Consistently ranked as the best place to work in the Department of the Interior (DOI), the Office of Inspector General (OIG) is an independent office whose mission is to promote excellence, integrity, and accountability throughout DOI. The OIG conducts investigations, audits, evaluations, and inspections to enhance program effectiveness and efficiency and to detect and prevent waste, fraud, and mismanagement in DOI programs and operations.
Summary
Consistently ranked as the best place to work in the Department of the Interior (DOI), the Office of Inspector General (OIG) is an independent office whose mission is to promote excellence, integrity, and accountability throughout DOI. The OIG conducts investigations, audits, evaluations, and inspections to enhance program effectiveness and efficiency and to detect and prevent waste, fraud, and mismanagement in DOI programs and operations.
This position is located in DOI, OIG, Office of the General Counsel (OGC). The incumbent will report to the Supervisory Attorney-Advisor within OGC. The Supervisory Attorney-Advisor’s management areas include the Federal Records Act, the Freedom of Information Act, and the Privacy Act. The Records and Information Management Specialist will be responsible for the OIG records management program which will include the formulation and implementation of program policy and procedures to successfully meet the goals and requirements of the Federal Records Act, and related statutes, regulations, and policies.
As a Records and Information Management Specialist, you will plan and oversee the review of all existing records management operations, procedures and processes in effect at all levels and in all offices throughout the OIG in order to develop and recommend more effective records management processes. You will serve as the OIG subject matter expert in overseeing, managing, and implementing OIG’s Records and Information Management program and perform duties such as:
Creating file plans and inventories and managing them on an ongoing basis;
Developing and managing paper and electronic record keeping solutions and archiving procedures
Work closely with the Information Technology Division on electronic record keeping requirements, records management applications, and technology challenges of assessing and maintaining records over time;
Develop and conduct periodic records and information management quality control reviews, compliance audits, risk assessments and surveys to measure the effectiveness of electronic systems and for general program improvement purposes; and,
Participate in business process improvement activities, develop manuals of records management procedures and deliver training to all OIG personnel to ensure compliance with federally mandated rules and regulations regarding federal records and information management.
The duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.
Selective Service Registration is required for males born after 12/31/1959.
Successful completion of a background investigation
May be required to complete a one year probationary period
Time-In-Grade Requirement: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.
Qualifications
Minimum Qualification for GS-14:
Specialized Experience:
One (1) year of specialized experience equivalent to the GS-13 level in the Federal service that included ALL of the following: management, direction, and execution of a Records Management Program including workflow and document imaging, electronic record keeping and associated data calls. Implementing program policy and procedures to successfully meet the goals and requirements of the Federal Records Act, and related statutes, regulations, and policies. Researching and staying abreast of developments related to federal records management, including judicial decision, legislative changes, NARA regulations, and other official guidance. Formulating policy, performing strategic analysis and planning, conducting program outreach, coordinating training, developing metrics, and ensuring that sound information governance and accountability measures are in place as it relates to requirements for records management.
There is no positive educational requirement for this position. Education may not be used to substitute experience at the GS-14 level.
Additional information
CTAP/ICTAP ELIGIBILITY - Individuals who have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be rated at 85 or above on the rating criteria for the position to receive consideration for special priority selection. Federal This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
VEOA ELIGIBLES - If applying under VEOA, you must include your DD-214, SF-15 and Veterans Affairs letter (if applicable). If you are still on active duty, you may submit a statement of service from your unit which states the date you entered active duty and the date you are separating. Your separation date must be within 120 days of the closing date of this announcement. For more information on the VEOA, consult the Vet Guide on OPM's website.
E-Verify - DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.
