The Substance Abuse and Mental Health Services Administration (SAMHSA), an agency of the U.S. Department of Health and Human Services that leads public health efforts to advance the behavioral health of the nation. SAMHSA's mission is to reduce the impact of substance abuse and mental illness on America's communities. For information on the SAMHSA mission, goals, bureaus and offices, visit https://www.samhsa.gov/.Learn more about this agency
This position is located in the Department of Health And Human Services, Substance Abuse and Mental Health Services Administration, OFR-Office of Financial Resources, Division of Contracts Management (DCM), in Rockville, Maryland.
The Office of Financial Resources (OFR):
(1) Evaluates and improves financial management systems, controls, and operations to eliminate waste, fraud, abuse, and to improve management of assets.
(2) Evaluates acquisition, grant, and contracting policy, practices and plans to cut costs and improve effectiveness and efficiencies; and
(3) Establishes effective financial organizational structure and financial personnel requirements within the agency.
Who May Apply: Current Federal employees or Former Federal employees in the competitive service, including Merit Promotion; Career Transition Assistance Program (CTAP); Interagency Career Transition Assistance Program (ICTAP); military spouses; Veterans; PHS Commissioned Corps Officers; and Schedule A eligibles.
PHS Commissioned Corps Officers interested in performing the duties of this position within the Commissioned Corps may apply online to this announcement. Candidates will be referred as (CC) personnel and not as candidates for conversion to a permanent career or career-conditional appointment. You must provide a copy of your current personnel order in lieu of the SF-50 to be referred as CC.
**Applicants please note: Additional selections may be made across the Department of Health and Human Services through this vacancy announcement.**
Salary range listed includes locality pay.
As the Lead Contract Specialist for SAMHSA contracts in the Office of Financial Resources (OFR), Division of Contracts Management (DCM), you will manage an acquisition workload (Portfolio), in addition to managing the workload of team members (Team Portfolio).
Specifically you will:
- Manage and oversee a full range of acquisition activities for SAMHSA, including negotiation, award, administration, termination, and administrative closeout of all contracts in support of the program areas.
- Plan and assign work, and direct staff contract management operations in the areas of pre-solicitations, solicitations, negotiation, awards, post-award, administration, termination, and close out phases of the contracts.
- Manage a full range of acquisition activities for SAMHSA, including negotiation, award, administration, termination, and administrative closeout of all contracts in support of the program areas.
- Performs contract administration including preparing incremental funding, rate and cost adjustments, preparing change orders, and preparing and maintaining acquisition plans, appropriate milestones charts, and related schedules.
- Approve proposed new projects (RFCs) and their evaluation and review documents (i.e., requests for renewals, supplements, extensions, JOFOCs, etc., for existing contracts, plus RFCs and Project Plans for proposed new contract programs) prepared by Center staff prior to award.
Who May Apply
This job is open to…Status candidates; Current Federal Employees; Former Federal Employees; Career Transition Assistance Program; Interagency Career Transition Assistance Program; Veterans Recruitment; Individuals with Disabilities; Military Spouses; Peace Corps; Commissioned Corps Officers.
Questions? This job is open to 6 groups.
Job family (Series)
Conditions Of Employment
- U. S. Citizenship is required.
- Federal applicants must submit an SF-50 to show status and time-in-grade.
- Must meet Time-in-Grade by the closing date of this announcement.
- Males ages 18 through 25 must be registered with the Selective Service.
- Background investigation required.
- PHS Commissioned Corps applicants must submit current personnel order.
- This position has an education requirement and transcripts are required.
- All qualification requirements must be met by 01/03/2018.
- Financial disclosure statement is required.
- A one year probationary period may be required.
- Position is not in the Bargaining Unit.
- Drug Screening is not required.
- Recruitment incentives are not authorized.
- Student loan repayment incentive is not authorized.
- Travel, transportation and relocation expenses will not be paid.
QualificationsBasic Requirements for GS-13 and Above
1. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least four years of experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.
2. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
3. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.
4. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any, or all, of the requirements of Paragraphs A and B above, if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.
