This position is with the Department of Defense (DoD), Office of Inspector General (OIG), Mission Support Team (MST), Office of Security (OSEC), and is located in Alexandria, VA. The incumbent will assist in administering the various security program functions.Learn more about this agency
Duties as a Security Assistant may include but not limited to the following:
- Provides access control for Office of Security and ensures all information is safeguarded.
- Responds to security related inquiries from OIG personnel, other government agencies, private industry, and general public, received by phone and email.
- Processes all security clearance requests for DoD OIG.
- Certifies and verifies security clearances of OIG personnel visiting other government agencies.
- Debriefs employees when a clearance is no longer required or upon resignation, reassignment, retirement or transfer.
- Manages daily, the automated personnel and information databases (JPAS, Defense Ready, Defense Information System for Security (DISS), NP2 and e-Qip).
- Produces courier cards for individuals carrying classified documents and finger printing upon requests.
- Maintains, develops, and retires the Office's files, correspondence and records.
- Manages the OIG credential program.
- Maintains and validates equipment inventory for the Office of Security.
- Supports the Office of Security as needed in other security disciplines.
Who May Apply
This job is open to…Status Candidates (Merit Promotion and VEOA Eligibles)
Job family (Series)
Conditions of Employment
- U.S. citizenship
- Males born after 12/31/1959 must be registered for Selective Service
- Security Clearance Required
- Position is subject to random drug testing
Other Position Requirements
Position has been designated as Noncritical Sensitive. Incumbent is required to obtain and maintain a Secret security clearance.
The incumbent of this position is required to submit to urinalysis to screen for illegal drug use prior to appointment and is subject to random drug testing for the duration of service with the DoD OIG.
If you have not previously successfully completed a probationary period with the federal government in a similar position, you will be required to serve a two-year probationary period.
Recruitment incentives MAY be authorized; their use will be determined based on mission requirements and availability of funds.
The incumbent must adhere to the DoD Standards of Conduct.
You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions, http://www.opm.gov/qualifications/Standards/group-stds/gs-prof.asp.
Specialized Experience: You must have at least 52 weeks of specialized experience at the GS-06 level in the federal service or at an equivalent level. Specialized experience is defined as: 1) regularly conducting pre-employment security checks with Security and Personnel offices, OPM and Joint Personnel Adjudication Systems (JPAS); 2) experience preparing and issuing credentials (CAC's) to authorized personnel.
Candidates will be further evaluated on the level and quality of their experience and possession of the following relevant competencies in order to determine the level of your qualifications. These competencies include:
- Applying basic data gathering methods
- Knowledge of use of word processing programs like Word, Excel, etc.
- Ability to communicate effectively in writing and orally.
- Ability to prioritize activities ad work and to coordinate a variety of assignments.
- Knowledge of security functions to prepare and issue OIG Credentials.
Applicants who have held a non-temporary General Schedule (GS) position within the last 52 weeks must meet the time-in-grade restriction.
All qualification and time-in-grade (if applicable) requirements must be met by the closing date of this announcement.
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
There is no positive education requirement for this position.
Position(s) may be filled by displaced Department of Defense (DoD) employees through the Priority Placement Program. This job opportunity announcement may be used to fill additional vacancies within 90 calendar days of the initial issue date of the referral list. If applicable, you may apply under the appropriate Special Appointment Authority and be considered for non-competitive appointments.
Please see link for definitions of the Special Appointment Authorities: http://www.opm.gov/hr_practitioners/lawsregulations/appointingauthorities/index.asp
Veterans' Employment Opportunities Act (VEOA): See Veterans Guide for definition. Submit a copy of your most recent DD-214 (member 4) showing length of active duty, character of service and type of discharge.
Disabled Veterans: See Veterans Guide for definition. Submit a copy of your most recent DD-214 (member 4) showing length of active duty, character of service and type of discharge and a VA Certification Letter.
Family Members Eligible under Executive Order 12721: Submit a SF-50, Notification of Personnel Action, from the position and any other documentation proving eligibility.
Interchange Agreements: Submit a SF-50, Notification of Personnel Action, or equivalent document providing information pertinent to your appointment eligibility for the position to which you are applying.
Military Spouse: Submit a copy of the spouse's PCS orders or VA certification of disability or death of service member, along with any other documentation proving eligibility such as a most recent SF-50, Notification of Personnel Action.
NAF/AAFES Interchange Agreement: Submit a SF-50, Notification of Personnel Action, from the position and any other documentation proving eligibility.
Severely Disabled (Schedule A): Submit proof of disability in the form of written certification from a licensed medical professional, OR a licensed vocational rehabilitation specialist, OR any Federal agency, State agency, or agency of the District of Columbia or a U.S. territory that issues or provides disability benefits.
Reemployed Annuitants: DoD policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available on http://www.dtic.mil/whs/directives/corres/pdf/1400.25-V300.pdf.
