The AOC is accepting applications for an Archives Specialist to perform duties involving the records life-cycle and archives, especially as it relates to electronic records and digital archives, records scheduling, policies and procedures and archival description and research. This is an exciting opportunity in the AOC's Curator Division, Records Management Branch.Learn more about this agency
This position is assigned to the Architect of the Capitol (AOC), Office of the Chief Operating Officer, Office of the Chief Administrative Officer, Curator Division, Records Management Branch (RMB). The RMB preserves and safeguards the AOC archival collection, which consists of the historically valuable drawings and textual records (paper, electronic and other formats) that document the administrative history of the AOC and the history of the Capitol Complex, to support the AOC’s ongoing business and construction needs. The RMB also provides records management services for the agency, including but not limited to maintaining the AOC records schedules and providing guidance on appropriately applying the records policies and the records retention and disposition authorities.
The incumbent serves as an Archives Specialist and performs duties involving the records life-cycle and archives, especially as it relates to electronic records and digital archives, records scheduling, policies and procedures and archival description and research. Primary responsibilities are implementing electronic document management and digital archives systems, developing records schedules and contributing to the archival collection management system (CMS) tools.
Electronic Document and Digital Archives Management
Contributes to the Branch’s planning and implementation of electronic document management systems (EDMS), such as SharePoint Records Management and open archival information systems (OAIS). Ensures the integrity and authenticity of electronic records and metadata for the entire records life-cycle: creation, maintenance, retention and disposition, including, if appropriate, digital archiving.
Conducts the research and analysis needed to identify program, systems architecture and interface requirements. Accomplishes testing, configurations, upgrades and integrations. Performs a range of EDMS and OAIS systems owner or administrator-type duties for the Branch.
Troubleshoots technical issues with the EDMS and OAIS systems and functionalities. Provides user technical support. Assists other programmers and developers with diagnosing and resolving complex issues.
Helps to identify, prioritize, plan and accomplish complex digital conversion, migration and verification projects. Helps define scope, level of effort and challenges.
Develops electronic records management and digital archiving policies, governance, procedures, guidance and training. Compiles metrics to track progress and milestones.
Records Transfer and Disposition
Accomplishes records management projects to identify, inventory, screen and sample complex and/or ambiguous agency records, both physical and electronic, to determine the appropriate application of the records schedules.
Appraises complex unscheduled records to discern their function, content, evidential or informational values; assess their significance and uniqueness in documenting the history of the AOC and Capitol Complex; and recommend the appropriate disposition.
Develops, revises and updates records schedules. Conducts assessments of Jurisdiction/Office records management. Recommends areas to increase efficiency and alignment with records schedules and policies. Resolves issues such as transfer gaps.
Contributes data for the collection management system (CMS) tools and maintains data quality controls. Applies software knowledge to help resolve technical issues.
Identifies knowledge gaps to create new or expand legacy finding aids of complex record series and record groups to provide definitive descriptions and detailed cross-references to facilitate research and access.
Supports categorizing records to the correct record group, series and subseries. Helps research the provenance for ambiguous, disorganized and complex record collections.
Reference and Research
Utilizes the AOC archival collection and finding aids to support comprehensive reference services and research assistance for AOC leadership, employees and contractors in support of official agency business.
Continuously expands expertise in the collection and the history of the AOC, the Capitol Complex and affiliated subjects. Supports the historical research needs of other Congressional entities, such as the Office of the Senate Curator, the House Office of Art and Archives, the Library of Congress (LOC) and the U.S. Capitol Historical Society Fellows.
The incumbent must be physically able to perform the duties of this position which requires the incumbent to maneuver ladders to lift boxes of records up to 14 feet above the floor and typically weighing up to 50 pounds.
Who May Apply
This job is open to…This announcement is open to all U.S. citizens.
Job family (Series)
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/493378100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.