Job Overview


About the Agency

This position is located in the Archives of American Art (AAA) of the Smithsonian Institution in Washington, D.C. Founded in 1954, the Archives of American Art fosters advanced research through the accumulation and dissemination of primary sources, unequaled in historical depth and breadth, that document more than two hundred years of our nation’s artists and art communities. The position supports AAA's mission to collect, preserve, and make available primary sources that document the history of the visual arts in the United States to foster research and connect the public to a uniquely American cultural heritage.

ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either: (A) The closing date listed above or (B) The date that 200 applications are received; whichever occurs first. If the announcement closes on the date that 200 applications are received, all applications submitted by 11:59pm that day will be given consideration, including those in excess of 200.

We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes. We will not consider applications which are late due to the announcement closing once the above number of applications is reached.


  • Manages all activities associated with archival processing according to national standards and best practices, including integrating processing activities/workflows with large-scale digitization workflows.
  • Contributes to reporting on outcomes for grants and ensures that all processing deadlines associated with grants are met.
  • Supervises permanent and temporary processing archivists, archives specialists, and contractors, performing administrative and human resources management functions related to the staff supervised.
  • Oversees the production and quality of all electronic finding aids, ensuring that the Archives’ finding aids adhere to all national standards and best practices for content and electronic format, including DACS (Describing Archives: A Content Standard) and EAD (Encoded Archival Description).
  • Provides technical advice and assists senior management and development staff to develop work plans for funding proposals.

Travel Required

  • Not Required

Relocation Authorized

  • No