Professional Acquisition Certification: This position requires professional acquisition certification at a Level III. Under the Health and Human Services Acquisition Workforce Program Guidelines, we will accept Federal Acquisition Certification in Contracting (FAC-C) Level III or Defense Acquisition Workforce Improvement Act (DAWIA) Level III certification as long as they are current/active certifications.
To be considered for this position, you MUST also have at least one of the following and provide the required documentation for verification by the closing date of this announcement.
A) Current/active Federal Acquisition Certification in Contracting (FAC-C) Level III certification. Acceptable documentation is:
1. The initial certificate dated no more than two years prior to the closing date of the announcement; or,
2. The Certificate of Achievement (for completion of continuous learning points (CLPs) requirement) with a certification valid date through at least the closing date of the announcement. *
B) Current/active Defense Acquisition Workforce Improvement Act (DAWIA) Level III certification. Acceptable documentation is an Acquisition Career Record Brief (ACRB), which shows that you are currently certified through at least the closing date of this announcement.
** Please note that if contacted for an interview, you will need to provide documentation that your FAC-C Level III or DAWIA Level III certification is still currently active.
In addition to the Basic Requirements stated above, in order to qualify for this GS-14 Lead Contract Specialist position, your resume must demonstrate that you have one full year of specialized experience comparable in difficulty and responsibility to at least the GS-13 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis:
1. Providing technical leadership, staff coordination, and consultation in any phase of the contacting process (e.g., pre-solicitation, solicitation, negotiation, award, post-award administration;
2. Monitoring contract post-award activities to include assessment of bid responsiveness, contractor responsibility, and contractor performance;
3. Providing technical advice and guidance on a wide range of contracting methods and contract types to plan and carry out pre-award and post-award procurement activities; and
4. Working closely with customer/partner to ensure contractual obligations are fulfilled in compliance with the terms of the contract and applicable laws and regulations.
Experience refers to paid and unpaid experience, including volunteer work done through National Service Programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
Current status candidates must meet Time-in-Grade (TIG) by the closing date of this announcement. To allow us to verify that you meet TIG requirements, provide any of the following SF-50s:
- Competitive or Career-ladder promotion to your highest grade (this does not include 120 day temporary promotions)
- With-In-Grade (WGI) increase at your highest grade (this does not include quality step increases (QSIs)
- Competitive career/career-conditional appointment to your highest grade.
- SF-50 at your highest grade held, that is at least one year older than the announcement closing date of 01/03/2018.
Go here to watch the video on the SF50s to submit in your application package.
If you qualify on the basis of education in lieu of experience, you must submit a copy of your transcripts (or a list of your courses including titles, credit hours completed and grades) to document that you have met the education. Unofficial transcripts will be accepted in the application package. Official transcripts will be required prior to your starting work.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov.
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
HHS is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other differences.
Click here for information on "Federal hiring for individuals with disabilities".
Conditions of Employment:
- Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
- E-Verify: SAMHSA participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their social security numbers.
- Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
- Creditable Service: A newly appointed or reappointed employee may receive service credit for annual leave for prior work experience directly related to the duties of the position being filled. The use of this service credit is at the discretion of the selecting official and must be finalized prior to selectee's entrance on duty. For more information, please click here.
- Financial Disclosure: This position requires you to file a public or confidential financial disclosure report prior to receiving a final offer letter as well as within 30 days of your appointment. This will require you to report information such as recent sources of income, financial interests you hold, and outside activities you participate in, as well as similar information from a spouse or any dependent children. If you have questions, please contact your HRSA Ethics Advisor at AskHR@hrsa.gov.
Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): Click here
SAMHSA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. Telework eligibility may be discussed during the interview process.
How You Will Be Evaluated
Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
LEADERSHIP - Inspires, motivates & guides others toward goal accomplishment; coaches & mentors subordinates; adapts leadership styles to a variety of situations; models high standards of honesty, integrity, trust, openness, & respect for the individual by applying these values to daily behaviors.
