Clarification from the agency

This position is designated as confidential or policy-determining under the Administrative Office (AO) Personnel Act, Section 3(a)(5)(B) and, as such, is not covered by the AO's personnel regulations developed under the AO Personnel Act of 1990. Relocation expenses will not be provided unless specifically authorized by the Director of the AO. This position allows for situational, and recurring telework, but does not qualify for full-time or remote telework.

This position reports directly to the Associate Director (AD) of the Department of Program Services (DPS). The DPS provides leadership and vision for this critical role and supports the Director of the Administrative Office (AO) through a broad range of services: Judicial, Court, and Probation/Pretrial Services. The DPS oversight includes, but is not limited to, strategic planning, coordination, and assessment, policy and Judicial Conference Committee support coordination; support for judges and chambers staff; support for court executives and staff and court programs; and the critical supporting functions assigned to each of these programs, system, and service areas.

The ideal candidate will have high-level knowledge and skills to serve as the directorate's expert on program matters, particularly budget, human resources, and procurement supported within the department. Additionally, the candidate must possess outstanding diplomacy, and analytical and organizational skills; and a demonstrated record of achieving results through effective management and collaboration. The duties of this position include, but are not limited to:

The duties of this position include, but are not limited to:

1. Serving as the principal representative for the Associate Director on administrative matters related to DPS.
2. Serving as the principal advisor and coordinator to the Associate Director for all cross-cutting assignments between functional teams in the Department.
3. Fostering and maintaining productive relationships with all levels of internal and external staff and customers.
4. Carrying out complex and sensitive assignments that relate to day-to-day program matters and communicating the Associate Director's guidance and expectations to staff related to cross-functional priorities, budgetary, personnel, procurement, administrative, and policy matters.
5. Assigning work and making decisions on work matters presented by program supervisors and staff with responsibility for ensuring development and implementation of accurate, complete, and timely program work, products, and services in alignment with mission requirements.
6. Leading and participating in meetings conducted by and on behalf of the Associate Director.
7. Conducting research, clarifying issues, and preparing briefing and meeting materials to ensure that program interests are addressed.
8. Establishing priorities, identifying solutions, seeking, and implementing program improvements, and carrying out corrective and preventive measures to ensure quality work products and deadlines are met.
9. Collaborating with the other AO chiefs of staff on matters related to internal and external matters.
10. Developing short and long-term program and project milestones and timelines.

Conditions of employment

Qualifications

Applicants must have demonstrated experience which shows competence in the qualifications as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which includes interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience: Applicants must have at least one year (preferably three) of specialized experience equivalent to the GS-15/JSP-15/CL 31 level which is in or directly related to the line of work of this position. Specialized experience for this position is defined as follows:

1. Experience overseeing and managing a high-level program and/or organization where highly visible program matters of competing interests must be effectively handled and resolved.
2. Experience in overseeing complex budget, personnel, and procurement matters.

Additional Assessment: Applicants who meet the specialized experience requirements also will be assessed on the following Mandatory Technical Qualifications (MTQs) and Executive Core Qualifications (ECQs).

Mandatory Technical Qualifications: The MTQs listed below should be evident in your resume. A supplemental narrative must be uploaded and attached to your application addressing each MTQ listed below. Please limit your response to two pages for each MTQ.

• Demonstrated experience in financial management, policy formulation, human resources management, budgeting, and procurement.
• Demonstrated experience leading and/or supervising management-level employees and/or teams.
• Demonstrated experience prioritizing tasks, resources, and performing high-level functions simultaneously recognizing and managing milestones, priority changes, staff turnovers, and reducing financial resources.
• Knowledge of and experience with judiciary and/or AO policies, procedures, and guidelines.
• Demonstrated experience presenting and representing at high-level meetings, coordinating with all levels of staff, attending conferences both within and outside the agency to develop program/department responses, recommendations, proposals, reports, and other documents.
• Expert level ability to communicate ideas, concepts, methods, analyses, evaluations, and recommendations in a lucid, logical, and convincing manner, either orally or in writing to a variety of audiences including management, professional, technical, and administrative staff at all organization and hierarchical levels with equal facility and clarity.

This information should be evident in your resume.

Executive Core Qualifications (ECQs): Applicants currently serving in an AOES position or under a career Senior Executive Service (SES) appointment, eligible for reinstatement into SES, or have successfully completed a SES Candidate Development Program (CDP) approved by OPM are not required to submit a narrative response for the Executive Core Qualifications (ECQ). A narrative response as part of the application package for each of the following ECQs is MANDATORY for all other applicants. Please limit your response to two pages for each ECQ.

1. Leading Change: This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. Leadership Competencies: Creativity & Innovation, External Awareness, Flexibility, Resilience, Strategic Thinking, Vision.
2. Leading People: This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. Leadership Competencies: Conflict Management, Developing Others, Team Building.
3. Results Driven: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. Leadership Competencies: Accountability, Customer Service, Decisiveness, Entrepreneurship, Problem Solving, Technical Credibility.
4. Business Acumen: This core qualification involves the ability to manage human, financial, and information resources strategically. Leadership Competencies: Financial Management, Human Capital Management, Technology Management.
5. Building Coalitions / Communication: This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. Leadership Competencies: Partnering, Political Savvy, Influencing/Negotiating.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.