Additional selections may be made within 90 days of the closing date of this vacancy announcement.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The OIG is consistently ranked as the best place to work in the Department of the Interior and offers exceptional work-life benefits, including flexible work schedules, a robust telework program, an on-site gym, ample training opportunities, and a comprehensive employee recognition program.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Candidates are required to possess certain Knowledge, Skills, and Abilities (KSAs) to successfully perform the functions of this position. Candidates will be asked to demonstrate their attainment of these KSAs in an online job questionnaire. The KSAs are:
Expert knowledge of lifecycle management of records and information management, both paper-based and electronic, record schedules, archival management, and NARA transfer procedures.
Mastery of administrative laws, policies, regulations and precedents applicable to the management of records preservation and retention such as the Federal Records Act.
Skill in records, files analysis and design, records scheduling and disposition, documentation control and information management technologies and applications.
Ability to develop policy and guidelines, or other written products concerning records and information management (RIM).
Your application will be evaluated under merit promotion procedures. After the closing date of the announcement, we will review your resume per Category Rating or Numerical Scoring procedures to ensure that qualification and eligibility requirements are met. Your responses to the self-assessment questionnaire will be validated against your resume to determine if you meet the qualification requirements for this position. If a determination is made that qualifications and/or experience have been inflated, your score will be adjusted to more accurately reflect your abilities.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The OIG is consistently ranked as the best place to work in the Department of the Interior and offers exceptional work-life benefits, including flexible work schedules, a robust telework program, an on-site gym, ample training opportunities, and a comprehensive employee recognition program.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
All documentation, as applicable to you, must be submitted by the closing date of this announcement. Failure to submit the required documents will disqualify you from further consideration for this position.
Resume (required): Your resume must contain information sufficient to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. Insufficient information will result in an ineligible rating.
SF-50 Notification of Personnel Action: Your submitted SF-50 must document proof of competitive status, tenure, position, grade level and step.
Performance Appraisal: Current Federal employees and reinstatement eligible applicants must submit a copy of the most recent completed annual performance appraisal, dated within the last year and include the final rating.
Veterans Preference Documentation: Certificate of Release or Discharge from Active Duty (DD Form 214-Member 4 copy), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.
CTAP/ICTAP Eligibility: Documentation such as a RIF separation notice, certificate of expected separation, SF-50 Notification of Personnel Action stating you were separated by RIF, OR a letter from your agency documenting your priority consideration status.
Other Documentation: Supporting eligibility for non-competitive appointment (e.g. severely disabled, eligible veterans, SF-50 etc.)
VEOA Eligible: If applying under the Veterans Employment Opportunity Act, you must include your DD-214, SF-15 and VA letter (if applicable). If you are still on active duty, you may submit a statement of service from your unit which states the date you entered active duty and the date you are separating. Your separation date must be within 90 days of the closing date of this announcement. For more information on the VEOA, consult the Vets Guide at: http://www.opm.gov/veterans/html/vetguide.asp.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Please carefully read all the instructions before you begin the application process.
To apply for this job opportunity, you must submit a resume and an on-line application through the Office of Personnel Management's (OPM) application system, USAJOBS. This information will be transferred to the Department of Interior's OIG Automated Application System.
You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the following four-step application process:
STEP 1: Select the "Apply On-line" button and follow the instructions to register or sign into USAJOBS.
STEP 2: Submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience, and education (if applicable). Cover letter is optional. If you submit a cover letter, you must also submit a resume. Please see the “How You Will Be Evaluated” section for specific information that should be outlined in your resume.
STEP 3: Answer the eligibility and assessment questionnaires on-line through the automated application system. These questions will be used to evaluate your student eligibility for this job opportunity.
STEP 4: Submit all required documentation, applicable to you, listed in the Required Documents section of this job opportunity to the automated application system prior to the closing date of this announcement.
Technical assistance with your on-line application can be obtained by contacting the Help Desk at mgshelp@monster.com OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET
ALTERNATE APPLICATION PROCEDURES
NOTE: If applying online poses an extreme hardship, or if after contacting the Monster Help Desk, you are unable to submit your application online, you may request alternate application procedures to submit your application package by fax. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET, at least two working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement.
