the transfer process. These documents ARE NOT automatically transferred! It is ultimately your responsibility to make sure that all required documents are either faxed, uploaded, or transferred from USAJOBS successfully. If you are unsure whether your documents went through, please contact the Agency Contact listed on the announcement BEFORE the vacancy closes.
IMPORTANT: In the final step of the application process you will be shown a copy of your resume and all the information you entered during the application process. You must click the 'Finish' button at the bottom of this final page and receive confirmation that your application has been received.If you do not click 'Finish', your application will not be received!
If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your evaluation rating may be adjusted accordingly.
Steps to modify or withdraw your application:
Return to USAJOBS and log in to your account.
In the "My Account" screen, click "Application Status" in the left-hand column.
You will see a table list of all the jobs you've applied to, click on the title of the application you want to modify.
If the announcement is still open the button which normally says "Apply Online" will instead say "Edit Application", click that button. (If you wish to withdraw your application from consideration after the closing date, contact the HR Specialist listed on the announcement.)
You will be directed back to NGA's application tracking system where you can make changes, or you can click "Withdraw Application" to remove your application from being considered.
NEED HELP?
If you experience any difficulties with the application process (anything after you have clicked the 'Apply Online' button), please contact the Agency Contact listed on this announcement during normal business hours. If you are receiving any kind of error message, please be ready to provide a screenshot or at a minimum, the error message text and number.
If you are having trouble with USAJOBS (searching for jobs, account password/profile issues, or Resume Builder help, please visit the USAJOBS Resource Center or e-mail USAJOBS3.0@opm.gov. Regretfully, NGA cannot resolve issues with your USAJOBS account. We regret that we are unable to support any issue with USAJOBS, as this service is maintained by the Office of Personnel Management exclusively.
If you are experiencing a significant hardship which hinders your ability to apply online please contact the Agency Contact listed on this announcement during normal business hours to discuss your situation. Resumes and/or supporting documentation alone will not be considered without the inclusion of a hard copy application packet. The complete package is due no later than 5:30 PM Eastern Daylight Saving Time on the closing date of this announcement.
National Gallery of Art
4th and Constitution Avenue NW,
Washington, District of Columbia 20565
United States
Next steps
After each step in the recruitment process, your status will be updated in our application tracking system. Once this happens, if you have elected to receive e-mail updates, you will be notified through your USAJOBS registered e-mail address. If you have not elected e-mail updates, you can review your current application status in USAJOBS at any time. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible.
In addition to changing your status online, we will send you e-mail notifications at each major step in the process, to include: application received, eligible or not eligible, referred or not referred, selected or not selected.
We expect to make a selection within 30 to 90 days of the closing date of this announcement.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
