We are seeking highly motivated professionals to join our team. If you want challenging work and a chance to make a big impact, come join us at the Office of Inspector General for the Department of Commerce! We improve the effectiveness of the Department's programs and operations. We also investigate waste, fraud, and abuse in the Department and those who do business with it.
Summary
We are seeking highly motivated professionals to join our team. If you want challenging work and a chance to make a big impact, come join us at the Office of Inspector General for the Department of Commerce! We improve the effectiveness of the Department's programs and operations. We also investigate waste, fraud, and abuse in the Department and those who do business with it.
All candidates who are:
Current or former federal employees qualifying as Status Candidates, Federal employees currently serving on a VRA, VEOA eligibles, CTAP/ICTAP eligibles, eligible for special hiring authorities (e.g., the Schedule A appointment for persons with disabilities, or covered by an Interchange Agreement), or VRA eligible (at the GS-11 level only) or Land Management employees eligible under Public Law 114-47.
The following are the duties of this position at the GS-13. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.
As an Administrative Management Specialist, you will:
Be responsible for Space Management, Physical Security, Health and Safety, and Building Emergency Response, Personal Property Management, Acquisition/Procurement, Travel and Transportation, Time and Attendance Program Administration, and Administrative Support duties.
The incumbent is recognized and fully relied upon by the CFO and Chief Administrative Officer to act as a liaison and handle the communication with persons or groups internal and external to the organization or office. The employee performs a variety of duties in support of the effective planning and management of administrative functions, resources, and services, and functions primarily as one of the central operations person and performs a wide variety of administrative management support. The incumbent works directly with and for the Chief Administrative Officer in the coordination of all administrative activities, which includes support activities, procurement and contracting to ensure an efficient and standardized approach to program and operational functions. Additionally, the incumbent provides expert management information, advice, and assistance to the CFO and CAO on any project assigned as well as represents and speaks for the CFO and CAO in both formal and informal circumstances.
Click "Print Preview" to review the entire announcement before applying.
Must be U.S. Citizens or U.S. Nationals.
The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.
Qualifications
You must meet the following requirements within 30 days of the closing date of this announcement.
Specialized experience: For the GS-13, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the Federal service. Specialized experience for this position includes:
Experience using travel regulations, policies, and procedures. Examples of this experience could include but is not limited to: 1) Advising travelers of the policies, regulations, and procedures regarding travel authorizations. 2) Preparing international change of duty station orders which includes obtaining passports/visas, shipping personal effects, and arranging storage. 3) Preparing travel, running reports from electronic travel system and preparing report on Undeliverable travel balances; AND
Experience in management services related to budget and operating procedures. Examples of this experience could include but is not limited to: 1) Assisting in assessing budget and internal control procedures to improve efficiencies and cost effectiveness; AND
Experience using Personal Property Management regulations, policies and procedures. Examples of this experience could include, but not limited to: 1) tracking accountable property, surplusing and retiring property; AND
Experience conducting or overseeing physical and online inventories; AND
Experience using Government Purchase Card regulations, policies and procedures. Examples of this experience could include but not limited to: 1) Conducting purchase card audits and preparing analysis to provide to management. 2) Completing monthly reconciliations; AND
Experience using Transit Subsidy Program regulations, policies and procedures. Examples of this experience could include but not limited to: 1) Conducting annual transit audits and analysis. 2) Providing guidelines and policy assistance to employees.
For the GS-12, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the Federal service. Specialized experience for this position includes:
Experience using travel regulations, policies, and procedures. Examples of this experience could include but is not limited to: 1) Advising travelers of the regulations or procedures regarding travel authorizations. 2) Preparing change of duty station orders which may include arranging the shipment of personal effects or arranging storage. AND
Participating in the maintenance of a travel system. Examples of this experience could include but is not limited to: 1) Providing user access, identifying issues and making recommendations for resolution; AND
Experience using Government Purchase Card regulations, policies and procedures. Examples of this experience could include but not limited to: 1) Making purchases for government supplies and/or training, etc. 2) Completing monthly reconciliations; AND
Experience using Personal Property Management regulations, policies and procedures. Examples of this experience could include, but not limited to: 1) tracking accountable property, surplusing and retiring property. 3) Preparing reports and providing to program offices; AND
Experience using Space Management Policies and Procedures. Examples of this experience could include but not limited to: 1) Conducting Space Move for program Offices, which include working with contractors, etc.
