The Office of the Special Trustee for American Indians was established under the American Indian Trust Fund Management Reform Act of 1994 and is responsible to the Secretary of the Interior for implementation of all aspects and responsibilities assigned under the Act. The Office of Special Trustee (OST) was created to improve the accountability and management of Indian funds held in trust by the federal government. As trustee, the Department of the Interior has the primary fiduciary responsibility to manage both Tribal trust funds and Individual Indian Monies (IIM) accounts.
If selected for this position, you will serve as an Archives Technician in the Office of the Special Trustee for American Indians –Program Management (PM), Office of Trust Records (OTR), Division of Records Management Operations, Branch of Records Management Research in Lenexa, KS.
The incumbent of this position contributes to the mission of the OTR by providing records research and document production services.
Please note: Work is generally performed in an office setting; underground, which is adequately lighted and climate controlled.
Office of the Special Trustee for American Indians has determined that the duties of this position are not suitable for telework and the selectee will not be permitted to telework.
Salary Information: GS-5 $32,995 - $42,899 per annum. GS-6 $36,780 - $47,817 per annum. First time hires to the Federal government normally start at the lower salary range of the grade level.
This is a permanent, full-time, appointment. The position has a full performance level of GS-6.
This vacancy may be used to fill additional positions as vacancies become available.
This vacancy is also announced as OST-7600-17-LH-070(MP) for those applicants who wish to apply and be considered under Merit Promotion procedures.
Summary
The Office of the Special Trustee for American Indians was established under the American Indian Trust Fund Management Reform Act of 1994 and is responsible to the Secretary of the Interior for implementation of all aspects and responsibilities assigned under the Act. The Office of Special Trustee (OST) was created to improve the accountability and management of Indian funds held in trust by the federal government. As trustee, the Department of the Interior has the primary fiduciary responsibility to manage both Tribal trust funds and Individual Indian Monies (IIM) accounts.
If selected for this position, you will serve as an Archives Technician in the Office of the Special Trustee for American Indians –Program Management (PM), Office of Trust Records (OTR), Division of Records Management Operations, Branch of Records Management Research in Lenexa, KS.
The incumbent of this position contributes to the mission of the OTR by providing records research and document production services.
Please note: Work is generally performed in an office setting; underground, which is adequately lighted and climate controlled.
Office of the Special Trustee for American Indians has determined that the duties of this position are not suitable for telework and the selectee will not be permitted to telework.
Salary Information: GS-5 $32,995 - $42,899 per annum. GS-6 $36,780 - $47,817 per annum. First time hires to the Federal government normally start at the lower salary range of the grade level.
This is a permanent, full-time, appointment. The position has a full performance level of GS-6.
This vacancy may be used to fill additional positions as vacancies become available.
This vacancy is also announced as OST-7600-17-LH-070(MP) for those applicants who wish to apply and be considered under Merit Promotion procedures.
The major duties of this position include, but are not limited to the following:
Processing of requests for copies of documents received from a variety of sources. This processing includes analyzing and evaluating the assigned research requests to ensure the information furnished is complete (i.e. proper authorizing signatures, account numbers furnished, documents requested are completely identified, etc.)
Copies or scans, then sends copies of the requested documents to the requestor using the appropriate cover correspondence.
Regularly provides guidance and gives advice and instruction to lower graded Archives Technicians when technical assistance is needed.
Responsible for resolving discrepancies and advising higher authorities of significant problems.
Assists with other assignments as requested, which can include, but not be limited to updating the daily request tracking database, filing documents, assisting with incoming telephone calls, receiving visitors, and maintaining security and control of records and documents.
Indian Preference Policy: Preference in filling this vacancy is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification Form BIA-4432 must be submitted with the application prior to the closing date of the announcement, if claiming Indian Preference. Applicants selected under Indian preference from this vacancy will be appointed under the Excepted Service, Schedule A 213.3112(a)(7) appointing authority. Consideration will be given to Non-Indian applications in the absence of qualified Indian Preference eligibles.
NOTE: This HR Office uses an automated recruitment system. We query a question labeled “Background Information” in the Occupational Questionnaire to identify applicants claiming Indian Preference. You must answer this question. If you are claiming Indian Preference, you must also submit your valid BIA-4432 form to verify your claim.
You will be subject to a background/suitability investigation/determination
You will be required to have federal payments made by Direct Deposit.
You must submit ALL required documents and a completed questionnaire.
Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/
Qualifications
GS-5 Qualifications Requirements
Specialized Experience: At least one full year of specialized experience at or equivalent to at least the next lower grade level (GS-4). Specialized experience is defined asdemonstrated experience: using simple or self-indexing filing systems in a records storage facility or warehouse; entering data into databases; organizing and filing documents.
OR
Education: Four full academic years (120 semester hours) beyond high school at an accredited institution;
OR
Combination: A combination of education and specialized experience that totals 100% of the requirement for the GS-5 grade level.
