USCIRF is seeking an Administrative Specialist who will provide operational support for the Commission including financial management, travel and administrative functions.

Reporting to the Chief Administrative Officer, the Administrative Specialist's primary responsibilities include the following:

• Perform a wide variety of financial and administrative functions requiring broad working knowledge of subject matter, procedures, or practices.
• Provide internal and external customer service in person, over the phone or in writing.
• Coordinate and arrange travel for Commissioners, staff, and invitational travelers. This includes completing travel related activities such as utilizing USCIRF's travel management system, obtaining visas for international travel, etc.
• Assist with USCIRF meetings and events, including room reservations, setup, and related logistics, as well as scheduling and managing interactions with Commissioners as may be required.
• Serve as primary point of contact for facilities management and assist in day-to-day operations and maintenance of the office to include preventative maintenance and inspections of office equipment and furniture.
• Provide administrative support including but not limited to: general office management, including answering telephones, mailings, maintaining calendars, escorting guests, managing supplies.
• Update internal administrative standard operating procedures by researching prior publications, regulations, and recommending new policies and/or changes.
• Serve as a backup timekeeper.
• Perform other duties as assigned.

Conditions of employment

• Must be a U.S. citizen.
• Completion of a satisfactory background investigation.
• Completion of a probationary period.
• Selectee must be able to meet/maintain suitability and security requirements.

Qualifications

This position requires a minimum of a bachelor's degree.

Seeking entry-level candidates with 0-2 years of experience commensurate with duties outlined above and including:

• High standards of timeliness and accuracy, and excellent organizational skills;
• Strong written and verbal skills;
• Strong attention to detail in a fast-paced environment;
• Ability to multi-task and work in a fast-paced setting, defining and meeting deadlines;
• Apply solid judgment, discretion, and patience;
• Ability to prepare presentation materials and independently note and follow up on commitments made;
• Ability to work independently with minimal supervision but also part of a team; and
• Experience using Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

This job is excepted from the competitive civil service. Applicants will be evaluated and deemed either eligible or ineligible based on the relevance and quality of their experience and education and on the desired qualifications described above.

Pursuant to section 204(c) of the International Religious Freedom Act of 1998, as amended, USCIRF staff members are hired "on the basis of professional and nonpartisan qualifications."