The Records and Information Management Specialist (RMO) for VBA facilities has oversight for the facility-wide Vital Records management program. The RMO's duties are required in order to protect Veteran, employee, and other agency sensitive information from unauthorized use, disposal, and destruction. The position is located in the Support Services Division under the general direction of the Support Services Supervisor. The duties include, but are not limited to:

• Maintains oversight for the facility-wide Vital Records management program including electronic files containing sensitive information/data;
• Functions as the subject matter expert and records liaison for administrative records;
• Provides oversight and management of the records information life cycle, maintenance, amendment, and disposition (destruction, shredding, sanitization, and transfer);
• Provides administrative functions in support of the Support Services Division to include the work study program, privacy awareness program, and Freedom of Information Act program;

Work Schedule: Full-time, 40 hours per week, Monday - Friday

Position Description Title/PD#: Records and Information Management Specialist (Records Management Officer)/ 37605A, 37606A

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

The grade progression for this position is GS-9/11. GS-11 is the Full Performance Level for this position.

Conditions of employment

• Subject to a background/suitability investigation.
• You must be a US citizen to apply to this announcement.
• Selective Service Registration is required for males born after 12/31/1959.

Physical Requirements:  The work is primary sedentary, although some slight physical effort may be required. 

Time-in-grade: As a current Federal GS employee you must meet time-in-grade requirements (unless if you are eligible for a non-competitive hiring authority such as Schedule A, VRA, or are a 30% or more disabled veteran). For a GS-09 position, you must have served 52 weeks at the GS-07 level. For a GS-11 position, you much have served 52 weeks at the GS-09 level.

Qualifications

To qualify for this position, applicants must meet the specialized experience requirement below by the closing date of this announcement.

Specialized Experience:

GS-09 Level:

1. One year of specialized experience equivalent to the next lower grade level (GS-07) in the Federal Service is required. Specialized experience is experience that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position. Experience consists of applying established procedures, policies and regulations in order to protect sensitive information from unauthorized use, disposal and destruction. Examples of specialized experience would typically include, but are not limited to:

• Utilizing data from studies to determine program needs;
• Providing advice and guidance to records liaisons and records custodians on Record Information Management lifecycle requirements;
• Ensuring the protection of sensitive information from unauthorized use, disposal and destruction;
• Developing and implementing agency or organization specific Record Information Management processes;

OR

2.Two full years of progressively higher level graduate education or a master's or equivalent graduate degree (such as LL.B. or J.D.) in a field closely related to this position.

OR

3. A combination of specialized experience as described in GS-9.1 and more than one year of graduate education as described in GS-9.2 which totals at least one year. (To compute, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond one year by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.

GS-11 Level:

1. One year of specialized experience equivalent to the next lower grade level (GS-09) in the Federal Service is required. Specialized experience is experience that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position. Experience consists of well-developed skills to research and analyze procedures, guidance, and requirements in order to protect sensitive information from unauthorized use, disposal and destruction. Examples of specialized experience would typically include, but are not limited to:

• Modernizing records management functions by managing the transition of agency paper records to electronic records;
• Development and maintenance of records management programs and/or initiatives;
• Analyzing Record Information Management business processes and providing recommendations to improve workflow and create efficiencies by making use of automated tools, systems, and technologies;
• Developing and managing a records management program that includes training peers or subordinate employees on the rules and regulations regarding records management and protection of sensitive information under the Privacy Act of 1974 and HIPPA;

OR

2.PhD. or equivalent doctoral degree or three full years of progressively higher level graduate education leading to such a degree in business, management, economics, finance, statistics or another field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.

OR

3. A combination of specialized experience as described in GS-11.1, and more than two years but less than three years of education as described in GS-11.2. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond two years by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.)

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).  Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.  You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

You will be rated on the following competencies based on your application for this position:

• Program Development – Skill in developing and implementing facility policies and procedures in accordance with federal policy, National Archives and Records Administration (NARA) and other applicable federal laws and regulations.
• Training –  Ability to communicate general and/or program specific training orally to all employees related to records management, to include records information life cycle, maintenance (use, file and access), amendment, and disposition (destruction, shredding sanitization, and transfer).
• Project Management – Knowledge of project management policies and procedures to assist business lines in completion of records retirement and records retrieval projects.
• Customer Service – Skill in oral and written communication with people from a variety of backgrounds, varying levels of understanding, and varying levels within the organization and external to the organization.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.