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    Duties

    Summary

    We are looking for an Archivist to perform duties involving archival description; accessioning; archival holdings maintenance and processing, archival preservation; reformatting and digital conversion; archival arrangement; reference and research services; access controls and records emergency response. Primary responsibilities are maintaining the archival finding aids and collection management tools, providing reference and performing archival projects.

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    Responsibilities

    This position is located in the Curator Division, Records Management and Archives Branch (RMAB). The RMAB preserves and safeguards the AOC archival collection, which consists of the historically valuable drawings and textual records (paper, electronic and other formats) that document the administrative history of the AOC and the history of the Capitol Complex. The RMAB also provides records management services for the agency including but not limited to maintaining the AOC records schedules and providing guidance on appropriately applying the records policies and the records retention and disposition authorities

    MAJOR DUTIES:

    Archival Description

    • Helps maintain and update the archival finding aids and descriptive tools. Migrates legacy archival finding aids and other descriptive tools to electronic formats. Incorporates archival description and metadata best practices.
    • Contributes to identifying knowledge gaps to create new or expand finding aids. Helps develop and recommend changes in internal description procedures and data quality controls. Provides technical support for team members.
    • Participates in the planning and development of the archival description work plan and priorities. Compiles metrics for reporting purposes. Keeps the supervisor advised of progress, trends and issues.
    • Categorizes records to the correct record group, series and subseries. Conducts research to determine the provenance for ambiguous and disorganized record collections. Helps identify needed changes and updates to record series and record groups.

    Reference and Research Services

    • Utilizes the AOC archival collection and finding aids to provide comprehensive reference services and research assistance for AOC leadership, employees and contractors in support of official agency business, the daily operations of Capitol buildings and grounds and the management of construction, renovation and conservation projects.
    • Continuously expands expertise in the collection and the history of the AOC, the Capitol Complex and affiliated subjects. Conducts oral histories. Supports the historical research needs of other Congressional entities, such as the Office of the Senate Curator, the House Office of Art and Archives, the Library of Congress (LOC) and the U.S. Capitol Historical Society Fellows.
    • Provides research for the Curator Division, Communications and Congressional Relations or other AOC offices related to the history of Capitol Hill, the AOC and/or AOC-affiliated historical figures, especially in response to public inquiries.
    • Explains the administrative background of the AOC and interrelation of primary and secondary sources. Identifies and suggests other archival collections for further consultation, such as the LOC, the National Park Service (NPS) and the National Archives and Records Administration (NARA).
    • Applies reference and access policies and procedures, including safeguards to protect privacy, procurement and other controlled unclassified information (CUI).

    Archival Projects

    • Performs detailed and complex archival projects, such as archival arrangement and holdings maintenance, according to archival principles and best practices to increase accessibility, improve storage conditions and ensure safe handling of the AOC archival collection. Helps maintain and update collection management tools.
    • Evaluates records to identify preservation concerns and conducts basic preservation projects. This may include but is not limited to conversion to digital formats, to prevent, minimize and remediate deterioration, damage and loss of information.
    • Assists in identifying, prioritizing archival, and preservation projects. Assists with records management projects to identify, screen, sample and accession archival records. Helps identify transfer gaps.
    • Assists with monitoring environmental conditions and applying integrated pest management (IPM) controls.

    Administrative

    • Supports the procurement activities for the Division. Serves as a purchase cardholder and Contractor Officer’s Technical Representative (COTR). Reconciles purchase card statements and tracks outstanding obligations. Resolves discrepancies with vendors.
    • Conducts research, keeps abreast of policies, procedures and best practices to efficiently carryout functions, and recommends changes in the Division’s procurement procedures and controls.
    • Helps track the budget and assure the availability of funds. Uses financial management systems.
    • Maintains records for official recordkeeping and audit purposes. Maintains training and certifications required to perform duties.

    Physical Requirement

    • Must be physically able to perform the duties of this position which requires the archivist to maneuver ladders to lift boxes of records up to 14 feet above the floor and weighing up to 50 pounds. Must also be able to work for long periods of time in archival environments that range from 50-70 degrees Fahrenheit.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    09

  • Job family (Series)

    1420 Archivist

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/554698100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.