Clarification from the agency

This announcement is open to the public.

1. Assisting the office chief and deputy chief in collecting data, developing statistical reports, preparing presentations, and keeping information up to date.
2. Tracking the status of office projects and producing status reports and summaries for the office chief and deputy chief.
3. Compiling and editing weekly updates from office staff and drafting weekly summaries for the chief and deputy chief.
4. Performing an extensive array of administrative tasks for the office chief and deputy chief including, but not limited to, creating travel authorizations and vouchers; scheduling and supporting meetings (in person, by phone, and by video); creating, editing, and tracking correspondence; and managing multiple calendars.
5. Planning conferences by arranging and executing logistical requirements including, but not limited to, assisting with developing the requirements, preparing requests for proposals, assisting with evaluating proposals once received, contacting properties to determine availability, maintaining rooming lists, participant rosters, printing orders, and issuing travel authorizations.
6. Using Microsoft Office 365 to maximize productivity and efficiency.
7. Delivering mail and providing office phone coverage.
8. Communicating effectively, both orally and in writing.
9. Providing quality customer service.

Conditions of employment

CONDITIONS OF EMPLOYMENT:

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the Administrative Office of the US Courts. In instances where non-citizens are considered for hire into temporary or any other position with non competitive status or when it is confirmed by the AO's Human Resources Office that there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at http://ww.usajobs.gov/Help/working-in-government/non-citizens. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
3. All new AO employees will be required to complete a FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. All new AO employees must identify a financial institution for direct deposit of pay before appointment.
5. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
6. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
7. Relocation expenses may be provided, but only if authorized by the Director of the AO.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience: Applicants must have at least one year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experience in administrative support, project planning, and communications support.

Additional Experience: Any experience working with CVENT or SharePoint is preferred, but not required.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.