Clarification from the agency

Current VHA Payroll Staff Impacted by Payroll Centralization and current FSC employees on permanent appointments. Note - Impacted VHA Payroll staff received written notification. Please provide a copy of this letter with your application to receive appropriate consideration.

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This is not a bargaining unit position.

Please read this public notice in its entirety prior to submitting your application.

Applications will be considered and referred based on the cut-off date criteria indicated below.

• 9/04/2025 - Applications received on 8/29/2025 - 9/04/2025 by 11:59 pm
• 9/11/2025 - Applications received on 9/05/2025 - 9/11/2025 by 11:59 pm
• 9/18/2025 - Applications received on 9/12/2025 - 9/18/2025 by 11:59 pm
• 9/25/2025 - Applications received on 9/19/2025 - 9/25/2025 by 11:59 pm
• 9/26/2025 - Applications received on 9/26/2025 - 9/26/2025 by 11:59 pm

Applications received by 11:59 pm on the cut-off dates will be reviewed.

If an application is received after the cut-off date has passed, the applicant's resume and any other supporting documentation will be retained and reviewed on the next cut-off date.

Applicants will receive a notification regarding their referral status once a qualification determination has been made for all applicants who applied during the cut-off window. Qualified applicants will be referred to the selecting official for further consideration and will be notified once a selection decision has been made.

Note: Submitting multiple applications may alter the order in which they are reviewed. Please check the status of your application before submitting a new one by logging into your USA Jobs account and clicking on 'Applications'.

Supervisory Probationary Statement: Applicants selected for this position may be required to serve a one-year supervisory probationary period. Failure to successfully complete the supervisory probationary period will result in the employee being reassigned to a position in the agency of no lower grade and pay than the one the employee left to accept the supervisory or managerial position.

VA offers a comprehensive total rewards package: VA Total Rewards
Work Schedule: Monday - Friday, Specific tour-of-duty to be discussed with hiring manager
Compressed/Flexible Schedule: Available
Telework: May be available upon supervisor's approval.
Duty Location Status: Employee will work from a VA or government owned or leased space
Position Description Title/PD#: 19505A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not Required
Travel: 5%
Location: TBD
Supervisory: Yes
Physical Demands: The work is primarily sedentary. Typically, the employee sits comfortably to do the work; however, there may be some walking and standing required to attend meetings, seminars, and conferences with other VA employees and other government agencies. Some travel to VA field facilities may be necessary.

Major Duties:

• Supervises the activities of personnel engaged in the planning, program control and management, civilian personnel management, and general administrative support of the organization responsible for payroll operations managed by the FSC.
• Provides administrative and technical supervision necessary for accomplishing the work of the unit. Performs the administrative and personnel management functions relative to staff supervised.
• Administers payroll systems designed to track, reconcile, and report on agency operation and maintenance funding and/or appropriations, allotment restrictions, accounts, and financial reports for operating officials and management and advises them of the proper appropriations or funds chargeable and proper documentation and method to be used for obligation of funds.
• Establishes short-range and long-range goals for the section to support business plan. Provides short-range goals to supervisor at the beginning of each quarter and provides accomplishments at the end of each quarter.

Conditions of employment

• You must be a U.S. citizen to apply for this job.
• Selectees are subject to a background/suitability investigation.
• Selectees may be required to serve a probationary period.
• Selective Service Registration is required for males born after 12/31/1959.
• A complete application package, i.e., Resume, Transcripts, etc., as required by job announcement.
• Selected applicants will be required to complete an online onboarding process.
• Participation in the Seasonal Influenza Prevention Program for VHA Health Care Personnel (HCP) is a requirement for all Department of Veterans Affairs HCP.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Must be proficient in written and spoken English.
• Pre-employment physical examination/evaluation may be required.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/26/2025.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11 . The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.

AND

You may qualify based on your experience as described below.

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11, in the normal line of progression for the occupation in the organization. Specialized experience is defined as monitoring and auditing the payroll process to identify inaccurate accounts or transactions; Analyzing processes and recommending improvements resulting in cost savings and increased system performance; and serving as a subject matter expert for financial management systems which support payroll and accounting operations.

You will be rated on the following Competencies for this position:

• Leadership
• Strategic Thinking
• Technical Competence
• Analysis and Problem Solving
• Communications

Per Office of Personnel Management General Schedule Qualification Policies, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, human resources director, or official documentation such as SF-52, SF-50 documenting an official detail/assignments, or other comparable documentation). The documentation must indicate whether the employee performed the duties full time or, if part-time, the percentage of times the employee performed the additional duties.

To receive credit for experience in your resume that is not within the official series and grade level of your position, you must provide official documentation of such experience as indicated above.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.