DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.
This position is located in the Mine Safety and Health Administration (MSHA), Coal Mine Safety and Health, District 9, in Denver, Colorado.
Mine Safety and Health Administration's mission is to protect the safety and health of the Nation's miners by determining compliance with federal safety and health standards through inspections and investigations and working cooperatively with the mining industry, labor and the States to improve training programs aimed at preventing accidents and occupationally caused diseases.
This position has promotion potential to GS-08. Promotion Potential: There is no obligation to provide future promotions to you if you are selected. Future promotions are dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and supervisory approval.
This position is outside the bargaining unit.
Summary
DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.
This position is located in the Mine Safety and Health Administration (MSHA), Coal Mine Safety and Health, District 9, in Denver, Colorado.
Mine Safety and Health Administration's mission is to protect the safety and health of the Nation's miners by determining compliance with federal safety and health standards through inspections and investigations and working cooperatively with the mining industry, labor and the States to improve training programs aimed at preventing accidents and occupationally caused diseases.
This position has promotion potential to GS-08. Promotion Potential: There is no obligation to provide future promotions to you if you are selected. Future promotions are dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and supervisory approval.
Yes—A relocation incentive MAY be available at the sole discretion of the hiring agency and subject to the availability of funds and applicable regulatory requirements.
For GS-07: The duties at the GS-07 level are essentially the same as the GS-08, but are more developmental in nature.
For the GS-08: As the primary assistant to the District Manager (DM) the incumbbent coordinates and tracks the status of ongoing District tasks and projects by contact with Assistant District Managers (ADM) and Supervisors. Coordinates and tracks the status of ongoing District tasks and projects by contact with Assistant District Managers and Supervisors. Incumbent conveys priorities, messages, instructions, information, and requests to management team members regarding activities required by the District Manager and follows up as necessary, reporting actions taken to the District Manager. Serves as an assistant to the coordinators of high-priority areas such as Freedom of Information Act(FOIA) requests, accident investigations and I03(g) complaint processing. Personally requests data and reviews products for accuracy to satisfy procedural requirements, prepares reports and assures all deadlines are met. Receives and screens all visitors and telephone calls to the District Manager. Ascertains nature of call or business of visitors and determines appropriate action. Refers important business and high-ranking visitors to the District Manager; when this is not practical, takes messages for his attention or makes later appointments for the visitors. Refers business requiring engineering or technically qualified responses to the appropriate Division or Branch within the organization. The incumbent is authorized to give out readily available technical information to callers upon determination of their right to receive it.In the absence of the District Manager, in cases that would normally receive the Manager's personal attention, assumes responsibility for insuring that requests for action or information are made known to subordinate staff who can satisfy the inquiry/request. Monitors work in progress for required actions and infonns the District Manager of their status. Incumbent ascertains that all projects are completed timely. When the Manager is absent, but accessible, incumbent evaluates and decides whether important or emergency matters should be brought to the Manager's attention prior to his/her return. Signs correspondence of a non technical nature in supervisor's name (signature stamp/electronic signature). Performs special research projects for the District manager which may occasionally involve policy or operational matters. Screens and obtains information from various sources, analyzed and evaluated the information gathered and presents the findings in a clear and concise manner. Based on employee's own knowledge of policy and procedures, makes recommendations to the District Manager based on the findings. Provides a broad range of office automation support to the District's management staff, using a variety of electronic data processing systems and the MSHA LAN systems. This support includes the preparation, compiling and/or editing of correspondence, memoranda, reports, and forms peculiar to MSHA administration, office management, and production of technical manuscripts and reports and involves the use of personal computers linked to printers, optical scanners, modems, and area network systems to store, retrieve, and manipulate data and files necessary for the efficient conduct of the District's business. Data and files are stored and manipulated on a variety of personal computers and the LAN system using advanced functions in word processing, database, spreadsheet, graphics, and e-mail communications software packages such as Microsoft Word, Access, Excel, PowerPoint, Adobe Acrobat, Hummingbird BI Query, Citrix, and Microsoft Outlook. Reviews documents and correspondence prepared by other Manager's assistants for signature of, or requiring coordination with, the District Manager for conformance with regulations, grammar, format, and special policies of the agency. Employee has complete responsibility for assuring that all such documents are correct in these respects. Returns such communications to originator for corrections when not in conformance with known policies, or when correspondence regulations have not been complied with. Gives advice and instructions to subordinate offices through discussion with author or assistant, to obtain higher degree of compliance with general agency policies and correspondence regulations.
