If you would like to be a part of a Federal organization dedicated to serving our Nation and those who defend it, consider a career with the Department of Defense (DoD) Office of the Inspector General (OIG). The agency promotes integrity, accountability and improvement of critical DoD programs and operations to support mission accomplishment and to serve the public interest. The OIG offers the full range of Federal benefits (see link below) and a flexible work schedule, depending on position requirements.
This position is within the Department of Defense (DoD),
Office of Inspector General (OIG), Office of the Mission Support Team (MST),
Chief of Staff (CoS) and is located in Alexandria, VA. The incumbent assists
the Administrative Officer (AO) with performing management advisory services
related to manpower, human resources, resources management, equipment
management, space utilization, travel, security, budget, purchases, and records
management.
**The
January 23, 2017, Presidential Memorandum, entitled "Hiring Freeze", ordered
government agencies (including DoD Office of Inspector General) to freeze all
hiring of Federal civilian employees. In
an effort to ensure DODIG is best positioned to resume hiring after the hiring
freeze expires and the Office of Management and Budget (OMB) issues its plan to
reduce the size of the Federal Government's workforce, DODIG will continue its
recruitment efforts (post job vacancy announcements, evaluate and screen
applicants, interview, etc.). NO
EMPLOYMENT POSITIONS WILL BE FILLED UNTIL RESOLUTION OF THE HIRING FREEZE, or
the position qualified for a hiring exemption pursuant to OMB guidance. We
appreciate your patience and understanding in this process. * *
Summary
If you would like to be a part of a Federal organization dedicated to serving our Nation and those who defend it, consider a career with the Department of Defense (DoD) Office of the Inspector General (OIG). The agency promotes integrity, accountability and improvement of critical DoD programs and operations to support mission accomplishment and to serve the public interest. The OIG offers the full range of Federal benefits (see link below) and a flexible work schedule, depending on position requirements.
This position is within the Department of Defense (DoD),
Office of Inspector General (OIG), Office of the Mission Support Team (MST),
Chief of Staff (CoS) and is located in Alexandria, VA. The incumbent assists
the Administrative Officer (AO) with performing management advisory services
related to manpower, human resources, resources management, equipment
management, space utilization, travel, security, budget, purchases, and records
management.
**The
January 23, 2017, Presidential Memorandum, entitled "Hiring Freeze", ordered
government agencies (including DoD Office of Inspector General) to freeze all
hiring of Federal civilian employees. In
an effort to ensure DODIG is best positioned to resume hiring after the hiring
freeze expires and the Office of Management and Budget (OMB) issues its plan to
reduce the size of the Federal Government's workforce, DODIG will continue its
recruitment efforts (post job vacancy announcements, evaluate and screen
applicants, interview, etc.). NO
EMPLOYMENT POSITIONS WILL BE FILLED UNTIL RESOLUTION OF THE HIRING FREEZE, or
the position qualified for a hiring exemption pursuant to OMB guidance. We
appreciate your patience and understanding in this process. * *
The duties described reflect the full performance level of this position.
·
Assists the AO in formulating, justifying,
and executing the annual administrative budget, which includes monies for
equipment, supplies, services, publications, magazines, training costs, and any
projected building renovations.
·
Serves as one of the Property Accountability
Officers for accountable property, maintains required controls and records, and
conducts or oversees inventory in accordance with applicable policy and
regulations.
·
Maintains the calendars for the CoS and/or
Deputy CoS; schedules meetings, interviews, teleconferences, and video
teleconferences; and coordinates conference room reservations.
·
Assists the AO with serving as liaison for
human resources and manpower matters by maintaining a close working
relationship with human resources specialists.
Background or Security Investigation: Position has been designated as Non-critical Sensitive; incumbent is required to obtain and maintain a Secret clearance.
The incumbent of this position is required to submit to urinalysis to screen for illegal drug use prior to appointment and is subject to random drug testing for the duration of service with the DoD OIG.
Qualifications
FOR THE GS-09 LEVEL: One year of specialized experience equivalent
in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service,
which demonstrates the ability to perform the duties of the position, is
required:
Specialized
experience is defined as: Utilizing administrative policies to provide
technical and administrative support to office. Applying technical procedures
relating to budget, training, travel, property and supply. Preparing and
reviewing correspondence, documents and reports to ensure accuracy of grammar
and format and compliance with relevant policies in written products. Analyzing
and verifying data and producing reports to perform tasks budget, training,
travel, time and attendance and other administrative areas. Using MS Office and
automated systems used for budget, training, travel, time and attendance and
other administrative areas, and to prepare electronic mail, correspondence and
spreadsheets. Working with all levels of management and staff to coordinate
work and provide information.
