As Administrative Assistant, the incumbent provides administrative and clerical assistance to the General Manager (GM) or head of the NABSD department. The incumbent performs secretarial, customer relations and general support duties that support the efficiency, effectiveness, and productivity of the department.
Summary
As Administrative Assistant, the incumbent provides administrative and clerical assistance to the General Manager (GM) or head of the NABSD department. The incumbent performs secretarial, customer relations and general support duties that support the efficiency, effectiveness, and productivity of the department.
The incumbent will provide administrative and clerical assistance to the GM and management staff as needed to support the everyday business operation. May include, but not limited to: drafts personnel actions, supports in preparing Human Resources forms, designs forms, responsible for business calendar, support in using department's security system, handles confidential and sensitive information, emails and communicates employee schedules, sends notices to staff, assists with budget preparations, prepares purchase orders, purchases materials, may be the point of contact for certain situations, maintains manager's calendar, prepares productivity data, organizes mail, maintains safety files, reports safety and maintenance issues, and provides customer service support.
Additional duties may include:
Process vendor invoices, processes and maintains accounts payable and receivable invoices, maintains operating expense file, employee meal document, prepares bag deposits and any other documents necessary to assist in completing the billing process.
Prepares initial payroll detail for management's signature, processes time and attendance reports for employees.
Provides support to management, may include organizing and ordering inventory, supplies, maintains inventory labels, and may be a receiving agent.
Provides support as needed for online services, shopping card, engraving, crests, awards program, special events, brochure design, operates digital camera, vending orders, processes special events documents, may be called upon for Midshipmen (mission) support events.
Assists management by attending off-site meetings and trade shows, assist in tickets sales, may be a purchase card holder.
Responsible for Point of Sale (POS) information. Assists management on maintaining department SOP's.
Prepares daily reports, maintains discrepancy logs for sales store clerks after resolution, runs daily sales reports, and maintains ongoing logs, consolidates information for management POS reports. Performs reconciling duties on product and cash counts, assists with retail and cashier duties when needed. Reports quarterly, documentation of commission events and proof of payments.
Communicates timekeeping procedures to staff, documents and tracks hours worked, prepares federal documents for Management authorization when needed, maintains department bulletin board, forwards personnel and medical documents to Human Resources.
Coordinate all aspects of travel to include process travel requests, coordinate travel arrangements and ensure timely completion of travel claims.
Performs other duties as assigned by Department Manager.
Must obtain and maintain a secret security clearance – requires 18 years of age
Males born after December 31, 1959 must be registered for Selective Service
Verification of employment eligibility in the United States is required
Probationary period: Full Time and Part Time employees serve a one-year probationary period
U.S. Citizenship is required for Tier 3 Positions
Must be able to understand and communicate in English
Qualifications
KNOWLEDGE, SKILLS and ABILITIES (KSAs) requirements for this position are as follows:
** Your application must include narratives for each KSA, using specific examples to demonstrate your qualifications and experience.
1. Incumbent must have completed five years of education beyond high school; or have four years of equivalent clerical/administrative/management/planning experience in the retail industry; or 1 year equivalent to a GS-5/NF3 level. Education in Business Administration, or related focus preferred.
2. Incumbent must be proficient with Google Suite and Microsoft Office Suite. Experience in Point of Sale (POS), Excel, InDesign, Illustrator, and Adobe Photoshop is preferred.
3. Incumbent must have customer service experience, operating in a professional and courteous manner.
4. Incumbent must have experience with data entry, maintaining records, merchandise receiving, and/or logistics. Experience within an administrative role is preferred.
Education
See KSA #1
Additional information
Failure to provide the required information may result in loss of consideration for the position and elimination from the selection process. Please be advised that applications received after Noon on the closing date listed above will not be considered.
Some positions have special requirements. In these cases, selection is tentative pending satisfactory completion of said requirements. Applicants may be required to provide proof of education, complete a pre-hire health screening, etc. All selections are contingent on obtaining satisfactory employment reference checks.
We are an E-Verify participant. Please be informed that applicants will be required to submit a federal government background check.
As a condition of employment, the selectee will be required to participate in direct deposit as specified in the negotiated agreement.
Occupants of this position must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct.
DON is an EEO employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, or other non-merit factor.
Reasonable accommodations are provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the office that is collecting the applications. The decision on granting reasonable accommodations will be on a case-by-case basis.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Benefits include: Medical, Dental, Life, and Long-Term Disability Insurance; Health Savings Account (HSA); Flexible Spending Account (FSA); Automatic Retirement Enrollment, 401(k), Roth 401(k), and 401(k) Loan options; and Paid Vacation and Sick Leave Accrual.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications (Knowledge, Skills, and Abilities (KSAs)) above.
All applications and supporting documents will be reviewed to determine if they meet the hiring eligibility and KSA requirements listed in the announcement, and will be rated based on the information provided. Best qualified applicants will be referred to the hiring manager.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Benefits include: Medical, Dental, Life, and Long-Term Disability Insurance; Health Savings Account (HSA); Flexible Spending Account (FSA); Automatic Retirement Enrollment, 401(k), Roth 401(k), and 401(k) Loan options; and Paid Vacation and Sick Leave Accrual.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applications must be submitted no later than NOON on the closing date via the Naval Academy Business Services website: https://www.usnabsd.com/about/careers/
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applications must be submitted no later than NOON on the closing date via the Naval Academy Business Services website: https://www.usnabsd.com/about/careers/