For the GS-11, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized experience for this position includes:
Experience using travel regulations, policies, and procedures. Examples of this experience could include but is not limited to: 1) Assisting employees on procedures for completing travel authorizations, vouchers, expense reimbursements or similar documents. 2) Providing user assistance on automated travel systems. 3) Experience maintaining records regarding travel and relocation; AND
Experience using Government Purchase Card regulations, policies and procedures. Examples of this experience could include but not limited to: 1) Making purchases for government supplies and/or training, etc. 2) Completing monthly reconciliations; AND
Experience using Personal Property Management procedures. Examples of this experience could include, but not limited to: 1) tracking accountable property, surplusing and retiring property.
OR
3 full years of progressively higher level graduate education OR posses a Ph.D. or equivalent doctoral degree.
OR
a combination of graduate level education beyond the first 2 years of progressive graduate study and specialized experience that together meets 100% of the qualification requirements for this position. (Only graduate level education in excess of the first two years 36 semester hours (54 quarter hours) may be combined to be considered for qualifying education.
The education generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education.
In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable: For the GS-13, you must have been at the GS-12 level for 52 weeks.
For the GS-12, you must have been at the GS-11 level for 52 weeks.
For the GS-11, you must have been at the GS-09 level for 52 weeks.
Additional information
- We may select from this announcement or any other source to fill one or more vacancies. - Relocation expenses are NOT authorized. - This is a non-bargaining unit position. - A recruitment incentive may be offered. - Student loan repayment may be offered. - We offer opportunities for telework. - We offer opportunities for flexible work schedules.
CONDITIONS OF EMPLOYMENT: - A one year probationary period may be required. - Must successfully complete a background investigation. - Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency. - If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. - Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. - Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
- Public Trust – Background Investigation will be required.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
DOCOIG offers a comprehensive benefits package. Explore the benefits offered to most Federal employees at https://www.usajobs.gov/Help/working-in-government/benefits/.
Additional benefits available are flexible work schedules, transportation subsidy, fitness center, child-care facility, career development with a generous training program, credit union, etc.
Metrobus transit services in Washington, DC, Maryland and Virginia communities, car pools/van pools and more.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a “not qualified” determination.
Rating: Your application will be evaluated in the following areas:
Administrative Management Skills
Communication Skills
Analytical Skills
Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.
Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview such as travel to and from the interview site.
If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)) you must receive a score of 85 or better to be rated as “well qualified" to receive special selection priority.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
DOCOIG offers a comprehensive benefits package. Explore the benefits offered to most Federal employees at https://www.usajobs.gov/Help/working-in-government/benefits/.
Additional benefits available are flexible work schedules, transportation subsidy, fitness center, child-care facility, career development with a generous training program, credit union, etc.
Metrobus transit services in Washington, DC, Maryland and Virginia communities, car pools/van pools and more.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).
It is anticipated that there will be significant interest in the announcement. As a result, the announcement will close at 11:59 p.m. ET on the date of receipt of the 100th application or at 11:59 p.m. ET on September 10, 2020; whichever occurs first. Any required documents should be submitted at the time that you apply as documents will not be accepted after the vacancy closes.
All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view resume tips.
CURRENT AND FORMER FEDERAL EMPLOYEES -- Documentation Relating to Your Federal Employment: - You must submit a copy of your SF-50, Notification of Personnel Action, which shows your current (or most recent) grade and competitive service status. (The “position occupied” block on the SF-50 should show a “1” and your “tenure” block should show a “1” or “2”.) - If you are currently on a Veterans Recruitment Appointment (VRA), you must submit a copy of an SF-50 showing that. Also, you must submit a copy of your DD214 or other documentation showing dates of service and type of discharge and any other applicable documents such as SF-15, VA letters, etc. - Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, you must submit a copy of an additional SF-50 showing this grade.
ALL APPLICANTS ARE REQUIRED TO SUBMIT A PERFORMANCE APPRAISAL: Provide a copy of your most recent rating of record (i.e., final annual performance appraisal issued and signed by appropriate management official). If the rating of record you submit is not dated within the last 18 months, you must provide an explanation in your application as to why one has not been issued within the past 18 months.
Land Management Eligibles must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. You can find information on the Land Management Workforce Flexibility Act and eligibility HERE. Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements as such (time-in-grade restrictions do not apply).
CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP)DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.
If you are applying under a special hiring authority (e.g. Military Spouses, Interchange Agreement, VEOA, Schedule A Disability, etc.), please see applicant guide for required documentation. In order to be eligible under one of these authorities, you must submit all required documentation as outlined in the applicant guide.
EDUCATION DOCUMENTATION: For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, the applicant must submit an official transcript, unofficial transcript, or a list of courses that includes the name of the accredited institution, grades earned, completion dates, and hours earned. The applicant’s official transcript(s) must be received prior to extension of a final job offer.
A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency, if you are selected. Refer to the OPM instructions.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
DOCOIG has partnered with the Treasury's Bureau of the Fiscal Service to provide certain personnel services to its organization. Fiscal Service's responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.
