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    Duties

    Summary

    This position is located in the Department of Labor, Mine Safety and Health Administration, MSHA District 8, located in Vincennes, IN.

    - This position is inside the bargaining unit.

    Learn more about this agency

    Responsibilities

    PROGRAM SUPPORT- Receives and reviews for completeness a variety of documents submitted by the inspectors, e.g., mine plans, inspections and investigation reports. Identifies and recommends solutions for any discrepancies found prior to submission to the supervisor for final review and /or signature. Ensures that completed reports and any additional relevant information, including special assessment review form packages, are complete, comply with the proper MSHA format, and forwarded to the District in a timely manner. Records and tracks mine plan approval processing. Prepares plan approval and rejection letters. Uploads and downloads daily inspection activities. Tracks special assessment reviews. Generates violation and inspection tracking documents and reports of discrimination. Gathers and complies FOIA data. Revises mine assignment listings. Tracks motor vehicle usage. Prepares, transmits and retrieves a myriad of informational documents, reports, and conference data in a variety of formats. Upon request, researches, gathers, and assembles information for use by field office staff in special projects, evaluations, conferences, and meetings, etc., using various sources such as, but not limited to, the MIS, mine files and Internet access. Maintains record systems for the work unit in support of the Divisional operations, Uniform Mine Files, Mine Status Records, Violation Status and History, statistical data collections, Health and Safety Conferences, SCSR database, instructor database, air analysis database wastebank and impoundment database, ignition and methane liberation databases, and MMU/DA/DWP record system, etc. Tracks citations and orders Record –keeping. Assures records comply with appropriate policy and procedure directives and established timesframes.

    ADMINISTRATIVE SUPPORT-Receives calls and visitors from MSHA, other government agencies, and the mining industry, etc. Based on a practical knowledge of the Mine Act, the programs, and the goals and policies of the supervisor and staff, ascertains the nature of the call or visit and determines those which he/she can personally handle, referring others to the appropriate field or district office staff. When fatal or non-fatal accident information or hazard complaints are received, determines the immediacy of the situation, obtains the necessary information and provides it to the supervisor, or during his/her absence from the office, immediately forwards to the District Office for handling. Keeps in contact with the supervisor when out of the office in order to plan, coordinate, and advice on work efforts or resolve operating problems. Keeps a log of callers and visitors during the supervisor's absences. Arranges conferences and appointments for the Office. Makes travel arrangements for employees of the work unit. Provides itinerary, secures travel and motel reservations, and prepares travel vouchers upon completion of travel. Receives, reviews, and distributes incoming correspondence. Attaches appropriate background information from the files, as necessary. Reviews outgoing correspondence for compliance with policy, procedure, format, grammar, etc. Maintains a log of all incoming and outgoing correspondence and action documents. Performs a variety of administrative functions, e.g., posting and maintaining time and attendance records, etc.

    AUTOMATION-Expedites record-keeping, tracking, and production of documents,. Develops methods for automating reports, such as accident reports, preparation of performance standards and evaluations, and a variety of monthly, quarterly and annual reports, including plan and review completions, due date reports, sampling status reports, tracking of petitions for modification, and incidence rate reports. Determines the data categories to be established, identifies the sorting and calculating functions to be performed, and sets up the detailed functional procedures needed to enter and retrieve data in the required format. Assists inspectors in downloading mine data and Agency directives from the mainframe to the desktop and inspector laptop computers. Assists the inspectors in uploading the Inspectors' Portable Application for Laptop (IPAL) data on a regular basis. Based on a good working knowledge of IPAL, ensures that the data uploads and downloads are successfully completed. On a routine basis, uses standard and customized queries to electronically request and retrieve various enforcement data from MIS for use by the staff. Performs other related duties as required in support of the Office.

    Duties at the GS-05 are developmental assignments and as the incumbent progresses, the assignments become more difficult and complex at the GS-06 full journeyman level.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    06 - There is no obligation to provide future promotions if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, meet all the performance requirements, and supervisor’s recommendation to the next grade.

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/562598300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.