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Duties

Summary

The purpose of the position is to serve as a Protocol Officer and Special Events Planner for events that directly involve the DCSA Director and/or Deputy Director. In this capacity, the incumbent serves as a member of the DCSA Headquarters staff, reporting to the Director's Executive Secretary.
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Responsibilities
As a Program Analyst (Protocol and Special Events Planner) you will be responsible for the following duties:
- Serve as the Protocol Officer and Special Events Planner with responsibility for advising, planning, coordinating and executing events in support of the DCSA Director, Deputy Director, or designated senior representative.
- Responsible for the development and execution of all official events hosted by the Director, Deputy Director, or designated senior representative.
- Responsible for preparing and reviewing detailed plans for all official functions; preparing and organizing read-ahead materials (such as briefing books), and presenting briefs to senior leadership; developing or reviewing itineraries, event agendas, scripts, and proposed remarks for the DCSA Director or Deputy Director; developing and managing guest lists; designing and managing invitations, event programs, and other print-related materials; and collaborating with internal/external stakeholders as needed.
- Responsible for managing and accounting for expenditures related to Official Representation Funds and applying basic resource, purchasing, and funds management principles, in accordance with established laws, regulations, and policy.
- Serve as a subject matter expert in selection of vendors and initial contract negotiations for events requiring external assistance.
- This position will require occasional travel to other DCSA locations to execute and oversee locally-held (within the greater National Capital Area) events hosted by the Director, Deputy Director, or designated senior representative.
- The position may require travel to other DCSA locations when necessary to provide on-site protocol support for events hosted by the Director, Deputy Director, or designated senior representative.
Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

None
Job family (Series)

0343 Management And Program Analysis
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Requirements

Conditions of Employment
- Must be a US citizen
- Selective Service Requirement: Males born after 12-31-59 must be registered for Selective Service. For more information http://www.sss.gov
- Resume and supporting documents received by 11:59PM EST will be considered
- This is a Drug Testing designated position
- Position is a (DCIPS) position in the Excepted Service under U.S.C. 1601
- Work Schedule: Full Time
- Overtime: Occasionally
- Tour of Duty: Flexible
- PCS (Permanent Change of Station): Not Authorized
- Fair Labor Standards Act (FLSA): Exempt
- Financial Disclosure: Not Required
- Telework Eligibility: This position is telework eligible
- This position requires legal and personal qualifications to operate passenger-type motor vehicles.
Qualifications
The experience described in your resume will be evaluated and screened from the Office of Personnel Management's (OPMs) basic qualifications requirements. See Group Coverage Qualification Standard for Administrative and Management Positions at, https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards, for OPM qualification standards. Competencies and specialized experience needed to perform the duties of the position are described in the MAJOR DUTIES and QUALIFICATIONS sections of this announcement.

Applicant must have directly applicable experience that demonstrates the possession of the knowledge, skills, abilities and competencies necessary for immediate success in the position by 03/22/2021. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies/knowledge, skills and abilities necessary to successfully perform the duties of the position.

Specialized experience required for this position is:
- Working knowledge of the concepts, principles and practices of protocol, official ceremonies, traditions, customs and courtesies, and governing policies, pertinent laws, regulations, and precedents.
- Ability to exercise diplomacy, tact, and professionalism in all communications, both verbal and written, with senior government officials, colleagues, and counterparts.
- Working knowledge of regulations and procedures affecting Official Representation Funds (ORF) and government-funded purchases of official gifts and mementos, with commensurate skill in applying basic resource, purchasing, and funds management principles to official events.
- Expertise in the use of various office automation software tools, programs, and techniques to support office operations and produce a wide range of products.
- Ability to plan, organize, and direct the functions of a protocol office and provide supervision and guidance to event support personnel.
Specifically you will be evaluated on the following competencies:
- Program Management; Develops and monitors processes and organizes resources to achieve desired results.
- Accountability; Fosters and ensures an environment that administers all resources in a manner that instills public trust while accomplishing the mission. Monitors progress and evaluates outcomes to improve organizational efficiency and effectiveness. Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and ensures sound management processes and procedures are in place, ensuring that national interests are well served. Accepts responsibility for mistakes. Complies with established control systems and rules.
- Writing; Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.
- Interpersonal Skills; Develops and maintains effective working relationships, especially in difficult situations. Engages and inspires others. Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different audiences/ situations/cultures. Actively solicits feedback. Exemplifies professionalism, tact and empathy. Builds trust and commitment.
- Oral Communication; Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Education

Substitution of education may not be used in lieu of specialized experience for this grade level.
Additional information
DCSA, as a newly designated Defense Agency is undergoing a multi-year transformation that includes a significant expansion of predecessor agencies' authorities and responsibilities. Mission accretion and associated growth in personnel and resources requires deliberate coordination and planning across operations and support activities to achieve effective outcomes while simultaneously establishing and integrating new activities, initiatives and projects. The new organization will be comprised of nearly 13,000 government and contractor personnel operation throughout the United States and overseas supporting stakeholders across the federal government.

