About the position: This position is Non-appropriated Fund (NAF) and is located at the 18 FSS Business Flight.
About the position: This position is Non-appropriated Fund (NAF) and is located at the 18 FSS Business Flight.
Please see the "Who May Apply" section under the Qualifications section.
Serves as the principal office administrative information manager for the FSB Business Operations Flight. Performs a wide range of administrative clerical work and office automation support functions for the FSB Flight Chief and serves as the subject matter expert for administrative matters. Uses applicable regulations and directives to recommend appropriate action. Uses a variety of word/data processing software. Plans and schedules meetings, appointments, calendars, and required training; and manages related databases. Drafts and composes a wide variety of recurring and non-recurring correspondence, reports, spreadsheets, publications, and other related documents and personnel action requests; performs a wide variety of record keeping. Reviews and finalizes correspondence for approval/signature by proofreading and/or editing to ensure documents are in proper format in accordance with the Tongue and Quill as well as ensuring documents have the correct grammar, spelling, capitalization, and punctuation; updates all office instructions as necessary; tracker logs, screens, and tracks incoming correspondence for higher level attention using MS Outlook Task management software, review, or action; routes and/or maintains necessary suspense controls; initiates, reviews, and proofreads Marketing and Publicity correspondence and promotional items; transmits and receives documents and messages electronically, suspense tracking; and consolidates and finalizes information and files various reports in accordance with established reporting procedures. Gathers and summarizes information from meetings, files, documents, and other personnel for supervisors or other staff members in order to complete reports and to use in responding to inquiries. Coordinate with the Financial Officer as the liaison to be able to prepare NAF Financial programs for the FSB Flight to include preparation, execution and tracking of NAF budgets, NAF Council requirements, and LOF files. Utilizes computer software programs such as Microsoft Word, Excel, Power Point, DoD and Air Force specific and locally developed programs. Aids management in resolving administrative and operation problems, reviews available guidance, regulations, recommendations in developing and instituting the overall flight. Answers routine, non-technical requests for information such as status of reports, suspense dates, and similar readily available information. Serves as flight OPR for audits, inspections, assessments; coordinating with flight activities to assemble requirement documents, and bringing issues to the FSB Flight Chief. Serves as Chief of the Office of Record (COR) for the flight for records management. Coordinates, evaluates and drafts management responses to audit findings and recommendations, tracks corrective actions and recommendations, coordinates on audit non-concurrences, and tracks until closed. Maintains suspense files.
If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12843663
Who May Apply: Open to those currently employed at 18 FSS only. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 12/08/2025
The Area of Consideration for this vacancy announcement is US Citizens and legal US residents in Okinawa, Japan. Legal US residents must possess a social security number and be citizens of a NATO country. Must be able to provide documentation proving residence status overseas.
Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.
The documents you are required to submit vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employee, etc.). The below documents are required and must be submitted with your application:
To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 12/08/2025 to receive consideration.
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Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
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