The Office of Administration (OA) is currently seeking enthusiastic students to serve as unpaid student interns to assist in the performance of its mission of providing support services for the Executive Office of the President (EOP). The OA Internship Program is designed to attract students enrolled in a wide variety of educational institutions (ranging from undergraduate to graduate school). OA offers professional experience and builds leadership skills in the Federal workforce.
Summary
The Office of Administration (OA) is currently seeking enthusiastic students to serve as unpaid student interns to assist in the performance of its mission of providing support services for the Executive Office of the President (EOP). The OA Internship Program is designed to attract students enrolled in a wide variety of educational institutions (ranging from undergraduate to graduate school). OA offers professional experience and builds leadership skills in the Federal workforce.
The Office of Administration offers challenging and exciting valuable professional experience in the Federal work environment in the following areas:
Financial Management
Information Technology Support
Human Resources Management
Logistics Management
Research Assistance
Legal Services
Security
Each area requires specific skills sets that need to be demonstrated in your resume as well as in the assessment questionnaire.
Additionally, certain divisions referenced in the Qualification Section specify additional necessary requirements to work within that Office. Please read these additional requirements listed under each Office of interest.
Registered with the Selective Service, if a male born after 12-31-1959
Be at least 18 years old and obtain a favorable security determination
Subject to pre-employment and random drug tests
The Fall Office of Administration Internship Term Initiation period is September 11, 2018 and terminates December 7, 2018
RELOCATION EXPENSES WILL NOT BE PAID
Enrolled in a degree seeking academic program throughout internship
Must Have a 3.0 GPA
Must be in willing to reside or commute to the local DC area
Qualifications
The Office of Administration (OA) is currently seeking students to participate in the Fall Student Internship, September 11, 2018 thru December 7, 2018. A description of each participating division is listed below:
Office of Administration (DO)
Director's Office - central hub for all business operations within the OA, including: administrative, financial, logistical, security and emergency preparedness, information technology and legal services.
*Skill Set Required for the Director's Office positions: Technical writing, Editor, Microsoft Office proficient, problem solving, organizational skills, filing, printing, copying, office management and high level of discretion in all sensitive administrative matters.
*Must submit a writing sample.*
Office of the Chief Administrative Officer (OCAO)
HR Recruitment & Staffing Division - professionally manages the hiring process for identifying and obtaining qualified applicants for the EOP, as well as, providing presidential level customer service.
Employee Relations - responsible for ensuring compliance with several employee related programs and provides advice to managers regarding employee performance and conduct issues.
Library (Reference/Archives) - manages special collections which include documents, photographs, microforms, and other ephemera. Assist with the maintenance and accessibility of these collections.
Special Programs and Projects Division - provides robust enterprise work life services; managing the developmental leadership program for unpaid student interns, managing the on and off boarding experience, and event management.
*Skill Set Required for Administrative positions: Customer Service, Research, Data Analysis, Archive Systems, Technical Writing, Agile Development, Organizational Skills, Multi Tasking, Filing, Printing, Copying, File Management, Scheduling/Advance, Communications (oral and written), Critical thinking and Decision making.
Office of the Chief Financial Officer (OCFO)
Accounting - supports the President by supplying a full range of financial services.
Procurement - provides timely procurement of supplies and services,.
Policy -measures compliance with internal controls, and draws conclusions for improvement of operations.
*Skill Set Required for Finance positions: Financial Systems, Accounting, Budgeting, Data Analysis, Agile Development, Microsoft Office, Technical Writing, Customer Service, Critical and Strategic Thinking, Decision Making, Oral and Written Communications, Multi-tasking, File Management.
Office of the Chief Operations Officer (OCOO)
Facilities Management - manages the use of space and oversees the maintenance of space within all EOP facilities and provides excellence in customer service.
Supply, Storage and Distribution Management Division - provides logistical support for all EOP components, the COOP site, White House Communications Agency (WHCA) and the EOP offsite data center.
*Skill Set Required for Operations positions: Customer Service, Office Management, Adobe, Microsoft Office, Analytical and Problem Solving Skills, Oral and Written Communication Skills, Independent Self Starter, Proactive and Professional.
Office of the General Counsel (OGC)
General Counsel - work side by side with practicing lawyers in the EOP legal community.
*Skill Set Required for Legal positions: Microsoft Office, Customer Service, Analytical, Research, Oral and Written Communication Skills, and Interpersonal Skills.
*Must be enrolled in Law School and provide Transcripts.*
Office of Security and Emergency Preparedness (OSEP)
Physical Security - provides services to ensure the proper physical security of individuals to access facilities on the EOP complex.