All current and former Federal employees must submit a copy of your latest SF50 (Notification of Personnel Action) showing your tenure, grade and step, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc. Failure to provide latest SF50 will result in you being rated ineligible for this position.

Work Environment: The work is mostly sedentary and is normally accomplished in an office environment; however, during surveys, assessments or other visits at contractor facilities, there may be some recurring bending, stooping, stretching, reaching, or similar activities required. Additionally, assessments and surveys in some facilities may be in manufacturing and assembly areas and, at times, outdoors. Special safety precautions should be taken equal to those of workers at the facilities, such as protective clothing, safety glasses, boots, and hard hats.

VETERANS PREFERENCE/CURRENT OR FORMER FEDERAL
In accordance with DoD Instruction 1400.25, Volume 2005, veterans preference is not required to be applied when considering candidates with prior Federal competitive or excepted service who have completed a probationary or trial period and have not been separated for cause. Therefore, veterans preference will not be applied to applicants with current federal service, or former federal civilian service meeting the above criteria.

Other Notes:
- Re-employed Annuitant: This position does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf
- Applicants selected from this announcement may be required to serve a two-year trial period.
- If selected, Federal employees currently serving in the competitive service must acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS excepted service positions.
- If selected, non-DCIPS candidates must acknowledge in writing that the position they have been selected for is in the excepted service and covered by DCIPS.
- Selection under this appointment authority does not confer civil service competitive status.
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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

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Background checks and security clearance

Security clearance

Sensitive Compartmented Information

Drug test required

Yes

Position sensitivity and risk

Special-Sensitive (SS)/High Risk

Trust determination process

National security
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Required Documents
The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc.).

Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

The following documents are REQUIRED
1. Your resume:
- If area of consideration is limited to the local commuting area, you must reside OR be currently employed within 50 miles of the advertised position's location(s). Please ensure your resume reflects your current home address and/or employer's address as this will be used to determine the area of consideration eligibility requirement when an SF50 is not applicable.
- Narrative responses in the assessment questionnaire do not replace content in your resume or vise a versa. Experience must be described in both places for qualification determinations.
- Your resume may be submitted in any format. It must include your name and contact information and support the specialized experience described in this announcement.
- For qualifications determinations your resume must contain the dates of employment (i.e., Month/Year to present).
- For additional information see: What to include in your resume.
2. Veteran's Documents
- If applying for Veteran's preference, please provide a copy of your DD214 showing character of service, SF-15 Form and VA letter showing final percentage, or certification of expected discharge or release from active duty.
3. SF50:
- If applicable, all current and former Federal employees must submit a copy of your latest SF50 (Notification of Personnel Action) showing your tenure, grade and step, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc. Failure to provide latest SF50 will result in you being rated ineligible for this position.
PLEASE REVIEW THE BELOW LINK FOR OTHER SUPPORTING DOCUMENTS needed for proof of eligibility:
https://www.dla.mil/Portals/104/Documents/Careers/downloads/DoDGenAppInfo%2012-1-2020.pdf?ver=ECNbdsHtGilTd3OENN4A0Q%3d%3d

If selected, additional documentation may be required prior to appointment.
If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
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How to Apply

To apply for this position, you must provide a complete Application Package as described in REQUIRED DOCUMENTS.

Click 'Apply Online' to create an account or log in to your existing USAJOBS account.

1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Applications must be received by the closing date of the announcement to receive consideration.

To review the status of an application through USAJOBS:

1. Log into your USAJOBS account
2. Click Application Status within your profile to expand your application
3. Locate the job announcement and click the more information link under the Status column for this position. You will be routed to Application Manager. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.

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Agency contact information

DCSA Servicing Team

Phone

614-692-2886

Email

DHRS-DDCSA@dla.mil

Address

Defense Counterintelligence and Security Agency
27130 Telegraph Road
Quantico, VA 22134
US

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Next steps

Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter.

The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.

*NOTE: If you submit a resume but no questionnaire, you cannot be considered for the position. If you submit a questionnaire but no resume, you cannot be considered for the position. Your application will be appropriately documented and you will be removed from further competition against this announcement.

REGARDING INTERVIEWS: Interviews may be required for this position. Accommodations may be made to conduct telephonic interviews to preclude travel hardships for applicants. Note: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.
The Defense Counterintelligence and Security Agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the point of contact for this job announcement. Your requests for reasonable accommodation will be addressed on a case-by-case basis.

This announcement may be used to fill additional vacancies.

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Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job applicants
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Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.
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Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/594364000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Program Analyst (Protocol and Special Events Planner)

Department of Defense

Defense Counterintelligence and Security Agency

Overview

Open & closing dates

Service

Pay scale & grade

Salary

Appointment type

Work schedule

Location

Relocation expenses reimbursed

Telework eligible

Duties

Summary

Responsibilities

Travel Required

Supervisory status

Promotion Potential

Job family (Series)

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