The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.
DOCOIG provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.
To begin, either click the “Create a New Account” button and follow the prompts to register or if you previously registered, click the "Apply Online" button and follow the prompts.
You will be re-directed to DOCOIG’s CareerConnector system to complete your application process; answer the online questions, and submit all required documents. (To submit supporting documents, click one of the available options; Upload; Fax; or Reuse existing documents. To protect your privacy, we suggest you first remove your SSN). Also, go to “My Account” to view and update your information, as necessary.
To complete, you must click the “Finish” button located at the bottom of the “Application Review” page.
To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
OFFICE OF INSPECTOR GENERAL
1401 Constitution Ave. NW
Washington, District of Columbia 26106
United States
Next steps
To check the status of your application for this position, please follow these steps:
1. Login to your USAJOBS account, select the "Applications" section and click on the vacancy you would like to view and have already applied for.
2. Under "application status," click "additional application information" and you will be taken to the CareerConnector website where you can check your application status. The "additional application information" link may not be available if your application status says "Unavailable." This indicates that your application is not complete.
If the "additional application information" link is not available and the vacancy is still open, you can click on the job announcement and "Update Application" to be taken back to the CareerConnector portion of the application.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).
It is anticipated that there will be significant interest in the announcement. As a result, the announcement will close at 11:59 p.m. ET on the date of receipt of the 100th application or at 11:59 p.m. ET on September 10, 2020; whichever occurs first. Any required documents should be submitted at the time that you apply as documents will not be accepted after the vacancy closes.
All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view resume tips.
CURRENT AND FORMER FEDERAL EMPLOYEES -- Documentation Relating to Your Federal Employment: - You must submit a copy of your SF-50, Notification of Personnel Action, which shows your current (or most recent) grade and competitive service status. (The “position occupied” block on the SF-50 should show a “1” and your “tenure” block should show a “1” or “2”.) - If you are currently on a Veterans Recruitment Appointment (VRA), you must submit a copy of an SF-50 showing that. Also, you must submit a copy of your DD214 or other documentation showing dates of service and type of discharge and any other applicable documents such as SF-15, VA letters, etc. - Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, you must submit a copy of an additional SF-50 showing this grade.
ALL APPLICANTS ARE REQUIRED TO SUBMIT A PERFORMANCE APPRAISAL: Provide a copy of your most recent rating of record (i.e., final annual performance appraisal issued and signed by appropriate management official). If the rating of record you submit is not dated within the last 18 months, you must provide an explanation in your application as to why one has not been issued within the past 18 months.
Land Management Eligibles must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. You can find information on the Land Management Workforce Flexibility Act and eligibility HERE. Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements as such (time-in-grade restrictions do not apply).
CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP)DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.
If you are applying under a special hiring authority (e.g. Military Spouses, Interchange Agreement, VEOA, Schedule A Disability, etc.), please see applicant guide for required documentation. In order to be eligible under one of these authorities, you must submit all required documentation as outlined in the applicant guide.
EDUCATION DOCUMENTATION: For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, the applicant must submit an official transcript, unofficial transcript, or a list of courses that includes the name of the accredited institution, grades earned, completion dates, and hours earned. The applicant’s official transcript(s) must be received prior to extension of a final job offer.
A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency, if you are selected. Refer to the OPM instructions.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
DOCOIG has partnered with the Treasury's Bureau of the Fiscal Service to provide certain personnel services to its organization. Fiscal Service's responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.
The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 5:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.
DOCOIG provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.
To begin, either click the “Create a New Account” button and follow the prompts to register or if you previously registered, click the "Apply Online" button and follow the prompts.
You will be re-directed to DOCOIG’s CareerConnector system to complete your application process; answer the online questions, and submit all required documents. (To submit supporting documents, click one of the available options; Upload; Fax; or Reuse existing documents. To protect your privacy, we suggest you first remove your SSN). Also, go to “My Account” to view and update your information, as necessary.
To complete, you must click the “Finish” button located at the bottom of the “Application Review” page.
To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
OFFICE OF INSPECTOR GENERAL
1401 Constitution Ave. NW
Washington, District of Columbia 26106
United States
Next steps
To check the status of your application for this position, please follow these steps:
1. Login to your USAJOBS account, select the "Applications" section and click on the vacancy you would like to view and have already applied for.
2. Under "application status," click "additional application information" and you will be taken to the CareerConnector website where you can check your application status. The "additional application information" link may not be available if your application status says "Unavailable." This indicates that your application is not complete.
If the "additional application information" link is not available and the vacancy is still open, you can click on the job announcement and "Update Application" to be taken back to the CareerConnector portion of the application.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
