Clarification from the agency

This position is open to all US Citizens.

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The histopathology technologist acts as a technical resource, troubleshooting a variety of specialized lab tests, identifying suboptimal issues, and using independent judgment and resources to resolve concerns.

Duties of this position include, but are not limited to:

• Receives and/or obtains specimens using appropriate techniques, maintaining proper identification.
• Prepares specimens for analysis according to the specifications of the procedure.
• Handles various human tissue which may include; receiving, checking, accepting, timing, logging, storing and/or shipping, if necessary.
• Provides technical guidance to ensure all tissues are properly oriented when embedding them, according to established procedures and depending on the type of specimen being prepared (e.g. shave biopsies on edge; core biopsies to demonstrate the maximum amount of tissue).
• Processes all cytological specimens including sputa body secretions, fluids and fine needle aspirates.
• Prepare smears, cytological specimens for cyto preparation and cellblocks, to determine if any tissue or bone is present for fixation in formalin.
• Determines whether specimens need concentration or dilution and prepares slides.
• Stains cytological specimens separately and performs special stains when required.
• The incumbent exercises all required safety guidelines and works with great care in handling the specimens and uses personal protective equipment including face shields, masks, gloves, and laboratory coats.
• Prepares frozen tissue sections for special immunological studies which includes; selecting, freezing, cutting (microtomy) and staining Tissue for Rush (Frozen Section) exam by the Pathologist. Employ's the cryostat.
• Investigation and resolution of problems related to surgical pathology.
• Teaches and trains other laboratory personnel to perform immunohistochemical and stains.
• Under the direction of the Health Science Specialist and/or Supervisory Histotechnologist maintains QA files of blocks and slides needed to perform special stains and immunohistochemistry stains in the laboratory.
• Evaluates and implements new equipment and orders supplies.
• Prepares, maintains and operates instruments according to directions. Keeps a log of preventative maintenance, temperature checks, instrument problems, etc.
• Performs complex immunohistochemical stains and procedures including, but not limited to, special pretreatment procedures, antigen retrieval, enzymatic digestion, antibody diluting, and titers, immunofluorescence, enzyme immunohistochemistry and frozen section microtomy.
• Evaluates the validity of patient data in relation to the test procedure and expected results.
• Provides information requested from physicians, nurses, ward clerks, etc. regarding the function and operation of the Laboratory Service as it relates to patient care.
• Assists in the compiling of Laboratory data for required statistical reports.
• Observes safety regulations, maintains a clean and neat work area.

Work Schedule: Monday-Friday, 8:00am-4:30pm
Compressed/Flexible:Not Authorized.
Telework: Not Authorized.
Virtual: This is not a virtual position.
Functional Statement #: PDF00248
Relocation/Recruitment Incentives: Not Authorized.
Permanent Change of Station (PCS): Not Authorized.

Notifications:

• This position is not a Bargaining Unit position.
• This position is in the Excepted Service.
• Veterans' preference does not apply for internal or other current permanent Federal agency employees.
• Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.

Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• You may be required to serve a trial period.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

Qualifications

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.

Education: Individuals must meet one of the requirements below:

• (1) Successful completion of a full four-year course of study from an accredited college or university, leading to a bachelor's or higher degree, that included a major study in an academic field related to health sciences or allied sciences appropriate to the work of a histopathology technologist, such as, but not limited to clinical biology, microbiology, physiology, pre-medical, medical lab technology, chemistry, immunology, physiology, anatomy;

OR,

• (2) Baccalaureate degree from a regionally accredited college/university with a combination of 30 semester hours (45 quarter hours) of biology and chemistry (must include credit hours in both);

OR,

• (3) Successful completion of two years of progressively higher level graduate education, leading to a master's degree or equivalent graduate degree, with a major study in an academic field related to health sciences or allied sciences appropriate to the position of histopathology technologist, such as clinical biology, microbiology, physiology, pre-medical, medical lab technology, chemistry, immunology, physiology, anatomy.

Foreign Education. To be creditable, education completed outside the U.S. must have been submitted to a private organization approved by the American Society for Clinical Pathology (ASCP) that specializes in the interpretation of foreign educational credentials, and such education must have been deemed at least equivalent to that gained in conventional U.S. programs.