ACQUISITION PLANNING- Develops and guides program management through a comprehensive plan for fulfilling acquisition needs in a timely manner and at a reasonable cost in accordance with Federal and Departmental regulations, policies and procedures.
PROJECT MANAGEMENT- Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.
CONTRACT MANAGEMENT- Knowledge of various types of contracts, techniques, or requirements (for example, Federal Acquisitions Regulations) for contracting or procurement, and contract negotiation and administration.
To preview the occupational assessment questionnaire, please click on the following link: https://apply.usastaffing.gov/ViewQuestionnaire/10098012
Background checks and security clearance
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact either HRSA's Office of Human Resources at
or by email: firstname.lastname@example.org or HRSA's Reasonable Accommodation programs at (301) 443-3780 or by email: RA-Request@hrsa.gov. You must contact the Reasonable Accommodations Program prior to the closing date of this announcement to receive assistance. The decision on granting reasonable accommodation will be made on a case-by-case basis. Hours of operation: Monday through Friday 7:30AM to 4:00PM EST (except Federal holidays). (301) 443-2538
Submission of a resume alone is not a complete application. To apply for this position, you must provide a complete online Application Package that includes:
- A current Résumé - You are encouraged to use the https://help.usajobs.gov/index.php/Resume_Builder to ensure that all required information is in your resume. If you use your own résumé, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates (month/year) for paid and non-paid work experience, including the average number of hours worked per week for each job title listed. You must also ensure that the duties performed are clearly matched to each period of employment. If we cannot determine that you have performed qualifying duties for at least one year, then you may be rated ineligible.
- A complete Assessment Questionnaire
- Other supporting documents to be submitted with application:
- Veterans' Preference Documentation, if applicable, a DD-214 Member 4 copy, which shows type of discharge. If still active, provide an official Statement of Service. Any other documentation such as VA letter documenting disability, SF-15, and any other required supporting documentation based your veterans' preference claim.
- SF-50: Federal applicants must submit an SF-50 (Notification of Personnel Action) that shows status and time-in-grade, and its full performance level. If you are an HHS employee you may obtain a copy of your SF-50 from eOPF. If you have separated from Federal Government employment, you may obtain a copy of your SF-50 via: National Personnel Records Center, Annex, 1411 Boulder Boulevard, Valmeyer, IL, 62295; FAX
; Email CPR; or visit the National Archives Website. (618) 935-3014
- PHS Commissioned Corps Officer must submit a copy of latest personnel order in lieu of SF-50.
- Peace Corps volunteers must submit a copy of your "Description of Service (DOS)" in lieu of the SF-50. If you do not have one you should email the Peace Corps Office of Volunteer and PSC Financial Services at email@example.com.
- If you are currently serving in a pay banded position, please include a copy of your pay band chart with your application.
- College transcripts (if the position has a positive education requirement, or you are qualifying on the basis of education).
The complete Application Package must be submitted by 11:59 PM (EST) on 01/03/2018.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on 01/03/2018 to receive consideration.
- To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
- Click the Submit My Answers button to submit your application package.
- It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Applicants please note: To assist us with an expeditious application review process, please do not submit any of the documentation listed below unless specifically requested in the announcement. The following documents are not required and do not need to be submitted with your resume:
- Diplomas of any type (When education documents are required, you must submit unofficial transcripts)
- Letters of Recommendation, Reference, or Congratulations, etc.
- General training documents or certificates of completed training (Except Contract Specialist positions when requested in the announcement)
- Any documents with a picture of the applicant (Except medical or nursing licenses when requested in the announcement)
- Awards documentation including SF-50s for Awards
- Performance Appraisals (Only ICTAP/CTAP eligible applicants need to submit their latest performance appraisal)
- Evaluations of any type
- Writing Samples
- Executive Core Qualifications Statements (ECQs)
Agency contact information
AskHR HRSA Helpdesk
5600 Fishers Lane
Once your online questionnaire is received you will be sent an acknowledgement email that your submission was successful. We will update your status after each key stage in the application process has been completed. You may also check the status of your application through your USAJobs profile. check the status
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a Case-by-Case basis.
A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/486575800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.