The OIG offers potential for advancement, excellent benefits, and numerous training opportunities. We are located in 13 states throughout the U.S. Please visit our website at http://www.ig.energy.gov/.
Summary
The OIG offers potential for advancement, excellent benefits, and numerous training opportunities. We are located in 13 states throughout the U.S. Please visit our website at http://www.ig.energy.gov/.
•Current Federal employee with competitive status
•Former Federal employee with reinstatement eligibility
•CTAP/ICTAP eligibles
•Veterans with VOW or VEOA eligibility
•Individual with Disabilities
•Those eligible under an OPM Interchange Agreement or Special Appointing Authority
The incumbent will serve as a Administrative Support Specialist providing support and assistance to the Assistant Inspector General for Management and Administration (AIGMA), Director of Human Resources (HR), Director of Administrative Resources Services (ARS), and staff in carrying out and supporting the administrative and program management functions of the organization. The incumbent will be responsible for supporting the planning, integration, implementation, and evaluation of all activities of the executive resources program and Senior Executive Service policy initiatives for OIG; assisting in the coordination, compilation, drafting and publishing of highly-visible documents reviewed and approved by the DOE Inspector General, and distributed to various members of Congress, Government Oversight Committees and The Vice President of the United States; compiling and organizing essential information and materials for the AIGMA in advance of meetings, and ensuring that senior officials are briefed on matters to be discussed and considered before scheduled meetings; responding to inquiries and administrative problems brought to the office by members of the staff, other OIG organizations, or external organizations and individuals; preparing correspondence, reports, and other written materials on routine or assigned issues; researching, compiling, reviewing, and organizing materials in order to develop materials and reports; receiving and screening incoming telephone calls and visitors; escorting visiting officials to meeting locations; receiving and reviewing all incoming mail, distributing accordingly; establishing and maintaining office files and records; assisting in performing and supporting special projects and initiatives pertaining to administrative and program support functions on behalf of the AIGMA.
Males born after 12-31-59 must be registered for Selective Service.
This is a drug testing designated position.
Successful completion of a background and security investigation.
You must meet all qualification and eligibility requirements by the closing date of the announcement. Time-in-grade restrictions must also be met by the closing date of this announcement.
Applicants must have at least 52 weeks of service equivalent to the next lower grade level in the normal line of progression for the position.
Appointment to this position may be subject to successful completion of a 1-year probationary period.
Qualifications
SPECIALIZED EXPERIENCEREQUIREMENTS - A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service.
Applicants may qualify for this position based on a combination of education or specialized experience depending on the grade level you are applying for. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position being filled.
At the GS-9 level the applicant must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.K. if related or 1 year of specialized experience equivalent to at least the GS-07. Specialized experience includes being responsible for a variety of administrative and program support functions of an office; providing support and assistance to management in carrying out programs and functions of an organization.
At the GS-11 level the applicant must have a Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.J., if related or 1 year of specialized experience at the GS-09. Specialized experience includes preparing correspondence, reports, and other written materials on routine or assigned issues; researching, compiling, reviewing, and organizing materials in order to develop materials and reports; reviewing correspondence prepared by others for management signatures; ensuring compliance, clarity, grammatical correctness, and completeness of reply and information included.
At the GS-12 level the applicant must have 1 year of specialized experience equivalent to a GS-11. Specialized experience includes assisting in the coordination, compilation, drafting and publishing of highly-visible documents reviewed and approved by the senior level officials and distributed to various members of Congress, Government Oversight Committees and The Vice President of the United States; preparing; establishing and applying a rigorous publication plan, requiring close oversight of a team of personnel at a wide range of levels, in order to ensure on-time delivery of required reports; using qualitative and quantitative techniques for analyzing, evaluating and applying statistical results to data-intense charts and reports.
Specialized experience includes experience similar to the duties described above. For further information on qualification requirements, visit http://www.opm.gov/qualifications/index.asp.
Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application.
