Please note that the duties and responsibilities associated with this position may vary based upon the agency's needs at the time of hire. The following description of major duties and responsibilities is only intended to give applicants a general overview of the expectations.

Serves as Executive Assistant to one or more Assistant Inspectors General. Exercises a management sense of what needs to be done and when to do it.

• Attends meeting, taking notes, and preparing minutes for meetings.
• Receives telephone calls and visitors to the AIG. Determines nature of call or business of visitors. Decides whether the importance of the business, rank, or position of visitor or caller is such to require the personal attention of the AIG or if the caller should be referred elsewhere. Refers to appropriate office actions of a problem nature or those requiring a technically qualified response. When calls involve matters on which the AIG will require background information, tactfully postpones conversation, obtains required information, and presents it to the AIG when informing him/her of impending call.
• Controls the AIG's schedule and prepares a daily schedule for his/her reference. Establishes priorities; sets up, reschedules or refuses appointments; accepts or declines invitations to meetings or speaking engagements or arranges for representation by a subordinate official if appropriate. Assures that appointments made by the AIG are integrated into the calendar.
• Maintains awareness of the policy and process of assigned organizations, to include basic missions, relationships with other current issues, strategic objectives, organizational performance standards, assigned personnel, and budgetary constraints. Maintains continuous, effective relationships with senior managers in all assigned organizations.
• Maintains an awareness of sensitive matters including those relating to areas of responsibility within the purview of the AIG, as well as privileged information pertaining to proposed policies, actions, and decisions being formulated. Assures that working papers, other written records, conferences, and private discussions on these sensitive and privileged matters are not revealed to unauthorized personnel.
• Responsible for updating websites and drafting newsletters and emails.
• Responsible for planning meetings, conferences and events, including scheduling, arranging an appropriate venue, communication, and ensuring necessary materials and documents are provided.
• Arranges meetings in the AIG's office relating to programs under supervisor's authority. Notifies the attendees of time and topic to be discussed. As required, prepares agenda for the meetings in coordination with the AIG.
• Receives and reads business mail addressed to the AIG. Refers to the AIG mail of importance or interest, such as congressional inquiries, requests from other agencies, legal matters, etc. When correspondence requires a technical response, makes a copy for suspense and forwards original too concerned office. Monitors resulting activities for the purpose of briefing the AIG.
• Recognizes the need for, composes, and prepares for signature of the AIG letters of acknowledgement, commendation, notification, etc. Reviews correspondence and documents prepared for signature of the AIG for conformance to regulations, grammar, format, and special policies of the AIG. Returns such communications to the originator for correction when not in compliance with policies or correspondence regulations.
• Reviews correspondence prepared for the signature of the Inspector General and the Deputy Inspector General. (All correspondence must be in electronic format.)
• Establishes and maintains files for the AIG for ready reference in anticipation of his/her needs.
• Makes arrangements for travel. Arranges schedule of visits, makes transportation and accommodation reservations, notifies organization and officials to be visited, arranges clearances, keeps in touch with AIG en route, writes thank you letters, prepares travel voucher and submits reports.
• Serves as the AIG's action officer to ensure that subordinate supervisors comply with instructions by submitting reports and actions and on time.

Conditions of employment

• Must be a U.S. citizen
• Must be able to pass a drug screening and physical examination
• Must be able to pass a background investigation
• Must be able to obtain and maintain an MBI security clearance
• Must be able to obtain and maintain a government-issued credit card
• May be required to successfully complete a 12-month probationary period
• May be required to take a writing assessment

You must have the experience, knowledge and skills as listed in at least 5 of 7 of the evaluation factors. Failure to demonstrate that you meet 5 of 7 of the evaluation factor requirements as listed below will result in a score of zero (0); an ineligible status, and you will not be referred for further consideration.

EVALUATION FACTORS
Include your major accomplishments relevant to the position requirements in your resume.

• Ability to be organized and efficient
• Demonstrated analytical ability and problem solving skills
• Knowledge of Microsoft Word, Excel, and PowerPoint and other equivalent systems and tools
• Strong interpersonal skills
• Ability to perform assigned duties and responsibilities independently
• Skill in oral and written communications and ability to apply those skills in coordination and problem solving efforts
• Skill in the use of personal computers and software programs in an office environment to extract, revise, or sort information from files, records, or database

Qualifications

You will no longer be considered for this position if you: fail to respond to all of the questions in the self-assessment questionnaire; or receive a zero (0) rating on any evaluation factor.

Failure to demonstrate that you meet all minimum requirements and 5 of 7 evaluation factor requirements will result in a score of zero (0). Upon receipt of a zero score, you will be deemed "not minimally qualified," and you will not be referred for further consideration.

MINIMUM QUALIFICATIONS:

You must meet ALL of the minimum qualifications listed below.

• Bachelor's degree from an accredited college or university or four years of related professional experience in maintaining multiple calendars and schedules, utilizing multiple software programs to prepare a wide variety of correspondence, briefs, and reports, follow-up on action items to ensure deadlines are met, and working independently under changing priorities while handling multiple tasks, or a combination of education and related professional experience totaling a minimum of four years

• Highly organized and efficient
• Demonstrated analytical ability and problem solving skills
• Fluency in using Microsoft Word, Excel, and PowerPoint and other equivalent systems and tools
• Strong interpersonal skills
• Ability to perform assigned duties and responsibilities independently
• Skill in oral and written communications and ability to apply those skills in coordination and problem solving efforts
• Skill in the use of personal computers and software programs in an office environment to extract, revise, or sort information from files, records, or database

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Human Resources Office will review your resume and supporting documentation to ensure that you meet the minimum qualifications required for this position. You will no longer be considered for this position if you: fail to respond to all of the questions in the self-assessment questionnaire; fail to address a factor in the narrative section or state "see resume" or similar language; receive a zero (0) rating on any evaluation factor; fail to attach all required documentation; if your application materials indicate that you are not minimally-qualified for this position; or if you fail to qualify on the interview and/or writing assessment. Only the top-rated candidates will be referred to a review official or the selecting official for further consideration. If your application is referred to the review official, the reviewer will compare your self-assessment questionnaire responses to your resume and supporting documentation. It is essential that your resume and supporting documentation provide sufficient information to substantiate your responses to the self-assessment questionnaire. If your questionnaire responses are not adequately substantiated, the review official will amend your rating to more accurately reflect the level of competency indicated. Top-rated applicants may be required to participate in an interview and a writing assessment. Your rating may be further adjusted or rated as ineligible by the review official or the selecting official based on your interview or writing assessment performance. Once all applicant scores are finalized, the selecting official will make a final decision. NOTE: If you receive a zero (0) rating on any evaluation factor or on the interview, you will be considered NOT MINIMALLY QUALIFIED for the position and rated ineligible.