Appointment to this position may require a background investigation.
Requires a probationary period if the requirement has not been met.
You must have a typing proficiency of 40 words per minute based on a 5 minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency.
Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.
Qualifications
Basic Requirement
For the GS-07: One (1) year of specialized experience equivalent to at least the next lower grade level, GS-06, in the Federal service.
For the GS-08: One (1) year of specialized experience equivalent to at least the next lower grade level, GS-07, in the Federal service.
Specialized Experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.
Qualifying specialized experience for GS-07 includes: Served independently as an office assistant, which demonstrated the knowledge, skills, and abilities required for the position. Complied with all the administrative and clerical processes in a large multifacet office. Constructed, monitored, audited and controlled an organized and proficient filing system. Scheduled and coordinated travel, conferences, and meetings. Gathered imperative information for multiple reports, briefings, and conferences; skillfully composed all sorts of non-technical correspondence.
Qualifying specialized experience for GS-08 includes: Served independently as a principal office assistant, which demonstrated the knowledge, skills, and abilities required. Established the efficiently the workflow of administrative and clerical processes in a large multifacet office. Constructed, monitored, audited and controlled an organized and proficient filing system. Scheduled and coordinated travel, conferences, and meetings. Researched, located and gathered imperative information for multiple reports, briefings, and conferences; skillfully composed all sorts of non-technical correspondence.
Proficiency Requirement: You must have a typing proficiency of 40 words per minute based on a 5-minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency.
Education
As a general rule, education is not creditable, however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.
If you wish to use your education as a basis for meeting the eligibility and/or minimum qualification requirements for this position, you must submit academic transcripts demonstrating that you meet the qualifying educational requirements. If specific course work is required to fulfill the eligibility and/or minimum qualification requirements, you must supply transcripts from each academic institution in which the required courses were taken in order to receive credit for that course work. See the 'Qualifications and Evaluations' section of this announcement for more details.
If you do not submit sufficient academic documentation necessary to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy.
College Transcript and Evaluation of Foreign Education - The Department of Labor does not recognize academic degrees from unauthorized secondary schools or post-secondary institutions that are not accredited by an accrediting body recognized by the Department of Education. Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Click Evaluation of Foreign Education for more information.
Additional information
All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company which may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions, please contact the vacancy contact on this announcement.
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
The Department of Labor does not make unfavorable hiring decisions on the basis of an applicant's previous or current unemployment, or the fact that an applicant has experienced financial difficulty through no fault of his/her own and has undertaken good faith efforts to meet his/her financial obligations. Consideration is given to financial status in relation to appointments only where required by law, regulation, or Executive Order.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.
Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.
Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.
Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.
Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:
Customer Service: Works and communicates with clients and customers (e.g., any individuals who use or receive the services or products that your work unit provides, including individuals who work in your agency or in other agencies or organizations outside the Government) to satisfy their expectations. Committed to quality services.
Technical Competence: Knowledge of how to perform one's job. Refers to specialized knowledge that is acquired through formal training or extensive on-the-job experience.
Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Self-Management: Sets well-defined and realistic personal goals; monitors progress and is motivated to achieve; manages own time and deals with stress effectively.
Applies Technology to Tasks - Selects and understands procedures, machines, or tools that will produce the desired results; identifies or solves problems in machines, computers, or othertechnologies as they are related to performing tasks.
Writing: Uses correct English grammar, punctuation, and spelling to communicate thoughts, ideas, information, and messages in writing.
The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)
INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration. ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.
- The following documents are required from all applicants:
- Most Recent SF-50 that indicates grade, step, and competitive status* (All status candidates or Reinstatement Eligibles MUST submit).
* Warning: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step. Ensure you submit your most recent SF-50 indicating grade, step and competitive status to establish your eligibility for this position.
- Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act. This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-47. For more information, click here.