SUBSTITUTION
OF EDUCATION FOR SPECIALIZED EXPERIENCE FOR THE GS-09
LEVEL: A Master's or equivalent graduate degree or 2 full years of
progressively higher level graduate education leading to such a degree or LL.B.
or J.D. may be substituted to meet the specialized experience requirement. Such
education must demonstrate the knowledge, skills, and abilities necessary to do
the work. Equivalent combinations of successfully completed graduate level
education and experience may be used to meet total experience requirements.
FOR
THE GS-11 LEVEL: One
year of specialized experience equivalent in level of difficulty and
responsibility to that of the next lower grade (GS-09) within the federal service, which demonstrates the ability
to perform the duties of the position, is required:
Specialized
Experience is defined as: Initiating and managing administrative
support functions; serving as a human resources liaison to include human
capital planning and management; drafting personnel actions and awards;
correspondence control; reconciling financial data and generating ledgers to
monitor budget to include annual budget and quarterly updates; identifying and
recording training opportunities, resolving the travel system issues/inquiries
for component personnel; finalizing documents using software applications such
as electronic mail, desktop publishing, calendar, spreadsheet, database and
graphics; and managing office inventory to include equipment and supplies.
Initiate the evaluation of operating procedures, administrative controls, and
report systems to develop or improve work processes; and using IT systems, to
include MS Office; SharePoint; timekeeping systems, personnel systems, and
travel systems.
SUBSTITUTION
OF EDUCATION FOR SPECIALIZED EXPERIENCE FOR THE GS-11 LEVEL: A
Ph.D. or equivalent doctoral degree or 3 full years of progressively higher
level graduate education leading to such a degree or LL.M. may be substituted
to meet the specialized experience requirement. Such education must demonstrate
the knowledge, skills, and abilities necessary to do the work. Equivalent
combinations of successfully completed graduate level education and experience
may be used to meet total experience requirements.
Volunteer
Experience: Experience refers to paid and unpaid experience,
including volunteer work done through National Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic;
religious; spiritual, community, student, social). Volunteer work helps build
critical competencies, knowledge, and skills and can provide valuable training
and experience that translates to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.
Additional information
Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment.
A two year probationary or trial period may be required.
We may use this announcement to fill additional vacancies within 90 days of the closing date.
Recruitment incentives are not authorized.
Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, at http://www.dtic.mil/whs/directives.
Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee and attain a rating of at least 85 or are placed into the middle quality level category of "Highly Qualified" under category rating procedures, you may be entitled to receive special priority selection under the ICTAP. For more information on ICTAP, click here ICTAP Guidance. NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Working for OIG offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits and participation in the Federal Employees Retirement System.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated and rated under the Category Rating and Selection Procedures. We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. Please follow all instructions carefully. Errors or omissions may affect your rating. Eligible candidates will then be placed for selection consideration into 3 categories as described below:
Qualified Category. Meets the minimum qualifications and demonstrates minimum experience and/or training only based on responses to occupational questionnaire.
Highly Qualified Category. Meets the minimum qualification requirements and demonstrates full-performance level experience based on responses to occupational questionnaire.
Best Qualified Category. Meets the minimum qualification requirements and demonstrates experience as an expert in the field or recognized as a senior specialist, team lead, etc.
The
Assessment Questionnaire takes approximately 15 minutes to complete and
collects information on your education, training and experience related to the
following critical competencies:
·
Knowledge of policies and procedures governing
human resources management, office administration, budget, manpower, management
programs, and property accountability.
·
Knowledge of management principles,
practices, methods, and techniques.
·
Knowledge of agency structure, mission,
functions, goals, objectives, strategic plan, programs, key personnel, and
lines of authority.
·
Ability to analyze and measure the
effectiveness, efficiency, and productivity of administrative programs and
develop recommendations for improvement.
·
Ability to perform independent studies to
evaluate procedures/processes.
·
Ability to communicate effectively orally and
in writing.
·
Ability to interact with civilian senior
officials and high-ranking military personnel.
IMPORTANT
NOTE - YOU MUST FOLLOW ALL APPLICATION INSTRUCTIONS CAREFULLY. ERRORS OR
OMISSIONS MAY AFFECT YOUR RATING.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Working for OIG offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits and participation in the Federal Employees Retirement System.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
You must provide a complete Application Package which includes:
Résumé, you are encouraged to choose only ONE method of submitting your resume. (HR will review the resume that the system date stamps as the latest one received and this may not be the resume which best reflects your qualifications for the job and may result in an ineligible rating.) You may submit your resume by: attaching in your USAJobs account; uploading in your Application Manager account; OR faxing.