Certification.
(1) Candidates must currently possess the histotechnologist (HTL) certification given by the ASCP Board of Certification. The ASCP requires completion of one of the following for a candidate to be considered "board eligible" to take the certification exam:

• (a) Successful completion of a histotechnician or histotechnology program accredited by the National Accrediting Agency for Clinical Laboratory Science (NAACLS);

OR,

• (b) One year of full time experience in all of the following: fixation, embedding, microtomy, processing, and staining in a histopathology (clinical, veterinary, industry, or research) laboratory.

(2) Exception for Non-Board Certified: Non-board-certified candidates designated by ASCP as "board eligible," who otherwise meet the eligibility requirements, may be given a temporary appointment under the authority of 38 U.S.C. § 7405(c)(2)(B). The appointing official may waive the requirement of certification for a period not to exceed two years for a histopathology technologist working under the direct oversight of a supervisor, lab manager, or qualified individual who can verify technical experience. This exception only applies at the entry level. For grade levels at or above the full performance level, the candidate must have HTL certification. Temporary appointments of non-board-certified histopathology technologists may not be extended beyond 2 years or be converted to a new temporary appointment.

(3) Failure to Obtain Certification. In all cases, non-board-certified histopathology technologists must meet one of the ASCP histotechnologist eligibility routes at the date of their appointment and must actively pursue certification from the date of their appointment. At the time of appointment, the supervisor will provide the histopathology technologist with the written requirement to obtain certification, the date by which the certification must be acquired, and the consequences for not becoming certified by the deadline. Failure to obtain board certification by the prescribed date will result in removal from the histopathology technologist, GS-0601 occupational series and may result in termination of employment.

(4) Loss of Certification. Employees who fail to maintain the required certification must be removed from the histopathology technologist, GS-0601 occupation, which may result in termination of employment.

Grandfathering Provision. All histopathology technologists employed in VHA in this occupational series or in another occupational series, who perform the duties as described in the qualification standard on the effective date of this qualification standard, are considered to have met all qualification requirements for the grade held, including positive education and certification that are part of the basic requirements of the occupation. For employees who do not meet all the basic requirements in this standard, but who met the qualifications applicable to the position at the time they were appointed to the position, the following provisions apply:

• (1) Histopathology technologists who do not meet the basic requirements for education and certification may be reassigned, promoted up to and including the full performance level, or demoted within the occupation, but may not be promoted beyond the full performance level or placed in a supervisory or managerial position.
• (2) Histopathology technologists who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or receive a new appointment on a temporary or permanent basis, until they fully meet the basic requirements of the standard.
• (3) Histopathology technologists initially grandfathered into this occupation, who subsequently obtain education and/or certification that meet all the basic requirements of this qualification standard, must maintain the required credentials as a condition of employment in the occupation.
• (4) If histopathology technologists, who are grandfathered under this provision, leave the occupation then those employees lose grandfathered protected status and must meet the full VA qualification standard requirements in effect at the time of reentry to the histopathology technologist occupation in this series.

Histopathology Technologist, GS-9

• Experience. Must have one year of creditable experience equivalent to the GS-7 grade level, which is directly related to Histopathology Technology.
• Demonstrated Knowledge, Skills, and Abilities. In addition to the experience or education above, the candidate must demonstrate all of the following KSAs:
  • (a) Knowledge of laboratory information technology systems and inter-connectivity.
  • (b) Knowledge of histopathology techniques, chemistry, anatomy and physiology principles, theories, concepts, and methodologies sufficient to process specimens, and the ability to perform a full range of routine specialized tests.
  • (c) Ability to identify and test suboptimal specimens and take corrective action to minimize or eliminate impact on a patient's sample.
  • (d) Ability to organize, coordinate, and prioritize simultaneous work assignments; both individual and team related.
  • (e) Skill in applying professional, anatomic pathology principles, practices, concepts, and theories in performing new or difficult specialized testing methods or techniques.

References: VA Handbook 5005/118 Part II Appendix G65

Physical Requirements: See VA Directive and Handbook 5019.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.