This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/571737000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
The OIG offers potential for advancement, excellent benefits, and numerous training opportunities. We are located in 13 states throughout the U.S. Please visit our website at http://www.ig.energy.gov/.
Learn more about this agency06/23/2020 to 06/23/2020
$57,510 - $112,240 per year
GS 09 - 12
1 vacancy in the following location:
Yes—as determined by the agency policy.
Occasional travel - Occasional travel required for training.
No
Permanent
Full-Time
Competitive
12
No
Yes
OIG-20-MP-0070
571737000
Current or former competitive service federal employees.
Current federal employees of this agency.
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
•Current Federal employee with competitive status •Former Federal employee with reinstatement eligibility •CTAP/ICTAP eligibles •Veterans with VOW or VEOA eligibility •Individual with Disabilities •Those eligible under an OPM Interchange Agreement or Special Appointing Authority
The incumbent will serve as a Administrative Support Specialist providing support and assistance to the Assistant Inspector General for Management and Administration (AIGMA), Director of Human Resources (HR), Director of Administrative Resources Services (ARS), and staff in carrying out and supporting the administrative and program management functions of the organization. The incumbent will be responsible for supporting the planning, integration, implementation, and evaluation of all activities of the executive resources program and Senior Executive Service policy initiatives for OIG; assisting in the coordination, compilation, drafting and publishing of highly-visible documents reviewed and approved by the DOE Inspector General, and distributed to various members of Congress, Government Oversight Committees and The Vice President of the United States; compiling and organizing essential information and materials for the AIGMA in advance of meetings, and ensuring that senior officials are briefed on matters to be discussed and considered before scheduled meetings; responding to inquiries and administrative problems brought to the office by members of the staff, other OIG organizations, or external organizations and individuals; preparing correspondence, reports, and other written materials on routine or assigned issues; researching, compiling, reviewing, and organizing materials in order to develop materials and reports; receiving and screening incoming telephone calls and visitors; escorting visiting officials to meeting locations; receiving and reviewing all incoming mail, distributing accordingly; establishing and maintaining office files and records; assisting in performing and supporting special projects and initiatives pertaining to administrative and program support functions on behalf of the AIGMA.
You must meet all qualification and eligibility requirements by the closing date of the announcement. Time-in-grade restrictions must also be met by the closing date of this announcement.
Applicants must have at least 52 weeks of service equivalent to the next lower grade level in the normal line of progression for the position.
Appointment to this position may be subject to successful completion of a 1-year probationary period.
SPECIALIZED EXPERIENCEREQUIREMENTS - A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service.
Applicants may qualify for this position based on a combination of education or specialized experience depending on the grade level you are applying for. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position being filled.
At the GS-9 level the applicant must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.K. if related or 1 year of specialized experience equivalent to at least the GS-07. Specialized experience includes being responsible for a variety of administrative and program support functions of an office; providing support and assistance to management in carrying out programs and functions of an organization.
At the GS-11 level the applicant must have a Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.J., if related or 1 year of specialized experience at the GS-09. Specialized experience includes preparing correspondence, reports, and other written materials on routine or assigned issues; researching, compiling, reviewing, and organizing materials in order to develop materials and reports; reviewing correspondence prepared by others for management signatures; ensuring compliance, clarity, grammatical correctness, and completeness of reply and information included.
At the GS-12 level the applicant must have 1 year of specialized experience equivalent to a GS-11. Specialized experience includes assisting in the coordination, compilation, drafting and publishing of highly-visible documents reviewed and approved by the senior level officials and distributed to various members of Congress, Government Oversight Committees and The Vice President of the United States; preparing; establishing and applying a rigorous publication plan, requiring close oversight of a team of personnel at a wide range of levels, in order to ensure on-time delivery of required reports; using qualitative and quantitative techniques for analyzing, evaluating and applying statistical results to data-intense charts and reports.
Specialized experience includes experience similar to the duties described above. For further information on qualification requirements, visit http://www.opm.gov/qualifications/index.asp.
Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application.
1. Knowledge of administrative concepts, methods, and practices, sufficient to identify, select, apply, interpret, and devise policies and procedures for administrative and program support functions.
2. Knowledge of qualitative and quantitative techniques for analyzing, evaluating and applying statistical results to data-intense charts and reports, enabling executive reviews and/or senior-level management decisions to be made.
3. Skill in using a personal computer and software applications to produce professional quality work, reports, presentations, and materials.
4. Skill in the use of grammar, spelling, punctuation, and required correspondence and memoranda formats, to assure that documents present a professional image.
5. Ability to communicate orally and in writing in order to present facts, establish and maintain effective working relationships, prepare written materials and presentations, maintain records and files, and coordinate work activities with officials and staff within the Office and in other organizations.
Applicants using education to qualify for this position, must submit a copy of their college transcript showing hours and grades. Education completed in foreign colleges and universities may be used if the institution has been accredited by an organization recognized by the Department of Education.
To learn more about the Office of Inspector General, please visit http://www.ig.energy.gov/ or visit the Department's website at http://www.energy.gov/.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be rated based on the extent and quality of your experience, education, and training described in your online resume/questionnaire as related to the duties of this position. If your resume is incomplete, or does not support the responses in your online questionnaire you may be rated ineligible, not qualified, or your score may be adjusted.
Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this position, you must submit a complete application no later than 11:59pm (Eastern Time) on the closing date of this announcement. If you fail to submit a complete application prior to the closing time (regardless of when you started) the application system will not allow you to finish. Requests for extensions will not be granted, so please begin the application process allowing yourself enough time to finish before the deadline. Our application system displays a countdown timer in the top-left corner of the screen for your reference.
Steps to submit a complete application:
If your resume does not support the responses in your application questionnaire, or if you fail to submit required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
NEED HELP?
Once the announcement closes, we will evaluate your qualifications and determine your ranking. The best-qualified, or highest ranked, candidates will be referred to the selecting official for further consideration and possible interview. You will be notified of your application status via e-mail. *You may also check the status of your application by accessing the USAJOBS online application system at http://www.usajobs.gov and enter your USAJOBS user ID and Password. Then click on "Track Your Online Job Application."*
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/571737000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Learn more about
The Department of Energy's (DOE) Office of Inspector General is currently looking for Administrative Support Specialist in the Office of Management and Administration, in Washington, DC. Join our professional team of auditors, criminal investigators, and inspectors who help support DOE's mission through performance and financial audits, inspections of management issues and administrative allegations, and investigations into alleged violations of law.