LOCATION: The Department of Health and Human Services (DHHS), Food and Drug Administration (FDA), Office of Regulatory Affairs is recruiting for multiple Intern positions in various offices (please see list of locations). You may choose up to two (2) locations you are interest in. Please note that qualified applicants will be referred in the various locations as vacancies arise. Selectees must be able to work at one of the locations listed in the vacancy announcement.Learn more about this agency
APPOINTMENT DURATION/EXPECTATION: Interns will be appointed to a temporary appointment not-to-exceed September 30, 2019 and will not be extended. Appointment is based on continued need/funds for the position and the student's continued compliance in the Pathways Internship Program and will not be non-competitively converted to a term (not-to-exceed one to four years) or permanent appointment in the competitive service.
As a Student Trainee (Administrative Support), you will perform the following major duties:
- include performing administrative and clerical support and assistance,
- assembling data,
- consolidating and preparing reports,
- gathering and analyzing requested information for a variety of projects,
- providing information to others and following up to assure completion, and
- other work of a general clerical and administrative nature.
Job family (Series)
Conditions of Employment
All qualification requirements must be met by 11:59 pm (Eastern Time) on 02/28/2019 . Please carefully read and follow the HOW TO APPLY instructions.
U.S. Citizenship, permanent resident or is otherwise authorized to be employed.
Must submit current school transcript and proof of current enrollment.
Overall GPA of at least 2.8 or better.
Must sign FDA Pathways Program Participant Agreement.
Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. If hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.
Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
Pre-employment physical required: No
Financial disclosure statement may be required: No
Drug testing required: No
License required: No
Mobility agreement required: No
Immunization required: No
Bargaining Unit Position: No
Recruitment incentives may be authorized: No
Student loan repayment incentive authorized: No
Annual leave for non-federal service authorized: No.
QualificationsIn order to qualify for the Pathways Internship Program, applicants must meet the following eligibility criteria and the qualification requirements corresponding to the grade level at which they wish to be considered by the closing date of the announcement:
PROGRAM ELIGIBILITY: Applicants must be currently enrolled in high school or accepted for enrollment as a degree seeking student in an accredited vocational or technical institution, 2- or 4- year college/university or graduate/professional school; taking a minimum half-time load of courses; possessing and maintaining a cumulative GPA of at least 2.8 on a scale of 4.0; and pursuing any of the following academic degrees:
- High School Diploma
- Vocational/Technical Certificate (two-year program)
- Associate's Degree
- Baccalaureate Degree Graduate Degree (Master's program)
- Professional Degree (Doctoral program)
GS-01: Enrollment in a high school diploma or General Education Diploma (GED) program.
GS-02: Completion of high school or GED diploma.
GS-03: Completion of 1 full academic year (30 semester/45 quarter units) of post-high school study.
GS-04: Completion of 2 full academic years (60 semester/90 quarter units) of post-high school study or an associate's degree.
GS-05: Completion of 4 academic years (120 semester/180 quarter units) of post high school leading to a bachelor's degree or equivalent degree.
GS-07: Completion of one full academic year of graduate level education (18 semester/27 quarter units); or eligibility under Superior Academic
Achievement provision and completion of a bachelor's degree.
One full academic year of undergraduate; graduate; vocational; trades; technical or high school education is the number of credit hours determined by the college, university or school to represent 1 year of full-time study. If this information cannot be confirmed from your application, we will use OPM's qualification standard guidance. The high school curriculum must be approved by a State or local governing body. All education beyond high school must be accredited by an accrediting body or organization recognized by the U.S. Department of Education.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:http://www.ed.gov/.
OFFICIAL TRANSCRIPT: If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program. For further information, click on foreign education.
More information on the Pathways Programs for student interns can be found at: http://www.opm.gov/HiringReform/Pathways.
VETERANS' PREFERENCE: If you are claiming veterans' preference under competitive procedures, you must submit a copy of your military discharge certificate (DD 214 member 2 or 4 copy), official statement of service from your command if you are currently on active duty, or other proof of eligibility. To be acceptable, the document must show character of service. If you are claiming 10-point veterans' preference, you must also submit an Application for 10-Point Veterans' Preference (SF-15) and the required documentation specified on the reverse of the SF 15. Preference will be granted based on the documents received. For more information visit: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx
SELECTIVE SERVICE: The Defense Authorization Act of 1986 requires that all male applicants born after 12/31/59 who are required to register under the Military Selective Service Act, be registered or they are not eligible for appointment to this position. For further information concerning Selective Service requirements, please visit: http://www.sss.gov/.
POLITICAL APPOINTEE STATUS: In the last five years, based on the closing date of this announcement, if you served or you are currently serving as an Executive Branch political, Schedule C, or Non-career SES appointee, HHS/FDA may be required to obtain approval by the Office of Personnel Management (OPM) prior to beginning employment. You can find out if you have held one of these appointment types by looking at your Standard Form 50s in your Electronic Official Personnel Folder (eOPF), in Section 5 where the legal authorities are listed. If you have served or are currently serving, you must provide a copy of your SF-50, Notification of Personnel Action, documenting this appointment. In addition, you will be required to respond to the question in the assessment and certify your responses to the questionnaire.
