Clarification from the agency

Indefinite appointments may be made permanent at a later date without competition. In order to be eligible for this position you must currently be an Enlisted Member (E3/PFC - E6/SSG) in the Virginia Army National Guard.

As an HR ASST (MIL) (Title 32), GS-0203-07, you will perform the below duties:

1. Plans, organizes, and administers the military personnel program for the organization. Assists in the preparation for and executes command level inspections in the area of personnel and administration. Identifies trends and conducts analysis of subordinate feeder information, recurring required reports, findings of assistance visits and inspections, and develops recommendations. Manages the military staffing, classification, assignment and utilization of battalion personnel in accordance with authorized manning documents.
2. Implements the enlisted promotion system at the command level. Establishes suspense dates for subordinate organizations for the completion and submission of packets. Reviews packets prior to submission to higher headquarters for quality and completion. Validates the preliminary enlisted promotion consideration list to ensure all personnel eligible for consideration are included and submits any changes to the state level enlisted promotion manager. Coordinates and publishes all requirements for battalion level enlisted promotion boards as required.
3. Plans and coordinates health service support. Monitors the status of all physicals within the command and ensures appropriate scheduling and completion. Coordinates the completion of annual medical certification requirements and periodic vaccinations. Ensures the completion of and reviews line of duty investigations. Provides technical guidance to subordinate unit administrative personnel in the preparation of formal and informal line of duty investigations.
4. Prepares and forwards required documentation or officer promotion packets for required state and federal board actions. Conducts individual records review with the affected officer and makes modifications in preparation for upcoming officer board actions.
5. Provides advice and assistance to the commander and staff pertaining to military personnel administration. Interprets and implements Department of Defense, Department of the Army, Major Command, National Guard, and state regulations, policies and precedents pertaining to the full range of personnel actions. Researches and resolves the most difficult military personnel problems and questions, including those where guidance is only partially relevant or is incomplete.
6. Provides guidance to subordinate unit personnel about benefits and entitlements, career and bonus programs, educational, retirement, and other benefits. Assists applicants and evaluates qualifications for officer appointment and provides administrative support in the preparation of appointment packets. Renders authoritative explanations of regulations, methods, procedures, and exceptions involved in individual cases. May provide assistance to soldiers and dependents concerning benefits and entitlements. Ensures military personnel records are kept current and accurate, and contain the proper supporting documentation.
7. Reviews or assembles supporting documentation required at higher levels when processing actions such as involuntary order to active duty, courts martial, fraudulent enlistment, non-selection for retention, administrative discharges, etc.
8. Monitors and reviews copies of unit reports furnished by higher level military personnel offices to identify trends and assist with the management of personnel readiness within the organization. Reviews and submits source documents for military personnel records and retirement accounting.
9. Performs various administrative duties relating to military personnel involving the composition and distribution of correspondence, publications, reports, orders, etc. Serves as the file systems manager for the battalion. Identifies and maintains the publication requirements and accounts for the organization and subordinate elements. Functions as the mail control officer for the organization including postage accounts and duplication equipment records.
10. Provides personnel specific information in developing plans for recruiting and retention within the command. Gathers and prepares information concerning personnel accessions, retention, attendance, and attrition.
11. Prepares press releases, articles, announcements, or advertisements for submission to local news media designed to make the public aware of the National Guard and their role in the community and in national defense.
12. May plan, organize and assign work to employees engaged in administration and personnel work assigned at the command level. Provides technical assistance and guidance to organizational personnel and administrative employees. Revises assignments or details employees to other duties as necessary to meet changing work situations, deadlines, or priorities.
13. May coordinate with the Human Resources Office for actions affecting military leave, the reassignment of full-time personnel, etc.
14. Performs other duties as assigned.

Conditions of employment

• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement.
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trail period.
• Participation in direct deposit is mandatory.
• This position is not located at a bargaining unit.
• Can be made perm at a later date.

Qualifications

NOTE:Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/DD/YY to MM/DD/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

NOTE: This position is being advertised as an indefinite appointment and applicant selected may be released at any time subject to a 30 day notice and advised of his/her rights and benefits to which entitled. In the event a permanent employee is accepted for this indefinite position, there will be a change in their tenure from permanent to indefinite. Indefinite appointments may be made permanent at a later date without competition.

WHO CAN APPLY:
GROUP I - All qualified Male/Female Enlisted Member (E3/PFC - E6/SSG) currently employed (permanent) in the Virginia Army National Guard Military Technician Program.
GROUP II - All qualified Virginia Army National Guard Male/Female Enlisted Member (E3/PFC - E6/SSG), regardless of employment status (Traditional, Military Technician or AGR). To be considered as a Group II applicant, proof of appointment/enlistment in the Virginia National Guard must be attached if the appointment/enlistment occurred within 60 days prior to, or during, the advertisement period.

Military Rank- Enlisted Member (E3/PFC - E6/SSG)

GENERAL EXPERIENCE: Applicant must have experience overseeing and ensuring the accomplishment of work performed in the areas of personnel management and administration.

SPECIALIZED EXPERIENCE: Applicant must have at least 12 months of specialized experience, equivalent to at least the GS-05 level, or equivalent pay band in other pay systems in the Federal government? This experience may also have been obtained in the private sector but must demonstrate that it is comparable to the GS grade indicated. This experience must include activities such as:

1. Experience planning, organizing, and administering the military personnel program for the organization.
2. Experience implementing the enlisted promotion system at the command level.
3. Experience preparing and forwarding required documentation or officer promotion packets for required state and federal board actions.
4. Experience planning, organizing and assigning work to employees engaged in administration and personnel work assigned at the command level.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):