DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.
These positions are located in the Department of Labor (DOL), Mine Safety and Health Administration (MSHA) District 5 Field Office located in Whitesburg, KY. Coal Mine Safety and Health District Offices have primary responsibility for enforcement of the Federal Mine Safety and Health Act of 1977 (Mine Act) and its implementing regulations contained in Title 30, Code of Federal Regulations (30 CFR). Field Offices are responsible for regular inspection activities, the approval of plans for ventilation and dust control, roof control, and impoundments, and for training.
The Mine Safety and Health Assistant (OA) will provide program and administrative support, as well as liaison duties in direct support of the supervisor and a cadre of Mine Safety and Health Inspectors. - This position is at the full promotion potential. - This position is inside the bargaining unit. - Additional selections may be made from this announcement.
Summary
DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.
These positions are located in the Department of Labor (DOL), Mine Safety and Health Administration (MSHA) District 5 Field Office located in Whitesburg, KY. Coal Mine Safety and Health District Offices have primary responsibility for enforcement of the Federal Mine Safety and Health Act of 1977 (Mine Act) and its implementing regulations contained in Title 30, Code of Federal Regulations (30 CFR). Field Offices are responsible for regular inspection activities, the approval of plans for ventilation and dust control, roof control, and impoundments, and for training.
The Mine Safety and Health Assistant (OA) will provide program and administrative support, as well as liaison duties in direct support of the supervisor and a cadre of Mine Safety and Health Inspectors. - This position is at the full promotion potential. - This position is inside the bargaining unit. - Additional selections may be made from this announcement.
Yes—A relocation incentive may be available at the sole discretion of the hiring agency and subject to the availability of funds and applicable regulatory requirements.
If selected, you will be responsible for receiving and reviewing completeness of a variety of documents submitted by inspectors. Due to the nature of the work performed, the supervisor and inspectors are required to be out of the office for extended periods of time, necessitating that the applicant work independently to ensure the continued efficiency and effectiveness of the function of this office.
You will ensure completed reports and any additional relevant information, including special assessment review form packages are complete, and comply with proper MSHA format, and are forwarded to the District in a timely manner. The Assistant researches, gathers, and assembles information for use by field office staff in special projects, evaluations, conference, and meetings, etc., using various sources such as, but not limited to, the MIS , mine files, and internet. Receives calls and visitors, and determines those which he/she can personally handle, referring others to the appropriate field or district office staff.
You will keep close contact with the supervisor when out of the office in order to plan, coordinate, and advice on work efforts or to resolve operating problems. Keep a log of all calls and visitors in supervisor's absences in order to brief him/her via telephone or upon return to the office.
You will be required to receive, review, and distribute incoming correspondence. Expedite record-keeping, tracking, and production of documents, using MSHA- specific automated systems. Use standard formats or software functions to set up standards documents or format styles that can be retrieved as needed. Develop methods for automating reports, considering the interrelationships and multiple uses of the data, such as accident reports, preparation of performance standards and evaluations, and a variety of monthly, quarterly, and annual reports. You will assist inspectors in downloading mine data and Agency directives from the mainframe to the desktop and inspector laptop computers.
Finally, you will perform a variety of administrative functions, e.g., positing and maintaining time and attendance records, preparing necessary personnel documents, requisitioning, and distributing supplies, preparing mileage reports, tracking individual and safety awards etc. Arranging conferences and appointments for the Office following up with staff members to insure that commitments are met.
U.S. Citizenship. Must be at least 16 years of age.
Qualified Typist-40 WPM
Appointment to this position may require a background investigation.
Requires a probationary period if the requirement has not been met.
Requires a security clearance.
Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.
A fully qualified typist is required. You must have a typing proficiency of 40 words per minute based on a 5 minute sample with three or fewer errors.
Qualifications
IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR SPECIALIZED EXPERIENCE.
Applicants must have 52 weeks experience at the next lower level in the normal career progression of the position being filled. When compared to Federal experience, this experience must be equivalent to at least the next lower grade level of GS-5. This experience may have been gained either in the Federal or Private sectors, demonstrating a practical knowledge of the rules and regulations governing the Federal Mine Safety and Health Act of 1977 and the Freedom of Information Act (FOIA) in order to provide technical and administrative support.
Examples of specialized experience include:
1) Researching, gathering, and assembling information for use in special projects, evaluations, conference, and meetings, etc., using various sources;
2) Utilizing advanced functions of various office software packages (e.g. word processing, database, spreadsheet, electronic mail or graphics) to produce correspondence, reports, statistical summaries and data lists in support of the program functions.
