Clarification from the agency

Status Candidates, Noncompetitive, Former Federal Employees with Reinstatement Eligibility, VEOA, Individuals with Disabilities, Military Spouses, Peace Corps, AmeriCorps, Vista, Eligible Family Member, ICTAP, and CTAP.

The senior advisor and Program Manager to the Executive Director, under the supervision of the Executive Director, manages and directs the formulation and publication of OIG Executive Office (EX) policy; manages projects as assigned, including data visualization and operational ‘dashboards’ (using programs like Tableau and Power B.I.) etc; advises and works closely with the Executive Director in establishing the operational, performance, and administrative goals and objectives of the offices, the progress in accomplishing these goals and objectives as well as advising the Executive Director on human capital, technical, information technology, and financial resources to carry out the programs of the Office; advises and works with the Executive Director in responding to recommendations provided by the Office of Enterprise Risk Management pertinent to the Executive Office, as well as monitoring the progress in addressing recommendations, metrics, tactics and organizational performance goals for the Executive Office. Manages the strategic planning and reporting for EX. Participates fully in planning and carrying out EX program development, implementation, and evaluation functions of the office including: 1) developing new programs and enhancing existing programs to improve effectiveness to adapt to changing office needs; 2) initiating and revising EX policies, procedures, and guidance that increases the effectiveness and/or efficiency of the EX; 3) reviewing and evaluating existing EX programs for overall effectiveness; and, 4) preparing comprehensive reports and/or recommendations to improve overall EX and OIG employee performance.

Agency Policies: Incumbent conducts office-wide studies of administrative, financial, personnel policies, programs, and practices. Plans, initiates, and conducts surveys and data calls to determine program effectiveness. Reports findings, proposes corrective actions, and/or makes appropriate recommendations for changes in policies, procedures and techniques. Reviews interim and proposed regulations to determine their applicability to OIG policies and procedures. Recommends agency comments and drafts new or revised policies and/or procedures, as required.

Office of Enterprise Risk Management Liaison: Incumbent develops and recommends appropriate actions in response to the Office of Enterprise Risk Management (ERM) recommendations. The incumbent serves as lead EX representative in overseeing, implementing, and monitoring progress, as appropriate, keeping the Executive Director and Deputy Executive Director informed.

The incumbent works closely with the Executive Director in establishing ERM and other performance goals and objectives of the office, tracks the progress in accomplishing the goals and objectives, and communicates progress to both the OIG ERM office and OIG leadership. Conducts and directs research and analysis on government-wide initiatives that have a direct effect and impact on the services of the Executive Office. Ensures that all organizational goals and objectives are aligned with those of the OIG and Department of State, as appropriate.

Conditions of employment

• Incumbent will be subject to random drug testing.
• Verification of employment eligibility in the United States is required.
• One year probationary period, unless excepted by regulation.
• Must be able to obtain and maintain a Top Secret security clearance.
• Statement of Employment & Financial Interest required prior to appointment.
• U.S. Citizenship is required.

Qualifications

Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement. If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application. NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.

Applicants must have 1 year of specialized experience equivalent to the GS-13 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following:

Experience creating, maintaining, reviewing, and revising policies, programs, and practices that affect the administrative management of an office. Such experience must have prepared the applicant in the effective management of a ‘business line’ function of one or more of the following areas (budget, human resources, information technology, grants policy, facilities, operational controls and compliance) in order to implement the vision, mission and goals of an organization. Experience should include: assisting in the establishment of organizational structure, effectively communicating with senior level officials orally and in writing, ability to interpret regulations on a wide variety of EX functions, and experience responding to, and monitoring responses to, recommendations made to improve organizational performance.

There is no substitute of education for specialized experience for the GS-14 position.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume: 

Ability to create, maintain, review, and revise policies, programs, and practices that affect administrative matters.

Skill in effectively communicating with senior level officials orally and in writing.

Skill with managing projects of significant scope and import to the administrative operations of an agency.

Skill with developing data visualization tools to disseminate information including project status, project management, and performance management.

Ability to respond to, and monitor, responses to organizational performance recommendations for the purposes of organizational performance improvement.

Competencies in the following areas: Planning and Evaluation; Accountability; Strategic Thinking; and, Policy Development/Implementation.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume should include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click here.

Qualified candidates are assigned a score between 70 and 100. Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for selection priority. If, after reviewing your resume and self-assessment questionnaire responses and a determination is made that you have inflated your qualifications and/or experience, a score will be manually determined that reflects your documented experience. This may result in a lower score, which may also eliminate you from consideration for this position.

Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this job opportunity. Your application package must contain sufficient information to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this job opportunity announcement for each grade level(s) for which you are applying. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.