Clarification from the agency

Open to ALL U.S. Citizens.

This position is located within the Department of the Interior, Bureau of Ocean Energy Management (BOEM), Office of Budget and Program Coordination in Sterling, VA.

This position involves the performance of records and information management work which includes planning, controlling, directing, organizing, training, promoting, and other activities involved with respect to records creation, maintenance and use, and disposition in order to achieve adequate and proper documentation of the policies and transactions of BOEM as well as effective and economical management of bureau operations.

At the full performance level (GS-12) the major duties of this position include, but are not limited to the following:

1. Plays a lead role in activities supporting records dispositions (destructions and transfers) and files management.
2. Serves as the authoritative expert in maintaining the bureau records inventory database.
3. Conducts program outreach in order to locate additional records repositories, expand and enhance the records inventory database, and ensure that bureau personnel are knowledgeable about records management principles and requirements.
4. Supports the bureau's modernization from paper and physical records management processes to mainly electronic records management practices.
5. Provides assistance to program offices with the development and implementation of standardized file taxonomies and naming conventions.
6. Provides advice and guidance to records liaisons on records and information management lifecycle requirements in order to identify records eligible for disposition.
7. Works with the Bureau Records Officer in developing and enhancing records management guidelines and practices.

Salary Range Information: 
GS-11: $72,030 - $93,638
GS-12: $86,335 - $112,240 per annum.

First time hires to the federal government typically start at the beginning salary in the range for their respective grade level.

This vacancy is also announced as BOEM-MMAA-20-KS-021(MP) for those applicants who wish to apply and be considered under Merit Promotion procedures.

Conditions of employment

• You must be a U.S. Citizen.
• You will be subject to a background/suitability investigation/determination
• You will be required to have federal payments made by Direct Deposit.
• You must submit ALL required documents and a completed questionnaire.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Security Clearance Required: You will be required to obtain and maintain a Public Trust Background Investigation if you are selected and hired for this position.   

Qualifications

Minimum Qualification Requirements:

To qualify for this position, you must meet the Specialized Experience OR Education for the series/grade to which you are applying.  

For the GS-11 grade level only: you must the description in either A, B, or C to qualify for this grade level.

GS-11 Specialized Experience:  

To qualify for the GS-11, you must possess at least one full year of specialized experience equivalent to the GS-09 level in the Federal service, or comparable experience not gained through Federal service.  Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience:
1) experience performing core records management functions such as; destructions, transfers, applying records schedules, and files management; 
2) experience utilizing a records management database and software applications such as; Excel, Access, Oracle, Share Point, and/or Office 365 Google Suit); 
3) experience applying standardized file taxonomies and naming conventions; and 
4) experience providing program outreach and guidance regarding records management concepts to a variety of customers and stakeholders.

-OR-

Education: Successfully completed 3 full years of progressively higher level graduate education leading to such a degree, OR LL.M., if related.

-OR-

Combination of Education and Experience:  combination of graduate level education and experience that equals 100% of the total requirement for this grade level.

Please Note: If you are qualifying based in whole or part on education, you MUST submit a copy of your unofficial or official transcripts to verify that you meet the education. Failure to provide this information will result in your receiving an “INELIGIBLE” rating.

Note: At the GS-12 grade level, education cannot be substituted for experience.  Only experience will be creditable.

GS-12 Specialized Experience:

To qualify for the GS-12, you must possess at least one full year of specialized experience equivalent to the GS-11 level in the Federal service, or comparable experience not gained through Federal service.  Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 
1) experience in interpreting and applying records and information management laws, regulations, and policies;
2) experience in the creation of guidance and policies to ensure the protection and proper management of both physical and electronic records throughout their life cycle;
3) serving as a subject-matter expert on a records inventory database and other records tracking software and tools;
4) serving as the organizations clearinghouse for all records inquiries.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualification requirements must be met by the closing date of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for this position. You are being evaluated under the Category Rating method, which means, if you are determined to be qualified you will be placed in one of three pre-defined categories. These categories are “Platinum”, “Gold”, and “Silver”.  However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the “Platinum” category will be identified for referral to the hiring manager and may be invited for an interview.  Veterans' preference rules for category rating will be applied.

Your answers to the on-line assessment will be used to evaluate your competencies in the following areas:

Attention to Detail – Skill and ability to be thorough and accurate when accomplishing core records management functions, database management, and when developing and providing training.
Outreach  – Skill in providing positive programmatic outcomes for records liaisons, program subject-matter-experts, IT POC’s, National Archives contacts, and various program stakeholders.
Records Management – Knowledge and skill with records management laws and regulations and with applying records management theories, practices, and activities for both digital and physical formats.
Customer Service- Skill in providing efficient and effective responses and solutions to customers and stakeholders affected by the program.

If you are a status applicant (current career or career-conditional Federal employee or former permanent Federal employee with reinstatement eligibility in the competitive service), or are eligible under a special appointing authority and you are selected under this vacancy, you may be subject to serving a new one-year probationary period.