Complete Assessment Questionnaire
Other Supporting Documents
The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement or at the time of application if applying to an announcement with an extended closing date.
Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience or to meet the basic requirement. For additional information on acceptable documents, click here Transcripts and Certifications. You must also document your education and/or certifications in your resume. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education.
Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference, and will possibly impact your placement on the certificate. For more veterans' information please click here.
10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point Veterans' Preference" plus the proof as required by the SF-15. Click here for a copy of the SF-15.
5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service.
Military Spouse Preference: Copy of spousal travel orders providing eligibility.
ICTAP Eligibles: A copy of the RIF separation notice and SF50 if available.
Cover Letter: You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or determine eligibility for preference.
WARNING: Failure to submit a complete application package including any required documentation by 11:59 PM (EST) Thursday, March 23, 2017, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must provide a complete Application Package. See required documents below.
Click ‘Apply Online' to create an account or log in to your existing USAJOBS account.
Follow the prompts to complete the assessment questionnaire and upload required documents.
Please ensure you click the Submit My Answers button to submit your application.
Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.
To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID1925774. Fax your documents to 1-478-757-3144.
You are highly encouraged to establish a USAJOBS account and submit your application package online so that you can receive status updates. If you cannot apply online:
Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.
PLEASE NOTE: When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible.
DFAS Delegated Examining Unit
Human Resources-DEU Attn HHEH
8899 East 56th Street
Indianapolis, IN 46249
Next steps
The occupational questionnaire and the resume that you submit will be used to assess your qualifications for the job, and to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation. Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligible's who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. A selecting official may make selections from the highest quality category (Best Qualified) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. All information included in the resume and Occupational Questionnaire is subject to review and verification. HR will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. Applicants meeting the minimum requirements will be further evaluated by information provided in the Occupational Questionnaire. If, after reviewing your resume and/or supporting documentation, a determination is made that you have misrepresented your qualifications and/or experience, you may lose consideration for this position and, if you're already an employee, you may be subject to disciplinary action up to and including removal from Federal service.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
You must provide a complete Application Package which includes:
Résumé, you are encouraged to choose only ONE method of submitting your resume. (HR will review the resume that the system date stamps as the latest one received and this may not be the resume which best reflects your qualifications for the job and may result in an ineligible rating.) You may submit your resume by: attaching in your USAJobs account; uploading in your Application Manager account; OR faxing.
Complete Assessment Questionnaire
Other Supporting Documents
The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement or at the time of application if applying to an announcement with an extended closing date.
Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience or to meet the basic requirement. For additional information on acceptable documents, click here Transcripts and Certifications. You must also document your education and/or certifications in your resume. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education.
Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference, and will possibly impact your placement on the certificate. For more veterans' information please click here.
10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point Veterans' Preference" plus the proof as required by the SF-15. Click here for a copy of the SF-15.
5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service.
Military Spouse Preference: Copy of spousal travel orders providing eligibility.
ICTAP Eligibles: A copy of the RIF separation notice and SF50 if available.
Cover Letter: You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or determine eligibility for preference.
WARNING: Failure to submit a complete application package including any required documentation by 11:59 PM (EST) Thursday, March 23, 2017, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must provide a complete Application Package. See required documents below.
Click ‘Apply Online' to create an account or log in to your existing USAJOBS account.
Follow the prompts to complete the assessment questionnaire and upload required documents.
Please ensure you click the Submit My Answers button to submit your application.
Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.
To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID1925774. Fax your documents to 1-478-757-3144.
You are highly encouraged to establish a USAJOBS account and submit your application package online so that you can receive status updates. If you cannot apply online:
Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.
PLEASE NOTE: When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible.
DFAS Delegated Examining Unit
Human Resources-DEU Attn HHEH
8899 East 56th Street
Indianapolis, IN 46249
Next steps
The occupational questionnaire and the resume that you submit will be used to assess your qualifications for the job, and to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation. Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligible's who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. A selecting official may make selections from the highest quality category (Best Qualified) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. All information included in the resume and Occupational Questionnaire is subject to review and verification. HR will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. Applicants meeting the minimum requirements will be further evaluated by information provided in the Occupational Questionnaire. If, after reviewing your resume and/or supporting documentation, a determination is made that you have misrepresented your qualifications and/or experience, you may lose consideration for this position and, if you're already an employee, you may be subject to disciplinary action up to and including removal from Federal service.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