3) Performing a variety of administrative functions such as sending/retrieving correspondence, answering phone calls, maintaining time and attendance records, personnel documents, making travel arrangement, preparing travel vouchers, arranging conferences/ meetings, greeting and directing visitors and maintaining schedules;
4) Communicating effectively, both orally and in writing, to provide and receive information from a variety of internal and external contacts.
Education
There is no educational substitution.
Additional information
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
The Department of Labor does not make unfavorable hiring decisions on the basis of an applicant's previous or current unemployment, or the fact that an applicant has experienced financial difficulty through no fault of his/her own and has undertaken good faith efforts to meet his/her financial obligations. Consideration is given to financial status in relation to appointments only where required by law, regulation, or Executive Order.
All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company which may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions, please contact the vacancy contact on this announcement.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.
Categories Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity. Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position. Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.
Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies: - Writing: Uses correct English grammar, punctuation, and spelling to communicate thoughts, ideas, information, and messages in writing. - Interpersonal Skills: Ability to show understanding, friendliness, courtesy, tact, empathy, cooperation, concern, and politeness to others, relates well to different people from varied backgrounds and different situations. - Decision Making: Generates alternatives, considers risk, and evaluates and chooses the best alternative in order to make a determination. - Managers and Organizes Information: Identifies a need; organizes and maintains information; determines its importance and accuracy, and communicates it by a variety of methods. - Organizational Awareness: Knows how social, political, organizational, and technological systems work and operates effectively within them. - Applies Technology to Tasks: Selects and understands procedures, machines or tools that will produce the desired results.
The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)
INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration. ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.
- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty). Without this documentation, you will not receive veteran's preference. For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx
- Displaced Employee Placement Documents – Only required if requesting priority consideration under CTAP or ICTAP eligibility.
- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted
Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Follow the steps below to apply. Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.
SAVE your information before the 30 MINUTE TIMEOUT! For help, click the “Agency Contact Information” link on the “Apply” page or go to https://www.usajobs.gov/Help/how-to/.
STEP 1 - Create USAJOBS Account on www.usajobs.gov, including Resume and Saved Documents Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete.
STEP 2 - Complete the 1st part of the application process (USAJOBS) Once you have identified a job on www.usajobs.gov that you wish to apply for, click on the title and click the Apply button . Click “Start Application” and proceed through 5 steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. At Step 5, click “Continue to Agency Site”.
STEP 3 – Complete the 2nd part of the application process (DOL) On the Department of Labor (DOL) page, create a DOL Account if you have not already and click “APPLY TO THIS VACANCY”. Continue through the 7 Steps noted at the top of the DOL page. The 3rd step is where you answer the vacancy specific questions. The 4th step "Documents" is where you submit required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. Pull documents from your USAJOBS Account by clicking "U" icon under "Action". Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
STEP 4 – On the “Application Review” step, click “Submit Application” The last “Confirmation” step will turn green noting that your application was submitted successfully.
STEP 5 - Edit Application as needed by 11:59 pm ET of Closing Date by returning to USAJOBS, clicking the vacancy, then “Update Application”.
Labor, Mine Safety and Health Administration
The Curtis Center
170 S. Independence Mall West
Suite 600 East
Philadelphia, PA 19106
US
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.
The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.
- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty). Without this documentation, you will not receive veteran's preference. For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx
- Displaced Employee Placement Documents – Only required if requesting priority consideration under CTAP or ICTAP eligibility.
- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted
Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Follow the steps below to apply. Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.
SAVE your information before the 30 MINUTE TIMEOUT! For help, click the “Agency Contact Information” link on the “Apply” page or go to https://www.usajobs.gov/Help/how-to/.
STEP 1 - Create USAJOBS Account on www.usajobs.gov, including Resume and Saved Documents Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete.
STEP 2 - Complete the 1st part of the application process (USAJOBS) Once you have identified a job on www.usajobs.gov that you wish to apply for, click on the title and click the Apply button . Click “Start Application” and proceed through 5 steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. At Step 5, click “Continue to Agency Site”.
STEP 3 – Complete the 2nd part of the application process (DOL) On the Department of Labor (DOL) page, create a DOL Account if you have not already and click “APPLY TO THIS VACANCY”. Continue through the 7 Steps noted at the top of the DOL page. The 3rd step is where you answer the vacancy specific questions. The 4th step "Documents" is where you submit required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. Pull documents from your USAJOBS Account by clicking "U" icon under "Action". Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
STEP 4 – On the “Application Review” step, click “Submit Application” The last “Confirmation” step will turn green noting that your application was submitted successfully.
STEP 5 - Edit Application as needed by 11:59 pm ET of Closing Date by returning to USAJOBS, clicking the vacancy, then “Update Application”.
Labor, Mine Safety and Health Administration
The Curtis Center
170 S. Independence Mall West
Suite 600 East
Philadelphia, PA 19106
US
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.
