Major Duties and Responsibilities (MDRs)

• Perform a comprehensive range of direct executive office support for a designated Office of the Director of National Intelligence (ODNI) Presidential Appointee (Senate Confirmed) Senior Executive, assisting and relieving the manager on a variety of complex office support functions involving contact with officials at the most senior levels of Government.
• Plan and manage the senior executive's calendar and evaluate email and correspondence to determine and prioritize action items and coordinate responses within established deadlines.
• Evaluate information from staff meetings and weekly reports to determine those that require action; plan, develop, and maintain a system to generate reminders for completion deadlines.
• Execute and monitor internal and external taskings, ensure collaboration and coordination on responses, ensure quality and completeness of responses, prepare for meetings, briefings, and special events, schedule meetings, prepare read ahead materials, and maintain records of proceedings as required.
• Plan, anticipate, and research complex topics for the manager; plan and prepare detailed background materials, summarize complex and lengthy documents, and highlight key issues.
• Plan, research, and write complex, politically-sensitive, confidential, and sensitive documents and reports, brief the executive on the content, and obtain their approval.
• Plan, evaluate, monitor, and facilitate the dissemination of sensitive information and documentation and alert leadership regarding issues that impact the office.
• Review all correspondence/assessments/packages for content, accuracy, and completeness by ensuring information, background, and references are complete and editing for appropriate format, grammar and spelling.
• Serve as primary liaison and facilitate effective communications between the designated senior executive and other senior executives, management, and staff, both internal and external to ODNI.
• Plan and manage workflow of issues by continuously adapting schedules based on accurate assessments of criticality, sensitivity, and confidentiality.
• Effectively plan and resolve complex administrative problems by scheduling and when necessary rescheduling planned meetings, identifying appropriate contacts, administering databases and files, and finding new information sources.

Conditions of employment

Position Information

This is an opportunity for:

• An internal or external candidate to fill a GS-14 cadre position.
• A Federal Government employee to serve on a two-year reimbursable detail assignment in the ODNI. The detail assignment may be extended an additional year if all parties agree.

• For a cadre assignment:
  • Current ODNI permanent cadre.
  • Current ODNI Staff Reserve Employees. (A staff reserve employee who currently occupies this position may not apply.)
  • Current Federal Government employees. (Current GS employees at the same grade as the advertised position grade may apply.)
  • Candidates outside the Federal Government.

• For a detailee assignment:
  • Current Federal Government employees. (Current GS employees at the same grade or one grade lower than the advertised position grade may apply.)

• The ODNI uses a rank-in-person system in which rank is attached to the individual. A selected ODNI candidate or other Federal Government candidate will be assigned to the position at the employee's current GS grade and salary.
• For a selected non-Federal Government candidate, salary will be established within the salary range listed above, based on education and experience.
• A current Federal Government employee, selected for a detail, will be assigned to the position at his or her current grade and salary.

• Extensive knowledge of office management and administrative functions involving logistics, finance, travel, security and HR procedures and systems.
• Extensive knowledge of organizational protocol policies and procedures and of quality assurance procedures to ensure data integrity and timeliness; extensive knowledge of filing and records management systems and practices.
• Demonstrated analytical and critical thinking skills, including demonstrated ability to interpret complex information from multiple sources.

Qualifications

Mandatory and Educational Requirements

• Extensive knowledge and skill in the application of office support computer applications for word processing, spreadsheets, presentations, administrative applications (travel/accounting/etc.), e-mail, calendars, and database storage/retrieval.
• Demonstrated ability to manage competing priorities while maintaining a high level of attention to detail; demonstrated ability to work effectively with ODNI's leaders in a highly active, fast-paced, and demanding organization.
• Demonstrated interpersonal, organizational, and problem-solving skills, including the demonstrated ability to develop working relationships and networks with internal and external managers and staff.
• Extensive knowledge of the ODNI, IC, Congress, and the overall national security apparatus, as well as ODNI and IC standards for correspondence, administrative regulations, policies, entitlements, allowances, and unique authorities.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants are encouraged to carefully review the position description and required KSAs and then construct their resumes to highlight their most relevant and significant experience and education for this job opportunity. The description should include examples that detail the level and complexity of the work performed. Applicants will also be evaluated on their narrative responses to the KSAs. The best qualified applicants will be further evaluated through an interview process.