Personnel Security - provides a variety of services to ensure the proper protection of EOP resources including personnel and national security information through our security oversight and educational operations.
Continuity of Operations Program - provides the necessary preparedness for and response to a threat that would cause a disruption to the EOP daily operations.
*Skill Set Required for Security positions: Security, Emergency, Event, Program and File Management, Technical Writing, Test/Training/Exercise, Customer Service, Data Analysis, Statistics, Office Management, Problem Solver, Detail Oriented, Organizational Skills, Filing/Printing/Copying, Multi-tasking, and Flexibility.
*Must have a higher level security clearance - TS/SCI.*
Information Technology (IT)
Application Management Group - provides a single coordination point for service providers, and end-user assistance with enterprise-wide applications throughout the EOP.
Financial Management Operations - responsible for the timely execution of financial transactions, including invoice payment, de-obligations, requisitions, and budget development.
Info Governance and eDiscovery -ensures legal and compliance requirements and manages information risks.
Program Management - project management of IT initiatives in the EOP, including: developing project plans, scope and schedules; assists in the development of key deliverables and supporting documentation such as system requirements and process flow; liaising with key stakeholders, tracking status of tasks related to project execution, etc...
Records Management -oversees the maintenance, preservation, and disposition of both electronic and paper records to fulfill the Presidential Records and Federal Records Acts.
Threat Intelligence -identifies, analyzes, and disseminates threat intelligence to senior leadership and makes recommendations to enhance the security posture of the Presidential Information Technology Community (PITC) network, White House environment, Principals, and EOP staff. * Must have a a higher level security clearance - TS/SCI.*
Application Development - designs, creates, tests, and deploys new applications and functionality which support the mission of the Executive Office of the President and our partner agencies. *Must have Programming (Java, C++, Javascript, HTML, Python, etc...*
*Skill Set Required for IT positions: Programming, Data Analysis, Agile Development, Information Technology Support, Technical Writer, Microsoft Office, System Administration, Troubleshooting, Research, Customer Service, Critical and Strategic Thinking, Oral and Written Communication Skills, Multi-tasking, Organizational Skills and Filing, Printing, and Copying. (i.e. HTML, Adobe, and WordPress).
Education
Academic Eligibility Requirements for OA Student Interns:
If the internship is to be served during the school year, the intern candidate must be enrolled in and attending an academic degree seeking program in an accredited college or university (including a community college, junior college, or a 4-year college or university) or an accredited graduate or professional school (such as law school) at least half-time through-out the internship or, if the internship is to be served after the end of the school year (such as a summer internship), must have been enrolled in and attending such a program during the school year and must be accepted for enrollment in, and must intend to attend, such a program within five months after the end of the school year
Must have a minimum of a 3.0 Grade Point Average on a 4.0 scale (or the reasonable equivalent, if the program uses a different scale).
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternative Application.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for internship consideration.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed
2. Other supporting documents:
Cover Letter, optional
College transcript(s)
Writing Sample, when applicable
Proof of Clearance, when applicable
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
It is applicant's responsibility to verify that information entered and uploaded, (i.e., resume, veteran's documentation, completed assessment, and SF-50's) is received and accurate. Human Resources will not modify or change any part of your application. If a document is not in legible format, applicant will not be able to view it in Application Manager which means applicant must again upload or fax the documentation by the closing date of this announcement.
Application packages will NOT be accepted via mail. Due to security processes, mail delivery takes approximately 2-3 weeks to process at which time the vacancy announcement will be closed and no further consideration will be given to additional application packages.
Office of Administration
725 17th Street
Washington, DC 20503
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
After a tentative job offer, we will conduct a security background investigation and drug screening. If the drug screening is negative and security background is cleared, then a formal job offer will be extended to candidate.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed
2. Other supporting documents:
Cover Letter, optional
College transcript(s)
Writing Sample, when applicable
Proof of Clearance, when applicable
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
It is applicant's responsibility to verify that information entered and uploaded, (i.e., resume, veteran's documentation, completed assessment, and SF-50's) is received and accurate. Human Resources will not modify or change any part of your application. If a document is not in legible format, applicant will not be able to view it in Application Manager which means applicant must again upload or fax the documentation by the closing date of this announcement.
Application packages will NOT be accepted via mail. Due to security processes, mail delivery takes approximately 2-3 weeks to process at which time the vacancy announcement will be closed and no further consideration will be given to additional application packages.
Office of Administration
725 17th Street
Washington, DC 20503
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
After a tentative job offer, we will conduct a security background investigation and drug screening. If the drug screening is negative and security background is cleared, then a formal job offer will be extended to candidate.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