Interagency Career Transition Assistance Program (ICTAP): Provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Applicants must be well-qualified, which is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position established by the Best Qualified category definition.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your application package to ensure that you meet basic qualification requirements. If you meet basic qualifications, your personal, educational and work experience, will be evaluated against your responses to the questionnaire. You will be assessed to the extent to which you posses the competencies listed in the "Qualifications" section above and ultimately placed into one of three quality category levels: Best Qualified, Highly Qualified and Qualified. Applicants will receive further consideration in accordance with category rating procedures.
Best-Qualified: This highest category will be used for those candidates who possess the type and quality of experience that substantially exceeds the minimum qualifications of the position, including all selective placement factors and appropriate quality ranking factor(s), as determined by the job analysis.
Highly-Qualified: This higher category will be used for those candidates who possess the type and quality of experience that exceed the minimum qualifications of the position, as determined by the job analysis.
Qualified: This lowest category will be used for those candidates that meet the minimum qualifications of the position and are proficient in some, but not all, of the requirements of the position. Candidates may require extensive training and/or orientation in order to satisfactorily perform the duties of the position.
During further evaluation, you may be asked to provide additional information or participate in other methods of assessment, such as structured interviews. Individuals who are subject matter experts in the requirements of this position may participate in further evaluations.
Your responses will be carefully reviewed and must be supported by factual information in your resume. Inflating or otherwise enhancing your qualifications and errors or omissions may result in lowering your self-rated level or loss of further consideration.
Background checks and security clearance
Your complete application package includes:
- Resume showing relevant experience (cover letter optional). Resume should include the following: where you worked, job title, duties and accomplishments, employer's name and address, supervisor's name and phone number, starting and end dates (Mo/Yr), hours per week and salary;
- Copy of your most recent SF-50, Notification of Personnel Action, if applicable, which documents current Competitive (#1 on block 34 of SF-50) position occupied. If the position currently occupied is Excepted Service (#2 on block 34 of SF-50), you must provide an SF-50 that provides proof that you've held a permanent position with career or career-conditional status, unless your Excepted Service appointment qualifies you for appointment through an interchange agreement or miscellaneous authority. If currently occupying an excepted service VRA, provide an SF-50 documenting your current Veterans Recruitment Appointment.
- To claim veterans' preference, submit a DD-214 indicating the most recent dates of service, character of service and type of discharge. To claim 10% or more disability, submit a VA certification letter in addition to a DD-214 (If selected, a completed and signed SF-15 will be required prior to your entrance on duty.). Future military retirees can submit a "Statement of Service" only if retirement DD 214 or proof of transitional leave is not yet available. The "Statement of Service" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin, your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable).
- Interagency Career Transition Assistance Program (ICTAP): Provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. Applicants must be well-qualified, which is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position established by the Best Qualified category definition. You must submit one of the following as proof of eligibility for this program: a separation notice, a SF-50 documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. Section 8337(h) or Section 8456. Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
- Any additional documentation that would provide proof of your eligibility category for which you are applying. Required documents are listed next to the eligibility category in the "Other Information" section below.
Submission of a resume alone is NOT a complete application. This position may require the completion of additional form/s and/or supplemental materials. Failure to provide the required information and/or materials will result in your application not being considered for employment.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Working for OIG offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits and participation in the Federal Employees Retirement System. Explore the major benefits offered to most Federal employees at http://www.usa.gov/Federal-Employees/Benefits.shtml.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
To apply for this position, you must provide a complete Application Package. See required documents below.
Click Apply Online' to create an account or log in to your existing USAJOBS account.
1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.
To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID 1977889. Fax your documents to 1-478-757-3144.
You are highly encouraged to establish a USAJOBS account and submit your application package online so that you can receive status updates. If you cannot apply online:
1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire
2. Print this 1203FX form to provide your response to the assessment questionnaire: https://www.opm.gov/forms/pdf_fill/opm1203fx.pdf
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.
- In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one. This issue has been identified and will be resolved as soon as possible.
- When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible.
It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the end of the closing date. Uploaded documents may take up to one hour to clear the virus scan.
Agency contact information
Donna L. Kimmey
AddressDFAS Office of Inspector General DFAS OIG
Defense Finance and Accounting Service
Indianapolis, IN 46249
You will receive emails at various points in the evaluation process to notify you of: 1) receipt of your application; 2) after further evaluation, whether or not you are referred to the selecting manager for consideration and possible interview; and 3) the final disposition of your application when recruitment is complete.
To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.
Reasonable Accommodation: OIG provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the OIG recruiter. The decision on granting reasonable accommodation is made on an individual case basis.
Equal Employment Opportunity: OIG is an equal opportunity employer. Selections for this position are based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other non-merit based factors.
Privacy Act Notice (PL 93-579): The information requested here is used to determine qualifications for employment and is authorized under 5 U.S.C. 3302 and 3361.
False Statements: Misrepresentation of your experience or education or otherwise providing false or fraudulent information may be grounds for not hiring you or for firing you after you begin work.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/472748700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.