This position is located within the NDW Regional Accounting Office, Morale, Welfare, and Recreation Department located at NSF Indian Head, Md. The purpose of this position is to provide a variety of administrative functions at the assigned site.
This position is located within the NDW Regional Accounting Office, Morale, Welfare, and Recreation Department located at NSF Indian Head, Md. The purpose of this position is to provide a variety of administrative functions at the assigned site.
Incumbent may perform any/all of the following duties as assigned:
Serves as POC for facilitating the distribution of Unit Allocation Funds for site commands, including establishing, calculating and maintaining a quarterly account of all fund deposits and withdrawals for each command.
Ensures receipts balance to the amount of each disbursement and that any remaining unused funds are returned to the MWR for deposit into the bank account.
Assist with cash counts and local audits. Serves as the alternate Central Cashier performing the full range of cashier's duties, taking the deposits to the bank, and performance of other duties as needed.
Reviews a variety of accounting documents, (i.e. inventories, Daily Activity Reports (DAR), invoices/receiving documents, mess requisitions, etc.) for accuracy and completeness.
Ensures all relevant information, such as proper authorization/required signatures, and correct account information is recorded on all source documents before forwarding to the Regional Accounting Office for action.
Ensure receipt of activity BPA logs and forward to Regional Accounting Office.
Assist with providing account information to the MWR Director, Activity Supervisors, Managers, and other Administrative Personnel. Review documents for correct account information, accuracy, and completeness.
Assist with data entry into various financial comparison spreadsheets at the assigned site.Assist with budget formulation and data entry into SAP.
Responsible for numbering various documents and maintaining the in-house control logs for each. The documents may include but are not limited to bills, passes, contracts, and promotional items. This includes, buy one get one free coupons, Employee Free Movie Passes, CDC, and Youth payment receipts, Comic on Duty tickets, etc. These are still numbered locally.
Maintain in-house control log and copies of invoices, packing slips, and memos for Entertainment Tickets received and returned to vendors.
Issue tickets to activities and obtain the signature of the recipient.
Prepare and mail the appropriate mailing receptacle for tickets returned to a vendor.
Maintain in-house overage and shortage control log of DAR Discrepancy Notices. The log is to include the date the notice was issued and the date the Activity Manager and employee's response was received.
Maintain Vehicle Maintenance in-house control log to include the monthly mileage and purchase of maintenance item s for each vehicle. Forward a copy of the log monthly to the Resource and Assets Department.Maintain Fuel Usage in-house control log for gasoline purchases for each vehicle. Forward a copy of the log upon request and at the end of the fiscal year to the Resource and Assets Department.Maintain Civilian Membership Pass in-house control log using the customer sign- up sheet for daily memberships sold. Forward a copy of the log to the Resource and Assets Department.
Performs other related duties as assigned.
Must have a minimum 2 year's documented experience in administrative functions, to include: excellent typing skills, ability to use a personal computer with specific ability with word processing, spreadsheet, data base and presentation software--Microsoft Word, Excel, Access, and PowerPoint strongly preferred.
Must possess a thorough knowledge of English grammar, spelling, capitalization, and punctuation. Must be familiar with pertinent accounting procedures, billing processes, purchasing, and requisitioning procedures.
Must be familiar with document filing and retrieval systems, and have the ability to accurately maintain filing systems. Must possess excellent written and verbal communication skills.
Must be able to complete finished reports and/or presentations with a minimum of corrections. Previous MWR or government experience preferred.
Must possess excellent personal and customer service skills, and be able to provide changes to procedures and new requirements to a variety of management and support staff in a positive manner. Must possess a professional demeanor, have the ability to make presentations, and successfully field questions from senior management, military command personnel, or customers.
Must be able to work with minimum supervision.
Reports to the Financial Analyst who provides general guidance and instruction.
Employee executes continuing duties and responsibilities according to established office policies, procedures and guidelines, and is expected to be a self-starter with little supervision. Work is reviewed in terms of overall efficiency, effectiveness, and conformance with the established policies.
Guidelines include DOD and DON manuals, directives, regional instructions, regulations, laws and policy decisions. The number and variation of guidelines and work situations require the employee to use judgment to identify and select the most appropriate procedure to use, or decide which precedent action to follow. Any application requiring more than a minor deviation from policy, or reflecting a situation not covered by policy, is referred to the supervisor for resolution.
Attention to administrative details, responses to action correspondence and professionally produced correspondence directly reflects on the pride and professionalism of the MWR Department. The incumbent may provide a central point of reference for the program and operational staff of the MWR, who are located throughout a wide geographic area. The incumbent facilitates positive communication and provides a necessary service in support of the MWR function and site.
Extensive contacts are with MWR patrons, military personnel, both active and retired, of all ranks, MWR managers and staff, Support Services staff, and vendors.The personal contacts involve exchange of information, research, and data collection. Contacts with employees will be to obtain or provide information, gather data, or assist with problems or questions. Incumbent must use positive customer skills, and employ tact and good judgment in obtaining, utilizing, providing, and protecting information, which may be sensitive or subject to confidentiality.
The work is primarily sedentary. The incumbent is subjected to frequent walking, standing, and bending while obtaining material from files, monitoring and assisting with the work in the areas assigned. The employees will lift office supplies and packages delivered to the office, not over 25 pounds.
Duties are performed in an office setting that is well lighted and climate controlled.
Employee must obtain and maintain a positively adjudicated National Agency Check with Inquiries or higher clearance as required by the position and/or Regional Security Manager.
This job does not have an education qualification requirement.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
The following documents are required at the time of application:
Starting May 7, 2025, non-affiliated individuals requesting access will need a REAL ID-compliant driver's license or another acceptable form of identification to access the installation. This applies to everyone, including the following: but not all inclusive:
Please follow the link below for more information in regards to READ ID for base access: https://www.cnic.navy.mil/Operations-and-Management/Administrative-Services/Base-Access/
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
When building or uploading your resume, please note there is a two-page limit. The system will restrict any attempts to submit a longer document.
The complete application package must be submitted by 11:59 PM (EST) on 12/21/2025to receive consideration.\
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12848135To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status.
This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to nsapplications@nhr-ma.com to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis.
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application.
Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