1. Knowledge of administrative concepts, methods, and practices, sufficient to identify, select, apply, interpret, and devise policies and procedures for administrative and program support functions.
2. Knowledge of qualitative and quantitative techniques for analyzing, evaluating and applying statistical results to data-intense charts and reports, enabling executive reviews and/or senior-level management decisions to be made.
3. Skill in using a personal computer and software applications to produce professional quality work, reports, presentations, and materials.
4. Skill in the use of grammar, spelling, punctuation, and required correspondence and memoranda formats, to assure that documents present a professional image.
5. Ability to communicate orally and in writing in order to present facts, establish and maintain effective working relationships, prepare written materials and presentations, maintain records and files, and coordinate work activities with officials and staff within the Office and in other organizations.
Education
Applicants using education to qualify for this position, must submit a copy of their college transcript showing hours and grades. Education completed in foreign colleges and universities may be used if the institution has been accredited by an organization recognized by the Department of Education.
Additional information
The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer. Selection for this position will be based solely on merit, fitness, and qualifications without regard to race, sex, color, religion, age, marital status, national origin, non-disqualifying handicap conditions, sexual orientation, parental status, or any other non-merit factors.
More than one selection may be made from this vacancy announcement.
Males must abide by Selective Service registration regulations. To learn more about this requirement, visit the Selective Service website's Who Must Register page.
If you are a veteran holding a 5- or 10-point preference status, or you have been discharged or released from active duty under honorable conditions after 3 or more years of continuous active service, you may apply for this position under the Veterans Employment Opportunities Act (VEOA). If applying under this provision, a copy of your DD-214, SF-15 or proof of preference must be submitted by the closing date of this announcement. Failure to provide appropriate documentation may result in denial of requested veterans preference. Additional information on veterans preference is available at http://jobsearch.usajobs.gov/veteranscenter/.
If you are a displaced or soon-to-be displaced Federal employee, you may be entitled to receive special priority selection under CTAP/ICTAP for opportunities for which you are well-qualified at the same or lower grade level (not for promotion consideration). If you are claiming CTAP/ICTAP eligibility, you must submit a copy of the agency RIF notice or certificate of expected separation, your most recent performance appraisal, and your most recent SF-50 showing position, grade level and duty location. CTAP/ICTAP eligibles will be considered well-qualified if they earn a minimum score of 85 (prior to the assignment of applicable veterans preference points). For more information on CTAP/ICTAP eligibility requirements, please visit http://www.opm.gov/ctap.
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Department of Energy offers comprehensive and competitive benefits. You may be eligible for some or all of the following:
Health, life, dental, vision, and long-term care insurance
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be rated based on the extent and quality of your experience, education, and training described in your online resume/questionnaire as related to the duties of this position. If your resume is incomplete, or does not support the responses in your online questionnaire you may be rated ineligible, not qualified, or your score may be adjusted.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Department of Energy offers comprehensive and competitive benefits. You may be eligible for some or all of the following:
Health, life, dental, vision, and long-term care insurance
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.
ALL APPLICANTS:Resume supporting your specialized experience and responses to the online questionnaire.
Current/former Federal employees: Most recent SF-50 if you are a current Federal civilian employee and/or reinstatement eligible. To properly verify status eligibility, your SF-50 must show series, grade, and position type occupied. If your most recent SF 50 is not your highest grade held, attach the SF 50 showing your highest grade/step held, along with your most recent SF 50.
Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.
All supplemental material must be received by the closing date and be sent to either the contact address or fax number identified below and must include the announcement number for which applying. We advise you to fax supplemental material because failure to receive required documentation needed to evaluate your application by the closing date may result in your application not be considered.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this position, you must submit a complete application no later than 11:59pm (Eastern Time) on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish. Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference. Steps to submit a complete application:
You must have a USAJOBS account and be logged in.
You must have a completed resume. (Please note that some DOE offices do not accept uploaded resumes and require that you have a completed resume within your USAJOBS profile using the Resume Builder).
Once you are logged in and all of your application materials ready, click the 'Apply Now' button.