NOTE: If you are substituting education for specialized experience, you must submit your transcripts with your application to verify the education.
GS-6 Qualifications Requirements
Specialized Experience: At least one full year of specialized experience at or equivalent to the next lower grade level (GS-5). Specialized experience is defined as demonstrated experience: processing research requests; querying databases for requested documents; making copies or scanning documents from files and ensuring information furnished is correct.
All qualification requirements must be met by the closing date of this announcement.
Education
Education: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements.
Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4
Additional information
Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.
Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.
The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
Important Note: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for this position. You are being evaluated under the Category Rating method, which means, if you are determined to be qualified you will be placed in one of three pre-defined categories. These categories are “Platinum”, “Gold”, and “Silver”. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the “Platinum” category will be identified for referral to the hiring manager and may be invited for an interview. Veterans' preference rules for category rating will be applied.
Your answers to the on-line assessment will be used to evaluate your competencies in the following areas:
Records Management – In order to perform records retrieval, indexing, cataloging, filing, accessioning, shelving, and maintenance of documents and to understand established and standardized archival and record keeping policies and procedures to perform all records research tasks associated with the position.
Written Communication – In order to provide information to individuals and groups, answer inquiries and share information, and to provide guidance and assistance to customers by explaining processes and procedures used to research records.
Interpersonal Communication- Ability to listen effectively to others, attend to nonverbal cues and respond appropriately, speak clearly and clarify information as needed.
If you are a status applicant (current career or career-conditional Federal employee or former permanent Federal employee with reinstatement eligibility in the competitive service), or are eligible under a special appointing authority and you are selected under this vacancy, you may be subject to serving a new one-year probationary period. To preview questions please click here.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available at https://help.usajobs.gov/index.php/How_to_create_your_resume
Your application package must include: (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) Certificates, license, etc. (if applicable); (4) Form DD-214 OR VA letter and Standard Form 15 (if applicable); (5) Form BIA-4432, Verification of Indian Preference for Employment, if claiming Indian preference. No other form will be accepted; (6) College transcript (if applicable) for verification of qualifying education. Unofficial transcripts are acceptable.
You will find additional information on the following topics: (1) e-Verify; (2) Selective Service; (3) CTAP/ICTAP; (4) Education – accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site: http://www.bsee.gov/About-BSEE/Jobs/USAJobs-Assistance OR http://www.boem.gov/USAJobs-Assistance/ .
If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.
To apply on-line, you must complete and submit an application by accessing the USAJOBS website at www.usajobs.gov. To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.
To return to your saved application, log in to your USAJOBS account at www.usajobs.gov and click on "Application Status." Click on the position title, and then select Apply Online to continue.
If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Monster Help Desk by e-mail at mgshelp@monster.com or by phone at 866-656-6831. The help desk is available Monday–Friday, 7:00 a.m. to 7:00 p.m. ET.
Office of the Secretary of the Interior
4400 Masthead Street NE
Albuquerque, New Mexico 87109
United States
Next steps
You can track the progress of your application package via your USAJobs account. You will receive an acknowledgment from USAJobs that your submission was successful, once we have received your on-line assessment questionnaire, resume and any supporting documentation. You will be notified of the status of your application via your USAJobs account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background checks, and/or verification of your education. If you are selected, you will be contacted personally by the Human Resources Office posting this announcement.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available at https://help.usajobs.gov/index.php/How_to_create_your_resume
Your application package must include: (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) Certificates, license, etc. (if applicable); (4) Form DD-214 OR VA letter and Standard Form 15 (if applicable); (5) Form BIA-4432, Verification of Indian Preference for Employment, if claiming Indian preference. No other form will be accepted; (6) College transcript (if applicable) for verification of qualifying education. Unofficial transcripts are acceptable.
You will find additional information on the following topics: (1) e-Verify; (2) Selective Service; (3) CTAP/ICTAP; (4) Education – accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site: http://www.bsee.gov/About-BSEE/Jobs/USAJobs-Assistance OR http://www.boem.gov/USAJobs-Assistance/ .
If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.
To apply on-line, you must complete and submit an application by accessing the USAJOBS website at www.usajobs.gov. To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents.
To return to your saved application, log in to your USAJOBS account at www.usajobs.gov and click on "Application Status." Click on the position title, and then select Apply Online to continue.
If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Monster Help Desk by e-mail at mgshelp@monster.com or by phone at 866-656-6831. The help desk is available Monday–Friday, 7:00 a.m. to 7:00 p.m. ET.
Office of the Secretary of the Interior
4400 Masthead Street NE
Albuquerque, New Mexico 87109
United States
Next steps
You can track the progress of your application package via your USAJobs account. You will receive an acknowledgment from USAJobs that your submission was successful, once we have received your on-line assessment questionnaire, resume and any supporting documentation. You will be notified of the status of your application via your USAJobs account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background checks, and/or verification of your education. If you are selected, you will be contacted personally by the Human Resources Office posting this announcement.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