Paper applications and information sent by mail WILL NOT BE ACCEPTED.
Office of Inspector General
U.S. DOI - Office of Inspector General
1849 C Street, NW
Mail Stop 4428
Washington, District of Columbia 20240
United States
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After the closing date of the announcement, we will review your resume to ensure you meet the basic qualification requirements. You will be notified of your rating and/or referral of your resume to the hiring official. If further evaluation or interviews are required, you will be contacted. You will be informed of the outcome via e-mail. We expect to make a selection within 45 to 60 days of the closing date of the vacancy announcement.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
All documentation, as applicable to you, must be submitted by the closing date of this announcement. Failure to submit the required documents will disqualify you from further consideration for this position.
Resume (required): Your resume must contain information sufficient to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. Insufficient information will result in an ineligible rating.
SF-50 Notification of Personnel Action: Your submitted SF-50 must document proof of competitive status, tenure, position, grade level and step.
Performance Appraisal: Current Federal employees and reinstatement eligible applicants must submit a copy of the most recent completed annual performance appraisal, dated within the last year and include the final rating.
Veterans Preference Documentation: Certificate of Release or Discharge from Active Duty (DD Form 214-Member 4 copy), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.
CTAP/ICTAP Eligibility: Documentation such as a RIF separation notice, certificate of expected separation, SF-50 Notification of Personnel Action stating you were separated by RIF, OR a letter from your agency documenting your priority consideration status.
Other Documentation: Supporting eligibility for non-competitive appointment (e.g. severely disabled, eligible veterans, SF-50 etc.)
VEOA Eligible: If applying under the Veterans Employment Opportunity Act, you must include your DD-214, SF-15 and VA letter (if applicable). If you are still on active duty, you may submit a statement of service from your unit which states the date you entered active duty and the date you are separating. Your separation date must be within 90 days of the closing date of this announcement. For more information on the VEOA, consult the Vets Guide at: http://www.opm.gov/veterans/html/vetguide.asp.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Please carefully read all the instructions before you begin the application process.
To apply for this job opportunity, you must submit a resume and an on-line application through the Office of Personnel Management's (OPM) application system, USAJOBS. This information will be transferred to the Department of Interior's OIG Automated Application System.
You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the following four-step application process:
STEP 1: Select the "Apply On-line" button and follow the instructions to register or sign into USAJOBS.
STEP 2: Submit a detailed resume or any other written format you choose documenting your job-related qualifications, experience, and education (if applicable). Cover letter is optional. If you submit a cover letter, you must also submit a resume. Please see the “How You Will Be Evaluated” section for specific information that should be outlined in your resume.
STEP 3: Answer the eligibility and assessment questionnaires on-line through the automated application system. These questions will be used to evaluate your student eligibility for this job opportunity.
STEP 4: Submit all required documentation, applicable to you, listed in the Required Documents section of this job opportunity to the automated application system prior to the closing date of this announcement.
Technical assistance with your on-line application can be obtained by contacting the Help Desk at mgshelp@monster.com OR by calling (866) 656-6830 or (703) 269-4944 between the hours of 7:00 a.m. and 7:00 p.m. ET
ALTERNATE APPLICATION PROCEDURES
NOTE: If applying online poses an extreme hardship, or if after contacting the Monster Help Desk, you are unable to submit your application online, you may request alternate application procedures to submit your application package by fax. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET, at least two working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement.
Paper applications and information sent by mail WILL NOT BE ACCEPTED.
Office of Inspector General
U.S. DOI - Office of Inspector General
1849 C Street, NW
Mail Stop 4428
Washington, District of Columbia 20240
United States
Next steps
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After the closing date of the announcement, we will review your resume to ensure you meet the basic qualification requirements. You will be notified of your rating and/or referral of your resume to the hiring official. If further evaluation or interviews are required, you will be contacted. You will be informed of the outcome via e-mail. We expect to make a selection within 45 to 60 days of the closing date of the vacancy announcement.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