You must respond to all applicant assessment questions, carefully following all instructions provided.
You will then be asked to upload additional supporting documentation, which may include (but is not limited to) transcripts, portfolio samples, certifications, and verification of veteran status.
IMPORTANT: In the final step of the application process you will be shown a copy of your resume and all the information you entered during the application process. You must click the 'Finish' button at the bottom of this final page and receive confirmation that your application has been received. If you do not click 'Finish', your application will not be received.
If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly. NEED HELP?
If you experience any difficulties with the application process (anything after you have clicked the Apply Now button), please contact the HR Specialist listed on this announcement between normal business hours.
If you are having trouble with USAJOBS searching for jobs, account profile issues, or Resume Builder help, please visit the USAJOBS Resource Center or e-mail USAJOBS3.0@opm.gov.
If you are experiencing a significant hardship which hinders your ability to apply online please contact the HR Specialist listed on this announcement during normal business hours.
Department of Energy
Office of the Inspector General
1000 Independence Avenue, SW
Rm 5D-031
Washington, District of Columbia 20585
United States
Next steps
Once the announcement closes, we will evaluate your qualifications and determine your ranking. The best-qualified, or highest ranked, candidates will be referred to the selecting official for further consideration and possible interview. You will be notified of your application status via e-mail. *You may also check the status of your application by accessing the USAJOBS online application system at http://www.usajobs.gov and enter your USAJOBS user ID and Password. Then click on "Track Your Online Job Application."*
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.
ALL APPLICANTS:Resume supporting your specialized experience and responses to the online questionnaire.
Current/former Federal employees: Most recent SF-50 if you are a current Federal civilian employee and/or reinstatement eligible. To properly verify status eligibility, your SF-50 must show series, grade, and position type occupied. If your most recent SF 50 is not your highest grade held, attach the SF 50 showing your highest grade/step held, along with your most recent SF 50.
Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.
All supplemental material must be received by the closing date and be sent to either the contact address or fax number identified below and must include the announcement number for which applying. We advise you to fax supplemental material because failure to receive required documentation needed to evaluate your application by the closing date may result in your application not be considered.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this position, you must submit a complete application no later than 11:59pm (Eastern Time) on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish. Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference. Steps to submit a complete application:
You must have a USAJOBS account and be logged in.
You must have a completed resume. (Please note that some DOE offices do not accept uploaded resumes and require that you have a completed resume within your USAJOBS profile using the Resume Builder).
Once you are logged in and all of your application materials ready, click the 'Apply Now' button.
You must respond to all applicant assessment questions, carefully following all instructions provided.
You will then be asked to upload additional supporting documentation, which may include (but is not limited to) transcripts, portfolio samples, certifications, and verification of veteran status.
IMPORTANT: In the final step of the application process you will be shown a copy of your resume and all the information you entered during the application process. You must click the 'Finish' button at the bottom of this final page and receive confirmation that your application has been received. If you do not click 'Finish', your application will not be received.
If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly. NEED HELP?
If you experience any difficulties with the application process (anything after you have clicked the Apply Now button), please contact the HR Specialist listed on this announcement between normal business hours.
If you are having trouble with USAJOBS searching for jobs, account profile issues, or Resume Builder help, please visit the USAJOBS Resource Center or e-mail USAJOBS3.0@opm.gov.
If you are experiencing a significant hardship which hinders your ability to apply online please contact the HR Specialist listed on this announcement during normal business hours.
Department of Energy
Office of the Inspector General
1000 Independence Avenue, SW
Rm 5D-031
Washington, District of Columbia 20585
United States
Next steps
Once the announcement closes, we will evaluate your qualifications and determine your ranking. The best-qualified, or highest ranked, candidates will be referred to the selecting official for further consideration and possible interview. You will be notified of your application status via e-mail. *You may also check the status of your application by accessing the USAJOBS online application system at http://www.usajobs.gov and enter your USAJOBS user ID and Password. Then click on "Track Your Online Job Application."*
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