REASONABLE ACCOMMODATION: This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bethesda Center HelpDesk (888) 478-4340; TTY/TDD: (866) 539-4484; or by email firstname.lastname@example.org. The decision on granting reasonable accommodation will be made on a case-by-case basis.
EQUAL EMPLOYMENT OPPORTUNITY: The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
This job originated on www.usajobs.gov. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the job opportunity announcement closes (at 11:59 pm ET on 02/28/2019), a review of your resume and supporting documentation will be conducted, the information will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether or not you are qualified for this particular position.
If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your responses when compared to your background information, you may be deemed ineligible or your score may be adjusted to more accurately reflect your skills and abilities.
Please follow all instructions carefully. Errors or omissions may affect your eligibility.
Applicants meeting the eligibility and minimum qualification requirements will be referred for selection without ranking, in accordance with applicable veterans' preference requirements. The information you provide may be verified by a review of work experience and/or education, by checking references and through other means (e.g., interview).
Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (e.g., interview, panel review, etc.).
Background checks and security clearance
Drug test required
The following documents are ACCEPTED for this vacancy:
- Cover Letter
- Proof of enrollment for Spring 2019 or other supporting documents
- VA Letter, etc.
"Accepted" means that you will have the opportunity to submit these documents if they are applicable to you. Such documents include Veteran Preference or other special eligibility documentation, transcripts, or other optional documentation that helps us determine your eligibility. The above list of documents may not apply to some applicants.
The following documents are REQUIRED for this vacancy:
- Proof of enrollment for Spring 2019 or other supporting documents
"Required" indicates that the above documents are required to determine your qualification for this vacancy. These documents are collected from ALL applicants and failing to provide any of these documents may result in your application being deemed incomplete or not qualified. Pay close attention to the list above to ensure you are providing all of the documentation we need to consider your application.
- Veterans: veteran eligibility documentation (DD-214 Member #4 Copy, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency to receive Veterans Preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.
To apply for this position, you must provide a complete Application Package which includes:
Your Résumé - You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. If you use your own résumé, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed.
Complete Assessment Questionnaire. To review the application questionnaire, click the link below: https://apply.usastaffing.gov/ViewQuestionnaire/10425605
Current transcripts (Official transcript is required upon selection.)
Proof of current enrollment or letter from your educational institution that reflects (1) the degree/diploma program in which you are enrolled; (2) you are enrolled on at least a half-time basis (Spring 2019); and (3) your anticipated graduation date.
Veterans preference documentation (DD-214 - member 2 or 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate) (if applicable)
SF-50 (Notification of Personnel action) (If applicable)
For Sample letter: http://www.fda.gov/downloads/AboutFDA/WorkingatFDA/UCM276860.pdf.
For Résumé and Application Tips visit: https://help.usajobs.gov/index.php/Tips.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the assessment questionnaire and submit all documentation specified in the Required Documents section below. To receive consideration for this position you must submit your complete application by 11:59 pm Eastern Time on the closing date of this announcement, which is 02/28/2019.
Instructions for applying to this job:
- You must be signed in to USAJOBS. If you do not have a USAJOBS account, you must first create one before you can apply
- If you are signed in, you can tap/click "Apply Online" to begin the process.
- USAJOBS will ask you to select a resume to submit. We recommend that you submit a USAJOBS Resume Builder formatted resume so that you know you're submitting all the information we will need. You may also submit a resume in the format of your choice. For tips on what to include in your resume, see the USAJOBS Resume Help site.
- USAJOBS will then allow you to include documentation from your USAJOBS Saved Documents area. You may also attach additional supporting documents during this stage, or you may wait until you reach Application Manager.
- You will then be required to respond to certify your application materials and you'll be given the chance to elect to provide demographic information (if you have completed this part of your USAJOBS profile).
- Finally, you will be transferred to FDA's Application Manager (USA Staffing) system to complete the occupational questionnaire and finalize your application for submission. Follow the on-screen instructions provided and respond to ALL questions presented to you. You will be allowed to finalize and submit additional documents one last time. You will review your application and make final submission. You will then be returned back to USAJOBS.
- If you need to make a change to your application, or if you just want to know your application status, you will need to be logged in to your USAJOBS account. Tap/click on your name in the top-right corner, then select "Applications".
- You will see a list of the most recent applications you have submitted. Tap/click on the one you wish to review or edit. The item will expand and provide your current status, along with additional information about that application. If you wish to change something then tap/click the "Update Application" button.
- You will be taken through the same steps you did when you initially applied. You can make changes to add or remove supporting documents before being transferred over to FDA's Application Manager system where you can continue making changes to your responses to the occupational questionnaire. Step through the process as you did the first time, taking care to make the changes you need, and submitting in the final step.
Agency contact information
FDA Applicant Help Desk
AddressOffice of Regulatory Affairs
10903 New Hampshire Ave
Silver Spring, MD 20993
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We strive to make selections within 45 days of the closing date of this announcement (02/28/2019).
You will receive application status updates via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/524456400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.