- Most recent performance appraisal/evaluation signed and dated within 18 months (or reason explaining why one cannot be provided) - applies to current and former Federal employees. If you do not have one, you must submit a statement explaining why one cannot be provided or you will not be considered for this position.
- The following documents are required if applicable:
- Displaced Employee Placement Documents - Only required if requesting priority consideration under CTAP Eligibility.
- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Follow the steps below to apply. Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.
SAVE your information before the 30 MINUTE TIMEOUT! For help, go to https://www.usajobs.gov/Help/how-to/.
STEP 1 - Create USAJOBS Account on www.usajobs.gov, including Resume and Saved Documents Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete.
STEP 2 - Complete the 1st part of the application process (USAJOBS) Once you have identified a job on www.usajobs.gov that you wish to apply for, click on the title and click the Apply button . For questions about the vacancy, click the "Agency Contact Information" link. Click "Start Application" and proceed through 5 steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. At Step 5, click "Continue to Agency Site".
STEP 3 - Complete the 2nd part of the application process (DOL) On the Department of Labor (DOL) page, create a DOL Account if you have not already and click "APPLY TO THIS VACANCY". Continue through the 7 progress steps indicated by circles at the top of the DOL page. The 3rd progress step is where you answer the vacancy specific questions. The 4th progress step "Documents" is where you submit required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. Pull documents from your USAJOBS Account by clicking "U" icon under "Action". Warning: BE SURE TO pull documents from your USAJOBS Account by clicking "U" UPLOAD icon under "Action". If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
STEP 4 - On the "Application Review" step, click "Submit Application" The last "Confirmation" step will turn green noting that your application was submitted successfully.
STEP 5 - Edit Application as needed by 11:59 pm ET of Closing Date by returning to USAJOBS, clicking the vacancy, then "Update Application".
Labor, Mine Safety and Health Administration
A. Maceo Smith Bldg
525 Griffin Street
Rm. 738
Dallas, TX 75202
US
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.
The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.
- The following documents are required from all applicants:
- Most Recent SF-50 that indicates grade, step, and competitive status* (All status candidates or Reinstatement Eligibles MUST submit).
* Warning: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step. Ensure you submit your most recent SF-50 indicating grade, step and competitive status to establish your eligibility for this position.
- Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act. This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-47. For more information, click here.
- Most recent performance appraisal/evaluation signed and dated within 18 months (or reason explaining why one cannot be provided) - applies to current and former Federal employees. If you do not have one, you must submit a statement explaining why one cannot be provided or you will not be considered for this position.
- The following documents are required if applicable:
- Displaced Employee Placement Documents - Only required if requesting priority consideration under CTAP Eligibility.
- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Follow the steps below to apply. Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.
SAVE your information before the 30 MINUTE TIMEOUT! For help, go to https://www.usajobs.gov/Help/how-to/.
STEP 1 - Create USAJOBS Account on www.usajobs.gov, including Resume and Saved Documents Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete.
STEP 2 - Complete the 1st part of the application process (USAJOBS) Once you have identified a job on www.usajobs.gov that you wish to apply for, click on the title and click the Apply button . For questions about the vacancy, click the "Agency Contact Information" link. Click "Start Application" and proceed through 5 steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. At Step 5, click "Continue to Agency Site".
STEP 3 - Complete the 2nd part of the application process (DOL) On the Department of Labor (DOL) page, create a DOL Account if you have not already and click "APPLY TO THIS VACANCY". Continue through the 7 progress steps indicated by circles at the top of the DOL page. The 3rd progress step is where you answer the vacancy specific questions. The 4th progress step "Documents" is where you submit required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. Pull documents from your USAJOBS Account by clicking "U" icon under "Action". Warning: BE SURE TO pull documents from your USAJOBS Account by clicking "U" UPLOAD icon under "Action". If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
STEP 4 - On the "Application Review" step, click "Submit Application" The last "Confirmation" step will turn green noting that your application was submitted successfully.
STEP 5 - Edit Application as needed by 11:59 pm ET of Closing Date by returning to USAJOBS, clicking the vacancy, then "Update Application".
Labor, Mine Safety and Health Administration
A. Maceo Smith Bldg
525 Griffin Street
Rm. 738
Dallas, TX 75202
US
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.
