This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/563220700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.
This National Guard position is for a MANAGEMENT ASSISTANT, Position Description Number D1584P01 and is part of the MD JFHQ G6, National Guard.
This position is open to Maryland National Guard Soldiers only.
This is an obligated position (incumbent is on a military tour), selectee will receive an indefinite appointment (Tenure 3).
03/18/2020 to 04/02/2020
$48,670 - $63,267 per year
GS 7
1 vacancy in the following location:
Yes—as determined by the agency policy.
Not required
No
Temporary - Indefinite
Full-Time
Excepted
None
No
Yes
MD-10753517-AR-20-085
563220700
Current members, those who want to join or transitioning military members.
This position is open to Maryland National Guard Soldiers only
As a Management Assistant, GS-0344-07, you will perform the following duties:
Operates the Records Holding Area (RHA). Advises units and activities on the policies and procedures for records retirement and disposal. Receives and reviews incoming records to be placed in the RHA, ensuring that they meet criteria for storage eligibility. Processes records for storage and establishes catalogs of records for retrieval purposes; calculates and specifies the disposal dates according to pertinent regulations; assigns accession numbers and shelves records in systematic order for recall of particular stored files; identifies and destroys or arranges for final disposition of stored records in accordance with applicable regulations
Maintains the Records Holding Area to include preparation and maintenance of transmittal forms, inventory lists, registers, and other index documents to facilitate references, document the transfer of records, and permit immediate retrieval of records upon request. Processes a variety of requests for recall of files and documents. Performs extensive research in response to requests for information, files, or documents which includes researching automated files and indexes as well as manual records. Provides information, records, documents to-the requester within the provisions of the Privacy Act and the Freedom of Information Act. Maintains appropriate administrative records reflecting the history of each charge-out from the RHA, indicating dates of receipt, requester, documents released, date of refueling, and other pertinent information.
Provides technical assistance to staff elements, units and activities with regard to establishment and operation of records systems. Analyzes existing records systems having technical or clerical problems with duplication, retrieval or disposition. Develops recommendations for improving these records systems. Conducts training workshops for units and activities with respect to records creation, records maintenance/use, and disposition. Plans and conducts training programs covering the agency record keeping systems utilized by the serviced organizations and military correspondence preparation and management.
Provides temporary storage in a staging area for special groups of records when immediate or permanent storage is not authorized or feasible. Retires or destroys these records as they become eligible under records control schedules.
Performs records management studies or surveys as needed. Gathers and compiles information and statistical data in assigned special projects.
Identifies records, documents and artifacts with potential historical value and arranges for transfer to RHA. Maintains the integrity and safekeeping of such archival materials.
Performs other duties as assigned.
This is an obligated position (incumbent is on a military tour), selectee will receive an indefinite appointment (Tenure 3). If a Reduction-In-Force occurs and/or the military tour member exercises reemployment right to this position, the indefinite appointee will have no reemployment rights to any other position and may be separated. If the military tour member, having reemployment rights to this position, does not exercise his/her USERRA rights, this position may be converted to a permanent status without further competition.
This position is open to Maryland National Guard Soldiers only. This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement. Selectee will be required to wear the military uniform. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. Males born after 31 December 1959 must be registered for Selective Service. Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period. Participation in direct deposit is mandatory.
Applicant must possess or be able to obtain a secret security clearance within one year of appointment.
Military Grades: Enlisted
GENERAL EXPERIENCE: Experience, education or training involving administrative or clerical experience (i.e., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, and records administration). Experience using computer and automation systems.
SPECIALIZED EXPERIENCE: Must have at least 12 months experience, education or training evaluating and determining regulatory compliance. Experience using guidelines, methods, precedents and techniques applicable to the specific programs or phases relative to the position. Experience conducting studies, preparing reports, and making changes to eliminate ineffective operations.
Quality of Experience - Length of time is not of itself qualifying. Candidates' experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed. The applicant's record of experience, training, and education must show possession of the knowledge, skills, and abilities needed to fully perform the duties of the position to be filled.
You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Detailed knowledge of administrative control processes and procedures that govern the storing and archiving of records is required to effectively maintain Records Holding Area (RHA) and to store, retire, and dispose of records appropriately. Complete understanding of established procedures for archiving historical records, documents and artifacts for future use to properly maintain the records. Practical knowledge of general management and administration as well as a practical knowledge of records management is required to prepare accurate records and reports. Ability to communicate clearly orally and in writing to provide one-on-one training as well as to conduct workshops with unit and activity personnel. Broad knowledge of the organizational structure of the State is required to determine sources of information while performing duties/responsibilities.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
2. Other supporting documents:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/10753517
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/563220700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.
The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your states and your community!
This position is open to Maryland National Guard Soldiers only.