• Help

    Duties

    Summary

    This position is located in the Office of Inspector General (OIG), which has statutory oversight responsibility over the U.S. Department of State (Department) and the U.S. Agency for Global Media (USAGM). OIG responsibilities include conducting and reporting on inspections, investigations, audits, evaluations and reviews involving all overseas and domestic Department and USAGM organizations.

    Learn more about this agency

    Responsibilities

    Incumbent serves as the Associate Executive Director for Administrative Operations, a major division within the OIG Office of the Executive Director. The incumbent serves as the institutional memory/continuity factor relative to domestic and overseas administrative programs and issues. In this vein, the incumbent serves as the principal advisor to the Executive Director and Deputy Executive Director, and other senior OIG key management officials regarding such issues as financial support, management analysis, support, building and space requirements, acquisition of equipment and furnishings, contracting for services, transportation support, management of records and paperwork, office physical and personnel security. The incumbent analyzes and evaluates, on a quantitative and qualitative basis, the effectiveness of subordinate programs in meeting established goals and objectives. Additionally, the incumbent ensures that subordinate programs track with OIG short and long-range objectives.

    Communicates with colleagues, agency management and other contacts outside the agency to gather and analyze information pertinent to OIG processes and programs. The incumbent is the primary author of reports, action memoranda and other documents necessary to effect recommendations for changes in management projects, programs, policies and activities. Incumbent also oversees a variety of administrative support services to facilitate daily operations.   

    Develops policies for issuance by the Inspector General relative to management of organizations, distribution of functions and administration of management systems and procedures. Also develops policies relative to procurement, use and disposition of office equipment, space, furniture, supplies; property accountability (inventory), parking program, and records management.

    Directs the development of logical and physical system designs, transition plans, acquisition strategies and implementation plans for a system that meets the needs of OIG's policy on risk management so as to provide the services expected. 

    Provides direct supervision to Administrative Support Specialists, Administrative Support contractors, the Bureau Security Officer, and the Senior Procurement Specialist. As such, assigns and reviews work, approves leave, makes recommendations regarding awards, promotions and within grade increases, and completes performance appraisals. Makes workload determinations, prepares justifications, and develops recommendations for long-range planning, workforce planning, and budget submission. 

    Conducts management improvement studies. Analyzes management techniques, processes and styles for improving organizational effectiveness. Analyses OIG programs, functions and processes to determine whether the management systems in current use efficiently accomplish objectives sought, and whether they provide controls necessary for sound management. Various analytical techniques are used, many of a complex nature. Plans, directs and conducts analyses, program evaluations and special studies to improve OIG support operations; provides expert technical advice and guidance on all support services operations; provides recommendations on administrative programs, including such matters as adjustment of objectives and redefinition of policies and procedures, the desirability of changes in organizational structure and delegations of authority and the specific changes needed; advises on approaches appropriate to fulfill OIG administrative management needs and represents the OIG in departmental and interagency activities relative to administrative matters. 

    Manages a system of internal controls and property management to ensure that resources are safeguarded, obligations and costs incurred comply with applicable laws and regulations, and those revenues and expenditures pertaining to operations are promptly recorded and accounted for in accordance with applicable Department of State procedures. 

    Travel Required

    Occasional travel - Occasional travel may be required to domestic and overseas posts.

    Supervisory status

    Yes

    Promotion Potential

    15 - No known promotion potential.

  • Job family (Series)

    0341 Administrative Officer

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/579747900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.